1. Data Pipeline Town Hall June 30, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
1/12/2019
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline
Town Hall Summer Calendar Reminder
Identity Management
Special Education End of Year
Special Education Discipline
Student Interchange
READ
Student End of Year
Student Biographical Data

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
School Code Changes (Closes June 30th)
RITS
EDIS
Periodic
School Discipline and Attendance (Closes today- 6/30/2016)
SBD for PSAT (7/6/2016 – 7/15/2016) 9

10. Open Data Pipeline Collections
1/12/2019
Open Data Pipeline Collections
Snapshots
Student End of Year
Teacher Student Data Link
READ (Close 7/1/2016)
Special Education Discipline (7/7/2016 all interchange errors must be resolved)
Special Education End of Year
Coming Soon 10

11. Town Hall Summer Calendar11

12. Summer Calendar
Town Hall - will hold the meeting every other week in the summer.
We will meet on -
June 30
July 14, 28
August 11, 25
Next Town Hall on July 14th! 12

13. Identity Management 13

14. Identity Management Upgrade
CDE has targeted July 12th for the release date of the final version
The current (10g) version will be supported through July 26th
Final release will address all outstanding known issues
LEA’s can continue to use both the legacy system through that date
All users and roles continue to be migrated from 10g to 11g
Questions and Answer sessions continuing through July
Next Q&A session is scheduled for Tuesday July 12th at 9:00 am
Don’t wait for the meeting, report any issues right away
Meeting Information:
The URL: Conference Bridge 14

15. Identity Management Upgrade
Questions or concerns about the rollout? 15

16. Special Education Discipline16

17. Discipline (students with disabilities)
15-16 Special Education Discipline - Kristi Gleason 17

18. Discipline (students with disabilities) UPCOMING DEADLINE
DUE DATES
WHAT IS DUE
DISTRICT RESPONSIBILITY
ADMINISTRATIVE UNIT RESPONSIBILITY
Thursday, July 7th, 2016
Date by which Interchange errors must be resolved
DISCIPLINE INTERCHANGE (LEVEL 1) STUDENT INTERCHANGE (LEVEL 1)
Date by which IEP Interchange errors must be resolved
IEP INTERCHANGE (LEVEL 1) 18
Special Education Discipline - Kristi Gleason

19. Discipline (students with disabilities) BUGS
REPORTS
DATA SUMMARY REPORT
NUMBERS ARE INACCURATELY REPORTED
YEAR TO YEAR 19
15-16 Special Education Discipline - Kristi Gleason

20. Discipline (students with disabilities) Questions
Special Education DISCIPLINE contact information
Kristi Gleason – (Primary contact)
Lindsey Heitman –
*Please remember to include the following in your
DISTRICT #
AU #
Subject of the (e.g. error code #)
You phone number.
Thanks 20
15-16 Special Education Discipline - Kristi Gleason

21. Special Education End of Year21

22. Special Education EOY ***Due Date Approaching ***
Thursday July 7, 2016
Date by which IEP Interchange errors must be resolved and at least one Special Education End-of-Year Snapshot created.
IEP Interchange (level 1) errors resolved
At least 1 snapshot created
Special Education EOY - Lindsey Heitman - 22

23. Special Education EOY - At a Glance
1/12/2019
May 2 - Snapshot available
May
July 7 - IEP Interchange errors resolved
July 7 - At least 1 snapshot created by this date
July
Sept. 7 – All exception requests submitted by this date
Sept. 12 – Interchange and Snapshot errors resolved
Sept : Report Review
September
Sept : Resolving duplicates
Sept Oct. 5: Report Review
October 6 - Final submission and signed reports due
October
Special Education EOY - Lindsey Heitman - 23

24. Special Education EOY - Updates
BUG(S)
Error SY112 – current bug with this error. Should be fixed by next Tuesday.
FIXED
Error SE071 – disability code 07 accidentally removed from for a short time Wednesday. Fixed now!
NEW
File Extract Option now available for the IEP Interchange Child and Participation Files
Special Education-File Extract Download
allows you to extract one spreadsheet that includes all appended files for a specific school year
Snapshot extracts coming soon
Special Education EOY - Lindsey Heitman -

25. Special Education EOY: Questions?
Special Education EOY contact information Lindsey Heitman – (Primary contact) Kristi Gleason – Orla Bolger – *Please remember to include your AU #, Error code #, and phone number. Thanks. 25

26. Student Interchange 26

27. 1/12/2019
Student Interchange
The Student Interchange is scheduled to open on July 15, 2016
We are still working on the development of the
When the interchange opens it will still be a work in progress with the changes.
Please let us know if something looks like it isn’t working properly and be patient as we work through issues.
Student Interchange Morgan Holmgren

28. 2016-2017 Student Interchange Questions?
1/12/2019
Student Interchange
Questions?
If you have any questions specific to your district please or call me at:
Student Interchange Morgan Holmgren

