Level 0 – NYSSIS – L2RPT – L0-Historical Vivian Tripi 01/2017

Student Information Repository System (SIRS) LEVELS Level 0: is housed here at Nassau BOCES. It is used by all schools to enter and verify student data. Data at this level needs to be error free to be pushed up to Level 1. SIRS begins at Level 0. Level 0 is housed here at Nassau BOCES. Every school district and charter school in Nassau county submits the required student data into Level 0. 2 2

SIRS LEVELS Level 1: Once the data is error free in Level 0, districts can submit data from Level 0 to Level 1. Data that is loaded up to Level 1 by Thursday at 2:30PM, will be refreshed in Level 2 on Monday mornings. Level 2: A single, statewide data warehouse, where student data from Level 1 are combined. User accounts for Level 2 are managed through SEDDAS. http://www.p12.nysed.gov/seddas/seddashome. html. SEDDAS Helpdesk- 518-474-5902 Once Level 0 is error free, you can move the data up to Level 1. Level 1 is still housed here at Nassau BOCES. The data in level 1 is used for different purposes, one of which, for an example, is to print scannable answer sheets. Level 2 is the statewide database, which is a combination of all of the STATE-REQUIRED student information collected from all of the RICs around NYS. It is housed up at the state level. Data that is loaded up to Level 1 by Thursday at 2:30, will be refreshed in Level 2 on Monday morning. 3 3

Student Information System Student Demographics Student Enrollment Course Staff Snap Shot Staff Student Course Student Grade Detail Assessment Fact Accommodation Level 0 Validation Checks and Error Message Level 1 BOCES Central Database Level 2 (SED) State Database Scoring Vendor NYSSIS (NYS Student Identification System) Generates and assigns unique statewide student IDs. Test Scoring 3-8 Assessment NYSESLAT IDW L2RPT L2RPT reports are designed to help verify a variety of data in support of accountability and other requirements. Assessment Scan sheets Data Moves Once a week

Level 0 – ELA & Math Add Demographic and Enrollment Records in Level 0 Prepare Demo and Enroll for Level 1 Check Dashboard Report to Verify Upload Check NYSSIS Queue Check Tested/Non Tested Report in L2RPT to ensure students are at Level 2 before and after testing

Manual Input of Demographic/Enrollment/Assessment Fact Records Level 0 Manual Input of Demographic/Enrollment/Assessment Fact Records

Level 0

Manual Input Demographics

Demographic Records Fields with an ‘*’ next to the name are required Location code should be the school and not the district If the student is in grade nine or above the “Gr. 9 Entry Date:” is also required (which is the date the student entered into grade 9 whether that was in your school or another school ) It is suggested that you enter address and guardian information also If there is one or more guardians enter one in the “Guardian:” field and the second one in the “Guardian 2:” field. No special characters allowed. All date formats are YYYY-MM-DD District Code of Residence – begins with “NY” followed by the first six digits of the BEDS code of the elementary school where the student resides

Manual Input Demographics

Manual Input Enrollment

Enrollment Fields with an ‘*’ next to the name are required Location code – always select the school and not the district Entry Date is the date the student entered the school this school year Entry code – “0011 Exit student if they leave mid-year by entering an exit date and exit code

Manual Input Enrollment

L1-Data Prep - Prepare for Level 1

L1-Data Prep - Prepare for Level 1

L1-Data Prep - Prepare for Level 1

Level 0 - Regents Enrollment date in Enrollment Record prior to Regents Add Assessment Fact record in Level 0 for every Regents a student took Prepare Assessments for Level 1 (two step process) Check Dashboard Report to Verify Upload date! Verify Regents in L2RPT in the Annual Regents Report after loading assessment fact to Level 1

Manual Input Assessments The following fields will default once the record is validated: Test Date – defaults to first date of admin period Std. Ach. Code –defaults if Numeric score is entered Alt. Std. Achieved Code (if required) – defaults if numeric score is entered Scoring Model Code – defaults to N/A If you prepare Assessments for Level 1 more than once in a cycle (2:30PM – 2:30PM) all duplicate records will drop out.

Manual Input Assessments

Assessment Fact Records With Regents Scores

Prepare Assessments for Level 1

Prepare Assessments for Level 1

Verifying the data In level 0

Reports

Information Reports

Information Reports

Dashboard Report

Dashboard Report

NYSSIS

NYSSIS - Without a NYSSIS id student data will not go to the state. Go to NYSSIS website to resolve students in the NYSSIS queue. https://portal.nysed.gov/abp Use SEDDAS credentials to login Students in the NYSSIS queue have not been assigned a NYSSIS id. - Without a NYSSIS id student data will not go to the state. You can reset your password by clicking “Reset Password” at the top right of the screen. Please keep this account active by logging in at least every 60 days even during the summer. A current correct email address must be on file with NYSSIS, as this is how notifications are sent out. 30

NYSSIS – Reset Password

LOGIN SCREEN

L2rpt LEVEL 2 REPORTS (L2RPT) VERIFY THAT STUDENT DATA IS AT THE STATE (use SEDDAS credentials to login)

L2RPT Menu

Reasonableness Report Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6699 • Fax: (516) 608-6616 www.nassauboces.org/cit 40

REASONABLENESS REPORT BEDS # Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6699 • Fax: (516) 608-6616 www.nassauboces.org/cit 41

SIRS -309 ANNUAL REGENT REPORT

ANNUAL REGENTS REPORT

Annual Regents Detail

L0 Historical Used to update prior school year records for students that are currently in the data warehouse. Data areas available for view and update are: demographics enrollment program fact assessment fact (NYS Science & Regents) You can only update student data in a school year that the student attended your school Use SEDDAS credentials to login

Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6699 • Fax: (516) 608-6616 www.nassauboces.org/cit

LINKS Level 0 – level0.data.nasboces.org/ NYSSIS – https://portal.nysed.gov/abp (use SEDDAS credentials) L2RPT – level2.nasboces.org (use SEDDAS credentials) L0 Historical - https://l0historical.nyseddata.org/ (use SEDDAS credentials) SIRS 2016-17 Guidance – http://www.p12.nysed.gov/irs/sirs/home.html NYC District of Residence Address Lookup Searchable Map http://schools.nyc.gov/schoolsearch/Maps.aspx?grade=ALL&borough . L0Historical Entitlement Guide -http://www.p12.nysed.gov/seddas/seddashome.html . L0Historical Tutorial https://www.e1b.org/Portals/0/Files%20by%20Division/Technology/Data%20Warehouse/DW%20Self%20Study/Level%200%20Historical%20Tutorial.pdf