1. SPECIAL EDUCATION DECEMBER COUNT 2014-2015 REPORT WEBINAR

2. Why do we have reports? Tools to helps AUs validate data
11/19/2018
Why do we have reports?
Tools to helps AUs validate data
CDE assumes that Admin Units have used the reports to validate data and in fact, the data submitted are valid
Help determine compliance with indicators, fiscal matters and other compliance related material 2

3. DEADLINES WHAT’s DUE & WHEN
January 14, 2015
Staff Data Validity Certification Report (1 page)
Student Data Validity Certification Report (1 page)
February 5, 2015
See full list at
NOTE: BOCES Report is only required for BOCES . 3

4. When do reports become available
11/19/2018
When do reports become available
Special Education December Count Reports become available once interchange data has been successfully uploaded and a snapshot has been created.
Only respondents with the DEC role will see the Special Education December Count Reports
You can still have errors at the interchange and see the reports but data related to those errors won’t be in the report.
You can still have errors at the Snapshot and see the report but the reports won’t be complete 4

5. How do I view the reports
11/19/2018
How do I view the reports
From the Data Pipeline website click on COGNOS
In COGNOS choose Special Education December Count
The following types of reports will be available
Included – Staff and Student
Excluded – Staff and Student
Error Reports – Summary and Detail for Staff and Student
Staff Summary and Detail Reports
Student Summary and Detail Reports
Staff and Student Data Validity Certification Reports 5

6. Kinds of reports Error Reports Included and Excluded Reports
11/19/2018
Kinds of reports
Error Reports
Included and Excluded Reports
Data Summary Reports
Indicator Reports
Data Validity Certifications
Detail Reports 6

7. 11/19/2018
STUDENT REPORTS

8. ERROR REPORTS NOW AVAILABLE IN THE DATA PIPELINE SYSTEM
11/19/2018
ERROR REPORTS NOW AVAILABLE IN THE DATA PIPELINE SYSTEM
New
You can now see IEP Child, Participation, Parent and Special Education December Count Staff and Student reports in the Data Pipeline System under Pipeline Reports – Error Report 8

9. ERROR REPORTS COGNOS Special Education December Count
11/19/2018
ERROR REPORTS
COGNOS
Special Education December Count
Errors: Staff Detail Report of Errors to Correct
Errors: Staff Summary Report of Errors to Correct
Errors: Student Detail Report of Errors to Correct
Errors: Student Summary Report Errors to Correct
In order to see the Special Education December Count Snapshot Errors you need to have the DEC role held by the Administrative Unit Special Education Respondent. 9

10. 11/19/2018
DATA SUMMARY REPORTS
Number of Students Eligible for Special Education Funding
By Age Group, Disability and Setting
Number of Students Reported
By Age Group, Disability, and Admin Unit/Agency/Facility of Attendance
Number of Reported Students Parentally Placed in a Private School by Admin Unit/District
Number of Students Parentally Placed in a Private School
By Disability and Type of Service
Number of Reported Students by Special Education Funding Status
By Admin Unit and Disability

11. Number of Students Eligible for Funding by Age Group, Disability and Setting
Funding Status Code=50

12. Number of Students Reported by Age Group, Disability, and Administrative Unit/Agency/Facility of Attendance
Served Direct = PAI 01, 02, 03, 08, 19
Served Direct, Non-Resident = PAI 04, 05, 11, 12
Tuitioned to = PAI 23, 24, 31
Served by Eligible Facility On Grounds School = PAI 22
Non-Public School Contractual Agreement = PAI 27
Colorado Public Agency Contractual Agreement = PAI 30
Outside of CO Public or Non-Public Contractual Agreement = PAI 28, 29
Students on ISP = PAI 14,15,16,17
Served by a State Operated Program = PAI 32

13. Select Criteria: PPPS = 01, 02. Displayed by AU/District
Number of Reported Students Parentally Placed in a Private School by Administrative Unit/District
Select Criteria: PPPS = 01, 02. Displayed by AU/District

14. Select Criteria: PPPS = 01 or 02 and Disability <>00
Number of Students Parentally Placed in a Private School by Disability and Type of Service
Select Criteria: PPPS = 01 or 02 and Disability <>00
Calculation A:
Total Students PPPPS ÷ Total students with disabilities in membership & facilities PAI

15. Select Criteria: Primary Disability <> 00
Number of Reported Students by Special Education Funding Status By Administrative Unit and Disability
Select Criteria: Primary Disability <> 00

16. STUDENT INDICATOR REPORTS
11/19/2018
STUDENT INDICATOR REPORTS
Indicator 5:
Number of Students Aged 6-21 by Educational Settings
Indicator 6:
Number of Students Aged 3-5 by Educational Settings
Indicator 9:
Disproportionate Representation of Racial and Ethnic Groups in Special Education
Indicator 10:
Disproportionate Representation of Racial and Ethnic Groups in Specific Disability Categories

