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Slide 1 FastFacts Feature Presentation June 20, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

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Presentation on theme: "Slide 1 FastFacts Feature Presentation June 20, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:"— Presentation transcript:

1 Slide 1 FastFacts Feature Presentation June 20, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code: 182500 To participate via VoIP… You must have a sound card You must have headphones or computer speakers © 2012 The Johns Hopkins University. All rights reserved.

2 Slide 2 Todays Topic Well be taking a look at… JHH/JHHSC - Non-Nursing Temporary Staffing Agency Utilization Project

3 Slide 3 Todays Presenter Mary Li Sr. Project Admin at Hopkins

4 Slide 4 Session Segments Presentation Mary Li will address the Non-Nursing Temporary Staffing Agency Utilization process/policy and introduce the systems leveraged to track time. During Mary Lis presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Mary, Jennifer and/or Jeromy will answer as many of your questions as time allows.

5 Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can email us at: fastfacts@jhu.edu fastfacts@jhu.edu You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.comHopkinsFastFacts@gmail.com AOL Instant Messenger – HopkinsFastFacts MSN – FastFacts@jhu.edu

6 Slide 6 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

7 Slide 7 How To View Full Screen Click Here

8 Slide 8 JHH/JHHSC - Non-Nursing Temporary Staffing Agency Utilization project

9 Slide 9 Agenda Overview Policy - Non-Nursing Temporary Staffing Agency Utilization Intrastaff Time Capture Additional Resources

10 Slide 10 Overview The project began in April 2013 with Go-Live date of June 23, 2013 Scope – Johns Hopkins Hospital Non-Nursing departments and resources Created to provide A centralized model Risk/Exposure Mitigation Electronic time keeping Reporting Set foundation for all Non-Nursing requests to go through Intrastaff

11 Slide 11 Policy On June 10, 2013 communication was sent to JHH/JHHSC leadership Included the new Non-Nursing Temporary Staffing Agency Utilization Johns Hopkins Health System Corporation & The Johns Hopkins Hospital Policies and Procedures New policy requires For those temporary staff with assignments greater than one week –Approval from the Vacancy Review Committee Staffing centrally from Intrastaff All non-nursing agency employees to swipe/punch in order to capture time

12 Slide 12 Intrastaff Intrastaff was founded in 1987 and is owned by The Johns Hopkins Health System Corporation Intrastaff is the temporary staffing service for placement of clinical and non-clinical personnel for the Johns Hopkins Medical Institutions Why Intrastaff? Experience in temporary staffing Centralized model and process Understanding of time capture, reporting and billing To request non-nursing staff from Intrastaff Email – Intrastaffstaffing@jhmi.eduIntrastaffstaffing@jhmi.edu Phone – (410) 583-2950

13 Slide 13 Time Capture Workforce Management (WFM) and Kronos are the two time keeping systems generally used by departments at Johns Hopkins Hospital Allow for easy tracking and reporting of hours worked for all personnel Non-nursing Agency staff are required to swipe on the system used by the assigned department Allows management to review staff in a single system Follows similar review and approval process Provides an electronic record of time worked Centralized support

14 Slide 14 Additional Resources Agency Approval instructional videos Kronos Tutorial: Kronos Temporary Labor (Agency) Approval TutorialKronos Temporary Labor (Agency) Approval Tutorial WFM Tutorial: WFM Temporary Labor (Agency) Approval TutorialWFM Temporary Labor (Agency) Approval Tutorial Any questions about this new requirement and the policy, please contact Mary Li (mli8@jhmi.edu) of Intrastaff.mli8@jhmi.edu Time keeping support options Kronos - Visit the Kronos Support Portal (KSP) - https://myksp.jhmi.edu/ https://myksp.jhmi.edu/ WFM – Email the central inbox - wfm@jhmi.eduwfm@jhmi.edu

15 Slide 15 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were emailed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then email the answer to all participants. Q&A

16 Slide 16 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu

17 Slide 17 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!

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