1. Data Pipeline Town Hall September 21, 2017
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline Directory
Student End of Year
Student October
Kindergarten Readiness
Special Education End of Year
Special Education IEP
Special Education December Count
School Discipline and Attendance
Staff Interchange

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
December Finance
Interchanges
Student ( & )
Special Education IEP ( & ) 9

10. Open Data Pipeline Collections
9/11/2018
Open Data Pipeline Collections
Snapshots
Student End of Year for (Initial Submission 9/14/2017)
Special Education End of Year (Closes 10/5/2017)
Student October (Count Day 10/2/2017)
Coming Soon
Kindergarten School Readiness (Opens 10/11/2017) 10

11. Directory

12. Non-public Directory
Letters were sent out to non-public schools on Monday.
Non-public schools will fill out pupil counts and answer if the school is a non-profit.
Non-public schools will complete and send to district.
District will record information and forward to CDE. 12

13. Non-public Directory Reasons for collecting Non-Public Information
Most importantly the counts for the non-public directory are used for the funding calculations for IDEA. If you do not report the non-public students your IDEA funds will be reduced. To ensure that you receive the maximum IDEA funds make sure you get all of the non-public students going to non-public schools in your district.
Data used to track how many students are being educated in Colorado. (CRS )
Non-public schools do qualify for ESEA funding and grants and the local school districts are where those funds flow through.
Special Education tracks Non-public schools for funding in December Count.
Local school districts are required make sure that they are meeting minimum attendance at school. (CRS ) 13

14. Non-public Directory Contact: Dennis St. Hilaire
Phone:
Fax: 14

15. Student End of Year

16. Cross LEA phase starts next week and continues to October 19th
What’s next? Student EOY – Duncan Anderson –
Cross LEA phase starts next week and continues to October 19th

17. What’s next. Student EOY – Duncan Anderson – Anderson_d@cde. state. co
What’s next? Student EOY – Duncan Anderson –
During the Cross LEA phase, districts will be unlocked and new snapshots can be created. All data can be changed as needed.
Districts may receive additional errors and warnings during this phase. Addressing errors is required before moving onto the next phase.
The Student End of Year Cross LEA Training (2016) Webinar is available if you’d like to review the next stage of the collection.

18. Updated Trainings. Student EOY – Duncan Anderson – Anderson_d@cde
Updated Trainings Student EOY – Duncan Anderson –
Updated 2017 Cross LEA Training and Office Hour will be available from 1-2 pm Next Thursday 9/28
A recording of this training will be posted on

19. Info Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
If you have further questions, please visit the End of Year web page for more information:
Please for questions or call

20. Student October

21. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Student Interchange
Student Interchange is Open
Please me if you have any trouble with the interchange
Student October
Snapshot is open
Count Day: Monday, October 2nd, 2017
FAST October Resource Guide
Available on FAST website
Morgan Holmgren – –

22. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Office Hours
Thursday September 21 – 2pm-3pm – Focus: EL Reporting
Wednesday September 27 – 1pm-2pm
Tuesday October 3 – 10am-11am – Focus: Preparing for Audit
Link:
Phone:
Morgan Holmgren – –

23. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Student October Snapshot File Update:
COAlt Assessment flag added to snapshot
Already in the DEM file
Please make sure this field is up to date for October Count
Snapshot options have changed
Morgan Holmgren – –

24. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Friday 15th: Deadline for requesting Alternate Count Day and FRL Variance Waiver from FAST
September
Monday 2nd: Count Day
Thursday 5th: Deadline for first student interchange upload
Thursday 12th: Suggested date for error free interchange files
Thursday 19th: Deadline for creating first snapshot
Thursday 26th: Suggested date for error free snapshot
October
Tuesday 7th 5pm: Suggested snapshot submission date
Friday 10th 5pm: Legislated snapshot submission deadline
Tuesday 28th: Last day to resubmit snapshot
November
Morgan Holmgren – –

25. Student October
More Information on Student Interchange and October
Student Interchange Website:
Student October Website:
Questions
Contact Information:
Morgan Holmgren

26. Kindergarten School Readiness Data Reporting
9/11/2018
Kindergarten School Readiness Data Reporting
Upload Slide deck, data reporting fact sheet

27. Overview of Kindergarten School Readiness Data Reporting
9/11/2018
Overview of Kindergarten School Readiness Data Reporting
Passed in 2008, Colorado Achievement Plan for Kids (CAP4K) requires districts to report school readiness data to the Colorado Department of Education.
In March 2016, the State Board of Education voted to adopt a system for reporting school readiness data.
The system calls for districts to submit only aggregate readiness information not by domain, but by number of domains in which students demonstrate readiness as illustrated in a following sample table.

