Technical Session for Preparing MELP Report MyCDNet’s MELP Training II 12 August 2015 Technical Session for Preparing MELP Report

What should be submitted? How to use the updated tools? Session outline What has been changed? What has been added? What should be submitted? How to use the updated tools?

Outcome Evaluation Report IMPORTANT! MELP = Plan ≠ Report MELP Report (Before) Outcome Evaluation Report

Can be downloaded at http://www.cap-net.org/ MELP is used as network management tool

Tools for Monitoring and Evaluation (Before) Process monitoring Tool 1: Network Progress Reports / Activity Reports Tool 2: Sample Course Evaluation Form Result evaluation Tool 3: Monitoring Forms For Network Outputs Tool 4: Measuring LFA Outcomes Tool 5: Assessment Of Network Management Before this, these tools were used to prepare outcome evaluation report

New and Revised Tools New: Revised: GUIDELINE for Preparing Outcome Evaluation Report TEMPLATE of Outcome Evaluation Report TEMPLATE for Result Categorization TEMPLATE for the list of participant Revised: Tool 3- Form A (Outcome Evaluation Question) Tool 2 (Training’s questionnaire) Template for course evaluation report, financial report, network progress report Outline for Technical Report

Problem 1 Lack of standardized theory of outcome evaluation We did not have a standardized definition about the theory of change of Cap-Net Cap-Net’s MELP Manual was developed in 2009 and some information have to be updated

Solution for Problem 1 Guideline of Outcome Evaluation Report

Problem 2: Different questions were used for outcome evaluation Networks Question in 2014 Outcome Evaluation Reports A How have you used the knowledge? B Was the information useful? C How the knowledge has been used in their institutions? Some networks didn’t attach the question that they used Some networks didn’t ask this question

Solution for Problem 2 Revised Outcome Evaluation Question REVISED TOOL 3 FORM A

Problem 3: Different format in reporting results and categorizing results Network B Network A Network C: 89 percentage of the respondents mentioned the knowledge was used differently.

Solution for Problem 3 Result Categorization Template

Problem 4: Different content of the MELP Reports 1.0 Introduction 2.0 Tools and Methodology of MELP 3.0 Results of Monitoring and Evaluation 4.0 Assessment of network management 5.0 Lesson Learnt 6.0 Conclusion and Recommendation 7.0 Appendix

Solution for Problem 4 Template of Outcome Evaluation Report

Outcome Evaluation Question REVISED Outcome Evaluation Question (Tool 3-Form A)

OUTCOME EVALUATION QUESTION When should this be applied? between 6 – 12 months How are the results to be used? prepare the evaluation report. review and revise work plans and priorities. promoting network and increased visibility. Improve management, relevance and efficiency of future activities.

BEFORE Outcome Evaluation Question (Tool 3[A]) 1) How have you used the knowledge from the course to improve your own performance at work? 2) How have you shared the knowledge from the course to improve the performance of your organization? 3) How have you spread the knowledge from the course to other people and institutions?

AFTER Outcome Evaluation Question (Tool 3[A]) Question 1: SPLIT a) Have you used the knowledge from the course to improve your working performance? Yes [ ] No [ ] b) If YES, please explain how you have used the knowledge. If NO, please mention the limitations. (Before): How have you used the knowledge from the course to improve your own performance at work?

AFTER Outcome Evaluation Question (Tool 3[A]) Question 2: COMBINED Q2&Q3 a) Have you shared or spread the knowledge gained from the course within or beyond of your organization? Yes [ ] No [ ] b) If YES, please explain how you have shared/spread and to whom you have shared/spread the knowledge. If NO, please mention the limitations.

AFTER Outcome Evaluation Question (Tool 3[A]) Question 3: NEW Have you identified positive or any specific change in water resource management that contributed by the knowledge that you gained from the course? What change was that? For developing short story

NOTE Network are pleased to modify the question but the questions should be able to obtain the information that Cap-Net requires Keep the keywords! So that you can fill in the tables that provided in the reporting template

RESULT CATEGORIZATION TEMPLATE

Your question and comment are most appreciate QUESTION OR COMMENT?? Your question and comment are most appreciate

Lai Chee Hui chlai87@yahoo.com

Where does these information come from? Work plans Network progress reports. Surveys Project reporting, Outcome Evaluation report Data bases Government and agency reports on reforms to implement IWRM. Reports from participating local authorities. Sector agency policies on water management. External Evaluation