1. Slide 1 FastFacts Feature Presentation September 23, 2010 We are using audio during this session, so please dial in to our conference line… Phone number: 877-468-2134 Participant code: 182500 © 2010 The Johns Hopkins University. All rights reserved.

2. Slide 2 Todays Topic Well be taking a look at… BLPO – Blanket Purchase Orders

3. Slide 3 Todays Presenter Bob Sicoli SAP Instructor

4. Slide 4 Session Segments Presentation Bob will address Blanket Purchase Orders in the Shopping Cart system. During Bobs presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Bob will answer as many of your questions as time allows.

5. Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can email us at: fastfacts@jhu.edu fastfacts@jhu.edu You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.comHopkinsFastFacts@gmail.com AOL Instant Messenger – HopkinsFastFacts MSN – FastFacts@jhu.edu

6. Slide 6 How To View Full Screen

7. Slide 7 Agenda What is a Blanket Purchase Order (BLPO)? Creating a Blanket Purchase Order Shopping Cart Confirming a Blanket Purchase Order Questions

8. Slide 8 Creating a Blanket Purchase Order Shopping Cart A BLPO (Blanket Purchase Order) is used when you need to procure goods or services with a not to exceed dollar limit within a specific time period. A BLPO shopping cart becomes a blanket purchase order, once approved and created by Supply Chain Shared Services. A BLPO is a variation of a free text shopping cart. Some differences between a blanket purchase order and a standard purchase order include: - You may not know the price per unit that will be invoiced. - The required on date is when the service is expected to end. - You will create several confirmations on the purchase order.

9. Slide 9 Demonstration of how to create blanket purchase in the shopping cart application. Creating a Blanket Purchase Order Shopping Cart

10. Slide 10 Confirming a Blanket Purchase Order A confirmation is needed for the BLPO (Blanket Purchase Order) in order to pay the invoices that are posted to the purchase order. If you receive an invoice that references the Blanket Purchase Order, confirm the dollar amount, and then send the invoice to Accounts Payable Shared Services for processing. If you do not receive the invoice first, then you will receive a blocked invoice work item notice. You can confirm the dollar amount of the invoice in the work item. Access the work items in the ECC Inbox.

11. Slide 11 Demonstration of how to create a confirmation in the shopping cart application. Confirming a Blanket Purchase Order

12. Slide 12 Conclusion Request a Blanket Purchase Order by creating a shopping cart with document type BLPO. A BLPO is a variation of a free text order. The quantity will be the not-to-exceed dollar amount and the unit of measurement will be dollars (DOL). When confirming a Blanket Purchase Order, the quantity should be the dollar amount of the invoice.

13. Slide 13 Resources Creating a Blanket Purchase Order job aid - http://ssc.jhmi.edu/bin/o/k/blpo.pdf http://ssc.jhmi.edu/bin/o/k/blpo.pdf Shared Services Website – http://ssc.jhmi.eduhttp://ssc.jhmi.edu Purchase Order Questions – Supply Chain Shared Services – purchasing@jhu.edu or 443-997-5600purchasing@jhu.edu Blocked Invoice Fast Facts – -Powerpoint - Click Here for the PowerPointClick Here for the PowerPoint -Recording - Click here for the RecordingClick here for the Recording

14. Slide 14 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were emailed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then email the answer to all participants. Q&A

15. Slide 15 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu

16. Slide 16 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!