28. Data Reporting Elements
As required by Colorado law (Section (1)(b) C.R.S.), school readiness includes both developmental and academic areas: physical well-being and motor development, social and emotional development, language and comprehension, cognition, and general knowledge (math and literacy).
Teaching Strategies GOLD ® areas: Social-Emotional, Physical, Language, Cognitive, Literacy and Math.
The reporting system is intended to provide baseline data for measuring improvement in students’ knowledge and skills over time.
READ (HB )
-If a district administers the READ Act assessment in the first 60 days of the school year, it is not required to administer the literacy component of the school readiness assessment.
-Information gleaned from READ assessments administered within the first 60 days can be used to inform the literacy component of the school readiness kindergarten entry assessment. Data can be used from READ to enter data into the KEA survey’s literacy area.
-All 6 required areas must be completed in the school readiness assessment for kindergarten entry within the first 60 days.

29. Data Reporting Elements
Data reported to CDE will be from the initial fall assessment window for school readiness, which is the first 60 calendar days of the school year (HB ).
Various assessment tools have been approved by the State Board and are available for use: GOLD® by Teaching Strategies, HighScope Child Observation Record (COR), and DRDP-K.
For districts using GOLD®:
Kindergarten teachers may complete the initial assessment by using the Kindergarten Entry Assessment (KEA) Survey in GOLD® for the first checkpoint.
Teaching Strategies developed a customized report within the assessment tool that will allow districts to automatically aggregate and report on the State Board approved data reporting elements. The report is now available.
Please note some districts have obtained State Board approved waivers- these are waivers from the assessment tool and not the collection.
The Kindergarten School Readiness (KSR) collection will be open from mid October to mid December.
Districts may also use the reduced-item set of objectives and dimensions to complete the KEA.
NOTE: Some districts have obtained state board approved waivers from using these assessment tools; however, the waiver is from the assessment tool and not from the collection.

30. Sample School Readiness Report
Determination of School Readiness Data Reporting by the State Board of Education
Sample School Readiness Report
Data will be disaggregated by school by gender, free or reduced lunch eligibility status, and race/ethnicity

31. Timeline Goals for September Goals for October
Recorded 9/5 webinar for GOLD® users:
Please assign KSR-APPROVER role in IdM
Important for communications
Weekly s will begin around mid-September for those assigned to the collection (about one month prior to the collection opening)
Goals for October
Attend training on 10/4 at 4pm, if interested
out information on 9/27 and will send reminder on 10/4
Will be recorded for later viewing
Anticipated date of the collection opening on 10/11

32. Further Information
Additional information can be found at (in progress of updating these pages):
The Data Pipeline website: schoolreadiness
The School Readiness website: ent
Look under “School Readiness Data Collection”
May need to scroll- bottom half of the webpage
If you have any other questions or concerns, please me. I would love to know what questions are on your mind.

33. Contact Emily Kielmeyer School Readiness & P-3 Program Manager
9/11/2018
Contact
Emily Kielmeyer
School Readiness & P-3 Program Manager
Tara Rhodes
Early Learning Business Analyst 33

34. Special Education End of Year

35. SPED End of Year Reporting – What’s Left?
Resolve Duplicates
9/18-9/25
Fix any data validity issues and resolve all errors by 9/27
Final Report Review
9/28-10/4
Reports signed and Uploaded to the DMS
10/5/2017
Lindsey Heitman- (303)

36. Lindsey Heitman- Heitman_l@cde.state.co.us (303) 866-5759
9/11/2018
Next Steps
9/25: All duplicates fixed by Monday??
All changes to clear duplicates made by 9/25
Must also be error free by 9/25
9/27 : CDE to check for data validity issues by Wednesday
CDE will run queries on all error free data to be sure no data validity issues stand out
We will notify you of any that we find! Example: No graduates reported or no Path 2 records reported
9/28 – 10/4 Final Report Review Week
Final snapshot and signed reports due by October 5 (will send when it’s okay to start submitting – hopefully by late next week!)
More information regarding reports next week
Lindsey Heitman- (303)

37. Special Education EOY: Questions?
Special Education EOY contact information
Lindsey Heitman – (Primary contact)
Kristi Gleason –
Orla Bolger –
*Please include your AU #, Error code # (if applicable), and phone number in s
Collection Resources
Special Education IEP Interchange:
Special Education EOY Snapshot:

38. Special Education IEP

39. 2017-18 Special Education IEP Training - canceled
Please plan on joining us for the Special Education IEP Training with the Special Education December Count Collection LENs in mind.
October 10th, 2017
To join:
Call in number:
communication forth coming!
Kristi Gleason – –

40. Kristi Gleason – gleason_k@cde.state.co.us – 303-866-4620
Resources
Kristi Gleason – –

41. Kristi Gleason – gleason_k@cde.state.co.us – 303-866-4620
Assistance Needed?
If you have ANY questions about the Special Education Discipline Data Collection please feel free to contact us. No question or concern should remain unanswered of unresolved.
We are just a phone call or away!
protocol – please include:
District # and Administrative Unit #
Phone number where you may be reached
Subject of the
NOTE: Never send files or reports via – contact us to determine best technical assistance avenue.
Thank you
Kristi Gleason – –

