Data Solutions- Karma Upadhaya Zoheb Khan Swati Shukla AutoWorld

Company Background Auto World was incorporated on 1st December 1983 Currently 3 locations in Houston area Houston-Downtown Katy Stafford. The Company sells Parts and accessories for customers and vendors Nissan Honda Toyota Hyundai 11/11/2018

Project Sponsor Auto world Inc CEO Joe Black 11/11/2018

Current system All stores function independently Multiple unconnected databases Data is physically transported for fortnightly updates No connectivity with WAN Current system developed in the clipper language. Clipper language being used for invoice generation and record keeping. There is no offsite data backup for disaster recovery 11/11/2018

Systems Request The first phase is to implement ERP Sales and inventory module The company also company has several departments which need to be integrated into an ERP system in a segmented process The departments are: Sales and inventory Accounts Purchase Human resources Services 11/11/2018

Systems Request Continued Development of an ERP spare module for Sales and inventory of spare parts and accessories for AutoWorld The proposed system : Centralize database at all locations Real time update of database on company server. access needs to be granted based On user roles 11/11/2018

Business Need Eliminate redundant data i.e. Inventory Management consistency of data. Inventory Management Streamline the purchase order process Improve access to information Reduction of inventory cost Increased sales Operational efficiency Improving quality of customer service 11/11/2018

Business Functionality Critical to centralize database Real time update on centralized database Off site backup for disaster recovery Logical security User interface to login based on user roles Obtain inventory pricing Search, update, and delete inventory based on user roles Issue requisition of stock and purchase orders Daily sales report 11/11/2018

Process Flow 11/11/2018 Start Spare Parts Select Item Check Stock Check Price Check Category Select Alternate Item Select sale Price END 11/11/2018

Business Value ERP system is expected to Prevent loss in sales and increase sales thus increasing customer base. Increase in sales by at least 7% per annum. Reduction of inventory costs and holding costs for the dealerships. Help in data backup for disaster recovery. 11/11/2018

Business Value –Continued Tangible Intangible Reduction of inventory cost Increased sales Eliminate redundant data i.e. consistency of data. Operational efficiency Improving quality of customer service This system will help the sales staff by providing up to date information of inventory of spare parts across the store locations in Houston. Rain check for consumers 11/11/2018

Special issues and constraints Training of employees before implementation of the system real-time. Parallel development: Issues may arise when implementing the final integration of all the sub processes. The total cost should not exceed 200,000 The spare module should be implemented before December 2010 11/11/2018

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