FastFacts Feature Presentation July 24, 2008 We are using audio during this session, so please dial in to our conference line… Phone number: 877-322-9648 Participant code: 182500 1

Basic Understanding of the Web GUI and Win GUI Access to SAP Today’s Topic We’ll be taking a look at… What is a Web GUI Anyway?! Basic Understanding of the Web GUI and Win GUI Access to SAP 2

Today’s Presenter Sadhya Sabatino SAP IT Trainer, Johns Hopkins Health System 3

Session Segments Presentation Sadhya will provide basic understanding of the Web GUI and Win GUI ways to access Hopkins SAP During the presentation, your phone will be muted. Q&A After the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. We will answer as many of your questions as time allows. 4

Contact Us If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.edu You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.com AOL Instant Messenger – HopkinsFastFacts MSN – FastFacts@jhu.edu As noted earlier, we will be watching out for your questions and concerns through our e-mail account: fastfacts@jhu.edu We will also be monitoring three instant message services during the presentation. So you can communicate with us on GoogleTalk, AOL Instant Messenger, and Microsoft’s MSN product. For GoogleTalk, the screen name is HopkinsFastFacts@gmail.com On AOL Instant Messenger, the screen name is HopkinsFastFacts On MSN, use FastFacts@jhu.edu Remember, you can use these services for your questions and to report any difficulties you might be having with the system. 5

Survey Survey At the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions. 6

Basic Understanding of the Web GUI and Win GUI Access to SAP What is a Web GUI Anyway?! Basic Understanding of the Web GUI and Win GUI Access to SAP 7

Agenda Today, we’ll be taking a look at: What is a Web GUI? What is our Hopkins SAP Web GUI? What is the Win GUI? The tale of 3 systems Questions & answers 8

Assumptions Participants are SAP users –beginner or proficient – who are interested in very basic information about what is our Web GUI access to SAP? 9

What is a Web GUI? World Wide Web Graphical User Interface Web site/page; graphical display with which to interact with the computer 10 10

Web site / page Web site / page: interacting with a computer other than the one at which we are sitting. Graphical User Interface: allows us to process our work through icons, menus, images, text boxes… For example, Amazon.com display is a Web GUI: I type into the text box ‘Ballroom Dance’ Sends back a list of CDs I can purchase.

What is our Hopkins SAP Web GUI? Web site Secure: identify ourselves through JHED Personalized access to SAP Accessing SAP roles from the Web GUI… Illustration: How information flows via our Web GUI 12 12

Web Site When we click the HopkinsOne icon on our desktop… We are launching Internet Explorer (or Firefox for Mac’s)... Sending our Web browser to a specific ‘Intranet’ site… but first, we have to stop and identify who we are…

Identify Ourselves with JHED By typing in our JHED JHED (Johns Hopkins Enterprise Directory) ID and password. If we are already logged into another software with our JHED ID, we might be able to skip this!

Personalized Access to SAP Once in, we can get right to work in SAP. This is the Web GUI (Web Graphical User Interface). Web-based way to work in SAP. Those blue tabs across the top: our individual SAP roles (assigned to our position) which can be accessed from this Web GUI.

Accessing Roles in the Web GUI We designed our Hopkins SAP to enable access directly from the Web. BW and Shopping Cart are roles which can only be accessed here. Online Payment and Travel / Reimbursement are roles which can be accessed here, or from the Win GUI (R/3 Enterprise), which we will look at in a few slides.

The Flow of Information Via Web GUI The Web GUI is our web-based window into SAP Anything we type and enter, routes across our network, through our Hopkins SAP web server, and in to our central SAP system. SAP then routes right back any messages, screen changes, in response to what we have entered: similar to any web-based application, such as Amazon.com. Internet connection Internet connection Our computer, receiving the Web GUI after we log in via the Internet. Hopkins SAP web server: giving us a web site which coordinates our work with SAP, and SAP’s updates back to us. Hopkins SAP system: central business system. Receives what we enter, processes it, updates the Web GUI display.

The Win GUI (R/3 Enterprise) What is the Win GUI Getting to the Win GUI 18

What is the Win GUI? SAP system Internet connection SAP user with the WIN GUI role Using a computer with the Win GUI software installed If the ‘Web GUI’ is the World Wide Web Graphical User Interface to Hopkins SAP… The ‘Win GUI’ is… The Windows-based Graphical User Interface to Hopkins SAP. This is software installed on the computer being used. It allows deeper access to finance and personnel administration functions.

Getting to the Win GUI Only some SAP roles or business functions require the Win GUI. If this role has been assigned to us (our position), ‘R/3 Enterprise’ is the second blue tab across the top of the Web GUI. If the Win GUI software has been installed on our computer, we launch it by first clicking the R/3 Enterprise tab, then the ‘R/3 Win GUI’ link. You can only get to the Win GUI from the Web GUI! Win GUI: R/3 Enterprise, R/3 Easy Access Menu…

Win GUI: Role and Software The Win GUI requires: The Win GUI role be assigned to a position The Win GUI software installed the computer being used If our position has financial or personnel administration roles, the Win GUI role is assigned to our position automatically Tougher than the Web GUI to keep updated and trouble shoot The software is downloaded by our LAN administrators (computer support), and additional computer settings are usually needed If we have EPR (Electronic Patient Records), Win GUI for EPR users… www.jhu.edu/hopkinsone > Support > Download GUI

The Tale of 3 Systems R/3, SRM, BW… 22

Hopkins SAP: Three Systems SRM Supplier Relationship Management BW Business Warehouse Finance / HR Travel, Online Payment, and R/3 Inbox can be accessed by Web GUI or Win GUI. HR and Finance functions only through Win GUI. Supplies / Purchasing Shopping Cart, Purchasing, Supplies Web GUI only Reporting All reporting: Finance, Controlling, Payments, HR… Web GUI only

Conclusion The Hopkins SAP Web GUI is the Graphical User Interface, that uses a web browser such as Internet Explorer to access SAP. The Hopkins SAP Win GUI is software that interfaces directly to SAP that must be installed and updated. It provides deeper financial and personnel administration access to SAP. We can use the Web GUI to connect to the three primary SAP systems which comprise our Hopkins SAP. SRM and BW can only be accessed here. We use the Win GUI to access R/3 roles and transactions only. 24

Resources For SAP Training for Johns Hopkins Health System, including School of Medicine Clinical: 410-735-7065 or www.hopkinsmedicine.org/sap For SAP Training for all University: http://training.jhu.edu/ For the HopkinsOne Survival Guide, with tips and tricks on browser settings, and navigating in the system: www.jhu.edu/hopkinsone > Support > Survival Guide 25 25

Q&A We’re going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. We’ll be answering questions in the order that we receive them. We’ll also be answering the questions that were emailed to us during the presentation. If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants. 26

Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu 27

Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again! 28