42. Special Education December Count Contact Information
Kristi Gleason – Special Education December Count Collection Lead Data Services Office Phone: Lindsey Heitman Data Services Phone: Orla Bolger Exceptional Student Services Unit Phone: 42

43. Special Education December Count

44. 2017-18 Special Education December Count File Layout
2018specialeducationdecembercountfilelayoutanddefi nitions

45. Assistance Needed?
We are here to help…send an or pick up the phone!
No question or concern should remain unanswered or unresolved. There may be something you uncover in your Snapshot data that missed internal CDE testing.
Please contact us to help you navigate through proper coding and with any warning messages related to the SAM process.
protocol – please include:
District # and Administrative Unit #
Phone number where you may be reached
Subject of the
NOTE: Never send files or reports via – contact us to determine best technical assistance avenue. 45

46. Special Education December Count Contact Information
Kristi Gleason – Special Education December Count Collection Lead Data Services Office Phone: Lindsey Heitman Data Services Phone: Orla Bolger Exceptional Student Services Unit Phone: 46

47. Staff Approval Matrix Contact Information
Lauren Rossini - Staff Reporting and Qualifications Exceptional Student Services Unit Phone: Kristi Gleason – Special Education December Count Custodian Data Services Office Phone: 47

48. School Discipline and Attendance (SDA) 2017-2018

49. Fall Trainings Two webinar trainings coming up:
September 19th 10 – 11 am
September 27th 10 – 11 am
Primary focus will be on the data fields and recording data correctly into systems/files instead of pipeline process
To join:   and call in at: 

50. File Updates Most changes to SDA is for CRDC reporting
All CRDC related updates are optional –
if the information is not provided in SDA, CRDC fields would be 0 or blank for your district
If the information is provided in SDA, CDE will pre-populate the applicable CRDC fields
New Behavior/Allegation codes are included in the ‘Behavior Statutes and Clarifications’ document found under Additional Resources at iplineattendance

51. SDA
File layouts and resources available at:
Opens May 2018
Closes June 2018
Contact: Annette Severson

52. Staff Interchange

53. Important Dates Interchange is open Trainings (webinars):
September 19th pm
September 26th 10 – 11 am
To join: and call in at: 
Upload staff profile and staff assignment files at least once by November 16th

54. Staff Interchange – 2017-18 Profile updates
Removed fields:
“Years of Prior PreK-12 Teaching Experience Out of State”
“Years of Prior PreK-12 Education Experience Out of State”
“Subject Area of Degree 4”
“Subject Area of Degree 5”
Updated fields:
“Years of Prior PreK-12 Teaching Experience In State” to include Teaching Experience In State AND Out of State. Field Name is now “Years of Prior PreK-12 Teaching Experience”
“Years of Prior PreK-12 Education Experience In State” to include Education Experience In State AND Out of State. Field Name is now “Years of Prior PreK-12 Education Experience”

55. Staff Interchange – 2017-18 Assignment updates
Removed fields:
“Passed Colorado State Board of Education Approved Elementary Or Early Childhood Core Content Test”
“24 Semester Hours of Secondary Core Content Coursework”
“Passed Colorado State Board of Education Approved Secondary Core Content Test In Teaching Area”
Added fields:
“Demonstrates In-Field Status 1”
“Demonstrates In-Field Status 2”

56. Demonstrates In-Field Status 1
Report the best applicable code for each teacher:
Report 00 (N/A) for all non-teaching staff
Code
Description 01
Subject Area Endorsement on Teaching License 02
Degree (BA or higher) in subject area 03
36 semester credit hours in subject area 04
Passed State Board of Education approved content exam in subject area 06
HQ via 24 semester hours in subject area 05
None (teacher is out of field)
best

57. Demonstrates In-Field Status 2
Report the next highest applicable method for teachers:
Report 00 (N/A) again for all non-teaching staff
Code
Description 00
N/A – no other method applicable 12
Degree (BA or higher) in subject area 13
36 semester credit hours in subject area 14
Passed State Board of Education approved content exam in subject area 16
HQ via 24 semester hours in subject area 15
None (teacher is out of field)
best

58. Demonstrates In-Field Status Crosswalk
New document available online at: under ‘Additional Links’
Provides list of endorsement codes and subject area of degree codes linked with the teaching subject area codes.
If the teacher has an endorsement listed with their teaching subject area, you may report code 01 in ‘Demonstrates In- Field Status 1’
If the teacher has the degree listed with their teaching subject area but not an endorsement, you may report code 02 in ‘Demonstrates In-Field Status 1’
If the teacher has both an endorsement and a degree, you would report 01 in ‘Demonstrates In-Field Status 1’ and 12 in ‘Demonstrates In-Field Status 2’

59. Human Resources
Fields updated to reflect staff interchange file changes
Opens: November 1st 2017
Deadline: February 15th 2018
Contact: Annette Severson

60. Thank you for joining us today!
Next Town Hall:
Thursday, September 28th, a.m.-10 a.m.