Presentation on theme: "Industrial Training Briefing 01: Job Application"— Presentation transcript:
1 Industrial Training Briefing 01: Job Application FEGT EE
2 Content Introduction Important Details of Industrial Training Internship Attachment Placement DetailsJob Application Preparation and ProcessDeadlineRegistration
3 Introduction Main aims of industrial training: As part of the requirement for degree programTo learn to apply theoretical knowledge onto practical problems and applicationsTo gain working experience
4 Industrial Training Requirements Requirements to pre-register and register for Industrial Training:Completed 60 credit hoursCGPA: >2.0Not on probation (GPA: > 2.0)If student’s CGPA or GPA < 2.0 after May examinations, student is still allowed to go for internship
5 Special ConditionsIf student’s CGPA < 2.0 or under probation in May trimester, student is allowed to pre-register with the following conditions:Student must promise to fulfill the requirements at the end of the May trimester, provided it is mathematically possible to do so (Please consult your academic advisor)Inform the company of ‘under probation’ status during interview and applicationStudent MUST withdraw if they fail to fulfill the requirements after the May trimester
6 Information UpdatingIt is the student’s responsibility to keep themselves updated on the information of the industrial trainingNo reasons will be entertained if student fails to take notice of important announcements and penalized2 main webpages to get updates and announcements:*Facebook – EE Dept*Main
7 Industrial Training Portal There is a portal to look at the list of possible companies for internshipOnly students who have met the pre-requisites can enter the portalSearch ‘Electronics’ to find relevant companiesA list of possible companies can also be found on the EE notice board
8 Placement 1: Self Application with Cover Letter and Resume Students may apply only TWO companies at once.Students are required to accept the FIRST COMPANY that accepts them and are required to withdraw the application from the other company, providing a reason and thanking them for their time*Students are then required by the company to sign an offer letter, upon which the placement is confirmed and is strictly final*DO NOT give mundane reasons such as ‘higher pay’ or ‘closer to home’, etc. Explain that you have found another company with a job scope closer to your expectations/interest, etc.
9 Placement 2: Department Aided Placement Students are required to send their resume and cover letter (softcopy) to the CoordinatorAny request by students will be considered by the Industrial Training committeeAny decision by the committee is strictly FINALAny placement for industrial training, once confirmed, is strictly FINALThe department will NOT ENTERTAIN any requests for changes
10 Placement 3: MoU Partners There are 2 companies that are MoU partners of UTAR:Infineon Technologies Sdn BhdNational Instruments Sdn BhdInterested students can ONLY apply through the Coordinator.Students are NOT ALLOWED to approach the company themselves
11 The procedures are the same as “Placement 2” but students MUST INFORM the Coordinator that they want to apply to the companies stated aboveCriteria:CPGA > 3.0Important:Students CANNOT APPLY to any other company until a reply has been receivedStudents CANNOT REJECT the offer
12 Placement 4: Overseas Placement The procedures are the same as “Placement 1” for any overseas companyFor overseas University:The University MUST BE an MoU partner of UTARThe procedures are the same as “Placement 3”
13 Job Application: Methods Methods of application:Submit resume and cover letter to the relevant person in charge of company of choice via snail mail orFilling up online application form at company of choice’s webpageTelephone call to the relevant person in charge of company of choice*For online application and telephone calls, you may need to attach or send the cover letter later on to the person in charge
14 Job Application: Preparations Students need to prepare their own resume / CV:Formats can be found online or at EE webpageStudents may be required to attend interviews:Explore the company webpage to obtain background information regarding the companyPrepare some questions that you want to ask the company aboutDo some basic reading of your year 1 subjects
15 For attachment overseas: Discuss with your academic advisor and inform the CoordinatorSend in your resume (softcopy)Further liasing will be required with Ms Furnny Ong from the Division of Community & International Networking (DCInterNet)Prepare your passport, air tickets and travel documentsStudents need to request the overseas company to apply for their VISA
16 Job Application: Choosing A Company It is important that you obtain the following information before choosing your company:Job scope or training plans (via / interview / advertisement)Company background and business areaLocationAny special requirements*Remember: You are going for industrial training for working experience. DO NOT put salary as the main criteria for choosing a company!!!
17 Job Application: Email Writing Students need to be polite and formal when writing their s to the company:No short formsUse the right formatProper and formal languageNo ‘instructing’ comments or sentencesProvide your contact for reply s or callsAlways say thank you before ending the
18 Job Application: Interview and Call Up For interviews:Be formalBe punctualSmile and be friendlyWhen in conversation for interview and call up:Be polite, but express yourself confidently and in the right tone and answer the questions properlyBe honest with your answers, do not try to lieAlways say thank you at the end
19 Job Application: After Once a company has replied and accepted you for internship:Thank themAsk them if you need to send them any other documents, such as your cover letter / insurance policyAsk them the date and time that you need to visit them to sign the offer letterRequest them to fill up the reply slip
20 When the offer letter is ready: READ through the offer letter carefully BEFORE you signSend the reply slip / PHOTOCOPY of signed offer letter to the CoordinatorOnce the letter is signed, the placement is confirmed and is strictly final
21 Once your placement is confirmed: Start doing more background study of the companyCheck out the location for potential accommodation and transport arrangementPrepare yourself by restudying some of the subjects relevant to the work done at the company
22 DeadlineThe deadline to confirm your internship placement is BEFORE 3 August 2014
23 RegistrationStudents are required to PRE-REGISTER for Industrial Training during the course registration week in the May trimesterFor students who need the May trimester results to fulfill the prerequisites, please fill up the ADD/DROP form and submit to the Coordinator BEFORE your May trimester exam week*There will be a final briefing before the end of May trimester for all students going for internship. Attendance is COMPULSORY.
24 Thank you for your time and attention! All the best in finding a company for your industrial training placement!
25 Note:Students absent from this briefing will NOT BE ALLOWED to collect the cover letterThese students are required to attend a second briefing during the start of the May trimester before collecting the cover letter