1. Exchange Program Policies XPP

2. Abbreviations EP TN Organization LC MC AI Sending Entity
Hosting Entity
Exchange Participant
Traineeship/ Internship
TN Taker
Local Committee
Member Committee
AIESEC International
Sending Committee

3. Why are we here? What are your expectations?
The AIESEC Internship…
…is a practical working and learning experience for develop academic knowledge and professional skills in a foreign cultural environment
…must aim at a development of theoretical and practical leadership skills
…cannot aim at creating an opportunity to earn money, a holiday, a permanent career placement , a permanent residence, an internal AIESEC leadership position

4. Responsibilities
Sending Entity
Organization
Hosting Entity
Intern

5. The Application Process
Selection Policies
Matching Policies
Acceptance Policies
Post-Match Policies

6. Selection Policies Rights Responsibilities
Sufficient information to make informed decisions
Education on basic AIESEC knowledge and exchange policies
Participation in Review Board (RB)
Complete and sign all documentation
Fulfill the necessary qualification
Pay the necessary fees
Complete preparation
Provide accurate and necessary information

7. Matching Policies Rights Responsibilities training and support
access to myaiesec.net to search for possible internships
information about the possible internship additional to those on myaiesec.net
constant communication
communication of all contact with the possible TN taker
provision of complete information

8. Acceptance Policies Rights Responsibilities
An Acceptance is official when
Accepted through myaiesecn.et
Manual match where both sign the official Acceptance Note
An Acceptance is valid for 10 consecutive days
For 10 consecutive days You have the right to response about suitability
If You reject after acceptation, searching for an internship through AIESEC is no longer allowed
Do only accept TNs in which You would like to participate and for which you can guarantee availability
Valid official Acceptance Note
Follow all selection requirements of a TN form, while acceptance is valid, within reasonable limits

9. Post-match Policies Rights Responsibilities
within 2 weeks: the right to receive all documentation for visa/ work permit (from hosting entity)
Hosting entity covers all costs for required documentation
within 1 week: send update on passport application to hosting entity
review visa/ work permit regulations of host country and inform Yourself about general legal and living conditions
within 2 weeks after reception of documentation: submit visa application
cover visa costs

10. B R E A K I N G the internship
The intern breaks
You haven’t received the documents within 2 weeks
You couldn’t deliver the documents
Emergency in the family (proof)
No official working/ living permit
Danger, discrimination or harassment
TN differs from description/ does not provide basic work conditions
No payment for 2 consecutive months
Falsified information
Intern breaks law
The labor law of the host country allows an early end
The organization breaks

11. Preparation Sending Entity Hosting Entity Hosting MC
Provide Basic AIESEC Knowledge
Intern Goal-Setting
Culture Shock Preparation
Training on the Exchange Program Policies
Send Link to Reception Wiki
Provide Visa Assistance in accordance with policy
Provide relevant visa and labor law information
Urge EP to purchase health/ travel insurance
Send key contact information/ address
Send key information on TN’s expectations
Keep an updated reception wiki
Recommended
Arrival pickup and bringing the EP to the first day of work

12. Arrival in the host country
Minimum Services
General Services
Logistical Services
Work Orientation Services
AIESEC Integration Services
Recommended Country/ Cultural Integration Assistance
Responsibilities
Sufficient funds
Official registration at the embassy of the home and host country (if required)
Behave within the norms
Take on a proactive role

13. Return to home country
Sending entity informs about existing reintegration opportunities in AIESEC (Intern has the right to participate):
Share the experience in the Sending Entity with other AIESEC members
Evaluate and review the intern’s goals and re-integrate in LC activities
Information about reverse culture shock and how to cope with it
Information on how to utilize and position the international exchange experience in a professional resume and in the local job market

14. Compliant Procedure Intern is unsatisfied with Organization/ AIESEC
Raise the issue with the relevant party
Organization/ AIESEC is unsatisfied with Intern
Respond quickly, take on a solution-oriented attitude
The dispute resolution mechanism
1. Internal Level: Inform the relevant party and solve privately
2. Local Level: Inform the Sending Entity
3. National Level: MC is informed
4. No agreement within 2 weeks: International Control Board