29. READ Collection 29

30. READ Collection Key Dates
1/12/2019
READ Collection Key Dates
April 1: READ collection opens
May 15: All districts create and submit beginning READ file to ensure correct file layout
June 16: Districts complete submission of READ files by close of business – all submissions are finalized and submissions will be locked
July 1: Districts resubmit with duplicates removed from file – the READ collection closes
July 27: Final SRD numbers and funding are ed to districts READ respondents and superintendents
Week of August 10: Anticipate distribution of READ funds to districts 30

31. 1/12/2019
READ Resources
READ resources can be found at:
Data collection timeline
Data Elements
File layout (no change)
Business Rules (updated 4/12/16)
RD216 is now a Warning and not an Error
Webinar trainings (recorded webinar from 3/31)
Additional resources – Frequently Asked Questions and Assessment Cut Scores 31

32. Student End of Year 32

33. 1/12/2019
End of Year Schedule
THANK YOU to districts who have cleaned up their interchange files
RECOMMENDED DEADLINE: Correct Snapshot level errors by Thursday, July 28th
Errors on the interchange level? Please see for more information
Errors on the snapshot level? Please see for more information
Student End of Year — Duncan Anderson —
33 Student End of Year — Duncan Anderson —

34. SE104 Errors One of the most common errors in End of Year is SE104
If a grade K-12 student was reported last year with Exit Type=00 in the last detail record, they must be reported this year with an Entry Type = 00, 02, 03, 11, 90 or 91, in the first detail record.
Students must have a record in the subsequent year if they leave with a 00. It can be a record with a entry date, 02 entry type, exit date and the appropriate exit type.
Other Common Reasons:
Primary school flag must be set to 1
School Code must be a valid school in your district
Pupil attendance must be between 01 to 08
34 Student End of Year — Duncan Anderson —

35. Exception Requests
Load your exception files into your Student Syncplicity folder in my.syncplicity.com
Send an when the file has been uploaded.
An will be sent back once the exceptions have been loaded.
Please let me know if you need access to your districts Syncplicity folder or more instructions on how to use it.
35 Student End of Year — Duncan Anderson —

36. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 36

37. Student Biographical Data (SBD) Review37

38. SBD for PSAT Wednesday, July 6th, 2016 to Friday, July 15th, 2016
Can submit invalidations ahead of time through Syncplicity instead
Contact Shangte Shen for Excel template
Complete template
Upload file to Syncplicity folder:  ####_CMAS_SBD (Assessment Syncplicity)
Send to Shangte Shen to notify him that file is posted
Please DO NOT submit invalidations through Syncplicity if you plan to participate in SBD
38 Melissa Mincic

39. SBD for PSAT: Data Pipeline Review
Wednesday, July 6th, 2016 to Friday, July 15th, 2016
CMAS/PARCC invalidations:
Not tested codes
Student does not test
If student does not test and no code is reported, field will default to ‘Absent’
Void codes
Will override scored assessments
Void scores ONLY for CDE reporting; won’t go back to College Board
39 Melissa Mincic

40. SBD for PSAT: Data Pipeline Review
SBD for DLM and PSAT
Only one option for Extract Type for downloading vendor file
40 Melissa Mincic

41. CMAS/PARCC/CSLA SBD Review: Submitting Your Final SBD File
Be sure to submit your final data file to CDE
Two-step process!
Check on Status Dashboard in Data Pipeline
Overall Status column = ‘P’ > Final data file NOT submitted
Overall Status column = ‘A’ > Final data file IS submitted 41

42. Post-PSAT SBD Review
Districts will receive final files from CDE through Syncplicity
File layout for final file will be posted on Tuesday, July 5, 2016
File in CSV format 42

43. Assessment Unit ‘Trainings’ Website
1/12/2019
Assessment Unit ‘Trainings’ Website
‘Data Trainings’
SBD Manual
SBD Review
Webinar (PPT)
Webinar
(Recording)
CDE’s Data Pipeline system is used for SBD reviews.
General information about the SBD collections can be found using the navigation menu on the main data pipeline webpage. The link to the main data pipeline webpage is provided at the top of this slide. Links for Assessment collection websites are under the Periodic Collections on the left side of the main page.
Melissa Mincic 43

44. SBD Review Resources
Link to the Assessment Unit Data Pipeline Manual for SBD
Links to SBD review webinar trainings
PPT slides:
Recording:
44 Melissa Mincic

45. Contact Information
Suggestions or questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For questions about the PSAT SBD, please contact Shangte Shen For general questions about SBDs, please contact Melissa Mincic Jasmine Carey You can also call the general phone number for the Assessment Unit at , and Margo will direct you to the person who can best answer your question.
45 Melissa Mincic

46. Thanks for joining us today!
Next Town Hall:
Thursday, July 14th, a.m.-10 a.m. 46