1. STRUCTURE AND METHODS OF CO-OPERATION
EUPAN NETWORK
STRUCTURE AND METHODS OF CO-OPERATION

2. The EU Ministers Responsible for Public Administration, at their 13th
meeting on 22 June 2007, in Berlin, invited the “Directors-General
to review the structures and methods of cooperation between the
working groups”
The Directors General responsible for Public Administrations, in their 48th
meeting, in Berlin, on the Resolution on Human Resources Working Group,
agreed to “review the added value of the network of national Contact
Points closely associated with the group”

3. EUPAN NETWORK Directors-General HRWG IPSG E-Government NCP CAF DISPA
DEBR
DG Troika
Troika Secretariat

4. EUPAN MISSION
CONSIDERING:
NETWORK STRUCTURE
OBJECTIVES OF EACH GROUP
To develop an informal forum of discussion, exchange of views, experiences and good practices among EU Member States, accession and candidate countries and the European Commission, in the field of public administration, recurring to new tools and activities in order to improve the quality of public services

5. Network of National Contact Points
Forum of discussion and sharing of experiences on the questions of mobility,
constituted by experts of the regulations and/or legislation concerning mobility
in the Public Administrations of each Member State .
The access to NCP has been clearly limited to the Public Administrations of the Member States, excluding always the direct access of the citizens, taking into account that otherwise it should be necessary to provide the NCP with a permanent administrative structure that has not been foreseen

6. Network of National Contact Points
Tasks
Exchange of experience and mutual information in the questions of mobility
Providing information in all basic issues concerning the exchange of public servants and their secondment
Providing information on place and form of publications, including use of Internet
Referral of the requesting administrations to the national, regional and local points in charge of personnel matters
Providing information on existing EU-wide exchange programmes and bilateral agreements
Endowing assistance to other administrations involved in case of detachments

7. Network of National Contact Points
Procedure
Forum of discussion and exchange of experiences
Answering requests from the Member States
The Network works on an internal basis, supporting and improving the functions of each NCP in relation to requests from other NCPs or national administrations
The network works without direct contact between the NCP and the citizens, therefore queries from citizens are addressed via national administration

8. Network of National Contact Points
Looking Back
Start Up Meeting - Dec/2002 – Danish Presidency
Meeting hosted by Austria - March 2004 – Irish Presidency
Conference organized by the German Delegation in cooperation with the Dutch Presidency - (30/Sept. and 01/Oct. 2004)
Meeting - April 2005 – Luxembourg Presidency
Questionnaires on the Implementation :
Greek Presidency (May 2003)
Italian Presidency (October 2003)
Irish Presidency (February 2004)

9. Network of National Contact Points
Confronting the developed activities with the objectives of the Network, it is
possible to consider that the Network is not fulfilling, completely,
the tasks for which it was settled
Evaluation of the Network of National Contact Points
Collect the opinion of the HRWG by – discussion during the HRWG meetings
Brief questionnaire to HRWG members
NCP questionnaire – gather opinions and suggestions regarding the functioning of the Network

10. Co-operation between the Working Groups
An effective connection among EUPAN Working Groups
in order to achieve common targets by using
specific and agreed methods
On-line Meetings
Participation of WG’s Chairs in all the other WG meetings
Common organisation of seminars and workshops
Creation of Learning Groups
New working methods

11. Co-operation between the Working Groups
Working methods
Specific goals
Level of co-operation
exchange
To exchange information between the WGs
Information1
To ask questions/suggestions in order to collect different views or ideas about specific subjects
Consultation2
On-line Meeting[1]
Information
To collect different views or ideas about specific subjects
Consultation
To Ask/answer questions related to a specific project or subject
Collaboration3
To develop a common project
Integration4
Participation of WG’s Chairs in other WG meetings
To contribute with knowledge/experience of a different WG to the work developed in another WG
Collaboration
Common organisation of seminars and workshops
To work together when the subject is common.
Integration
Creation of Learning Groups
To work together in a common project
[1] Possible on CIRCA website.

12. Learning Groups Within HRWG Within the EUPAN Network
The LG should work on a basis of particular common interests and should be responsible to produce outputs during the MTP in progress
The scope of each LG would be attached to the HRWG/EUPAN Network
mission and to the current MTP

13. Learning Groups Proposals The setting up of a LG has a volunteer basis
The setting up should have a minimum composition
The settled LG should be free to choose the way of working, specifically its coordination
The settled LG should have its own working plan (e.g. subject, range, methods, results to be achieved and schedule)
The settled LG should be free to select the most appropriate communication means to exchange information

14. Learning Groups Advantages
To allow the Member States that have different needs/interests and expectations regarding the activities of the Group can develop specific slopes of an issue; different approaches or related projects could widen the scope of each issue and increase the effectiveness of the outputs achieved by the Groups
The Member States needs/interests and expectations would be lined up with the Group/Network activity
To encourage the sharing of practices and experiences (the LG nature should be practical, not academic) between the EUPAN working groups enhancing co-operation and knowledge sharing

15. EUPAN Handbook Finnish
Presidency
Brought up the issue and related to the updating of the IPSG handbook proposed that the handbook should be updated so that it would cover the whole EUPAN Network
Guidelines for the work within one group
Principles of co-operation between the different working areas and different levels of the Network
The role of the Troika work
Practical information concerning the whole Network, such as administration of CIRCA
The co-operation between the EUPAN and the relevant partners outside the Network

16. EUPAN Handbook What is a «Handbook»?
Concise manual or reference book providing specific information or instructions
Why a Handbook?
Lack of coordination and co-operation between the WGs
Lack of knowledge management in the Network
Need to integrate the new EU Member States
Need of basic organisational and proceeding guidelines
What are the objectives of the Handbook?
To work as an information bank for new individuals joining the network and its meetings
To promote information sharing and horizontal co-ordination and co-operation inside the network as well as strengthening the effectiveness of the co-operation in the EUPAN network
To share a common vision of knowledge management inside the network
To promote good practice and continuous development of working methods
To provide information of the network to outside co-operative and interested partners.
What should the Handbook include?
General information about the network (definition, structure, role of the different actors…)
Organisational Guidelines (meetings, documents, working languages, representatives, observers…)
Knowledge sharing
Visibility of the network (Circa, EUPAN website)

17. Web-site: http://194.65.18.220/Presidencia/paginas/home_eng.asp
Comments and suggestions are welcome until 15th October to the follow addresses: