Study Visits & Institutional Visits KAM Münster

Roundtable Discussion Who has organised an Institutional Visit or Study Visit? Where did you visit? Why did you organise such a visit? What was the most challenging part of organising the project? Do you plan to organise something on the same lines this year?

Study Visits Definition Academic, cultural and social exchanges of ELSA Groups Involves at least 5 participants per group Has an academic programme of at least 3 hours duration Types Unilateral – one group visits another group Bilateral – two groups visit each other in turn Multilateral – several groups visit on group National or International Why The essence of ELSA – sharing of experience between people with different cultural and legal backgrounds

Tools Study Visit Guide Study Visits General Agreement Handbooks Study Visit Handbook – General Study Visits in 4 minutes - Practical

How to organise a Study Visit? Find a partner Study Visit Guide Study Visit Facebook Group S&C Facebook Group S&C Mailing list Sign the Study Visit Agreement Adjust it to your needs and circumstances Written form Include parties involved, dates, responsibilities Hosting/Visiting

Checklist Organising Committee (OC) Study Visit partner Promotion Accommodation Fundraising Academic Partner Participants Logistics Budget Social Programme Cultural Programme

Responsibilities of a Hosting Group To organise – Academic Programme - Lawyers @ work events, Institutional Visits, Lectures, Panel Discussions and more. Social Programme - Sightseeing, social events, traditional food and more. Should – Take care of the accommodation for the participants. Provide all the information required such as Visa, letter of invitation and other legal documents required. Assist with the Airport transfers Assist with other logistics related to food, internal transport and more.

Responsibilities of the Visiting Group Pay the deposit or pay the accommodation fee and any other necessary fees in advance. Be active during the academic programme Collaborate with the hosting group

Disputes If the Study Visit agreement is not concluded and dispute arises – The organising group may request a deposit from the visiting group(s) which will not be fully refunded in the event of – Withdrawal of the event if the organising group already has a proven financial loss. The organising group shall determine the latest date to cancel the visit without forfeiting the deposit. Damage incurred during the visit, for example financial loss incurred as a result of material damage or the use of a telephone. The deposit and its use shall be agreed upon by the participating parties in advance. The visiting party is responsible for their insurance.

Institutional Visits Definition Visits to – Governmental or non-governmental Organisations Public administrations Private institutions Universities or other higher education institutions Types International – In a foreign country National – In the country of the organising group Regulated in the Institutional Relations section under the BEE Part of the Decision Book

Why to organise an Institutional Visit Unique opportunity for your members. Develop your project management skills. Get to know potential future workplaces. Learn about internship possibilities. Access direct information about the institutions. Develop international cooperation. Academic and Social Programme. Travel and explore a different city and culture. Make friends for life. Use the Institutional Visit as a learning experience to develop other S&C projects.

Approaching Institutions Approaching National Institutions Permission of the respective National Group Answer in 2 weeks Approaching International Institutions Before contacting approach the International Board – Mainly the Vice President for Seminars & Conferences Evaluation This must be done for International Events

Check list Organising Committee (OC) Institution Travel Plan Promotion Accommodation Fundraising Academic Programme Participants Logistics Budget Social Programme Cultural Programme

Working Groups - Prepare an Institutional Visit.