17. Indicator 5: Number of Students Aged 6-21 by Educational Settings
Select Criteria: Educational settings =
PAI

18. Indicator 6: Number of Students Aged 3-5 by Educational Settings
Select Criteria: Educational settings =
PAI

19. Indicator 9: Disproportionate Representation of Racial and Ethnic Groups in Special Education

20. Indicator 10: Disproportionate Representation of Racial and Ethnic Groups in Specific Disability Categories

21. SIGNIFICANT YEAR-TO-YEAR REPORTS
11/19/2018
SIGNIFICANT YEAR-TO-YEAR REPORTS
Significant Year-to-Year Change Report by Age Group and Disability Ages 3-5
Significant Year-to-Year Change Report by Age Group and Disability Ages 6-21
Significant Year-to-Year Change Report by Race/Ethnicity Ages 3-5
Significant Year-to-Year Change Report by Race/Ethnicity Ages 6-21

22. Significant Year-to-Year Change Report By Age Group and Disability Ages 3 - 5
Select Criteria: Funding Status = 50
Calculated age = 3 through 5 as of December 1

23. Significant Year-to-Year Change Report By Age Group and Disability Ages 6 - 21
Select Criteria: Funding Status = 50
Calculated age = 6 through 21 as of December 1

24. Significant Year-to-Year Change Report By Age Group and Race/Ethnicity Ages 3 - 5
Select Criteria: Funding Status = 50
Calculated age = 3 through 5 as of December 1

25. Significant Year-to-Year Change Report By Age Group and Race/Ethnicity Ages 6-21
Select Criteria: Funding Status = 50
Calculated age = through 21 as of December 1

26. STUDENT DATA VALIDITY CERTIFICATION REPORT
11/19/2018
STUDENT DATA VALIDITY CERTIFICATION REPORT

27. 11/19/2018
STAFF REPORTS

28. Staff Reports
Summary of Special Education Staff by Administration Unit, District & Job Class Category
Summary of Job Classification Category by District and Administrative Unit Purchased Service Staff
Mode Contract Days and Hours Per Day by Job Class Category
Detail Listing of Special Education Staff List by Job Class Code
Highly Qualified Teacher Computation
Special Education BOCES Staff Reported
Special Education Directors & Child Find Coordinators
Special Education Core Content Teachers

29. Summary of Special Education Staff by Administration Unit, District & Job Class Category

30. Summary of Job Classification Category by District and Administrative Unit Purchased Service Staff
Select Criteria: Employment Status Code = 23
Average Daily Rate = summed base salary (calculated base salary for hourly employees) divided by mode contract days for job class code divided by the summed FTE
Average Hourly Rate = summed base salary (calculated base salary for hourly employees) divided by the sum of (contract days * hours per day)

31. Mode Contract Days and Hours Per Day by Job Class Category

32. (Contract Days) x (Hours/Day)
FTE/Mode Report
(Slide 3 of 7)
Mode Contract Days/Hours per Day by Job Class Category*
Provides Mode Contract Days per job classification category
Provides Mode Hours per Day by job classification category
Both of these numbers are used to determine FTE
FTE Calculation:
(Contract Days) x (Hours/Day)
(Mode Contract Days) x (Mode Hours/Day) 32

33. Special Education Staff List by Job Class Code
For Your Information

34. Highly Qualified Teacher Computation

35. Highly Qualified Teacher Secondary Special Education Teachers
Highly qualified requirements apply to secondary special education teachers when they are sole providers of core content.  If they are sole providers of core content, then the teaching subject area code should reflect the content area they are teaching and they should appear on the Highly Qualified Teacher Report.  If they are not sole content providers, then the teaching subject area code should be in the 1700 series and should not appear on the Highly Qualified Teacher Report as HQ requirements do not apply to these teachers.
So it is possible for an AU to have no secondary teachers on the HQT Report, it is best to verify that the teaching subject area code that has been assigned is correct.
I hope this information helps.  Please let me know if you have any additional questions.

36. Special Education BOCES Staff Reported
Only Required for BOCES

37. Special Education Directors & Child Find Coordinators
Select Criteria: Job Classification Codes 102 and 330

38. Special Education Core Content Teachers
11/19/2018
Special Education Core Content Teachers

39. STAFF DATA VALIDITY CERTIFICATION REPORT
11/19/2018
STAFF DATA VALIDITY CERTIFICATION REPORT

40. DETAIL REPORTS
Detail Reports are available for you to see what data makes up the figures in the Summary and Indicator Reports.
Please do NOT send in the detail reports. Thank you 40

41. 11/19/2018
Submission of Reports 41

42. Submitting Data Certification Reports
Staff and Student Data Certification Reports are due on Wednesday, January 14th and then on Thursday, February 5th, 2015 dated respectively.
Reports are to contain a wet signature by the Special Education Director along with the date the reports were signed.
Scanned documents should first be scanned to yourself then forwarded on to the Data Team.
If you have to fax the report please send it to attention Kristi Gleason

43. Submitting Final Reports
ALL Data Summary Reports are due to CDE Thursday, February 5th, 2015 (Please Do NOT send in Detail Reports)
Reports must contain a wet signature by the Special Education Director. Include the date.
Scanned documents should first be scanned to yourself then forwarded on to the Data Team.
If you have to fax the report please send it to attention Kristi Gleason

44. Special Education December Count Contact Information
Kristi Gleason SPED December Count collection coordinator –
SPED December Count Data Team Members:
Lindsey Heitman –
Orla Bolger – (out of the office until end of November)
For “technical” support questions, please and remember to cc the SPED December Count data team. 44