1. High School Verification Reports
Annual Outcomes Reporting

2. Objectives
To provide participants with an explanation of the definitions used and the logic behind the Annual Outcomes reports.

3. Agenda Annual Outcomes Definitions Annual Outcomes reports in L2RPT
Questions

4. High School Reports L2RPT Report Purpose
High School Accountability Data Verification Report (SIRS-101)
This report is provided to allow you to verify that the appropriate students, with assessment results and outcomes, are being used to determine whether districts and schools have made adequate yearly progress in high school English and mathematics, and graduation rate.
Total Cohort Reports (SIRS-201 & SIRS-202)
These reports are provided to allow you to verify that for all students who are the reporting responsibility of the district, they have been reported in SIRS with the correct assessment results and outcomes, and are being included in the appropriate cohort.
Annual Outcomes for Dropout, Noncompleter, and Graduation
(SIRS-307 & SIRS-308)
These reports are provided to allow you to verify that all students who are the reporting responsibility of the district have been reported in SIRS (aka Level 2) with the correct enrollment outcomes (graduates, other credentials, post-secondary plans of graduates, and dropouts).
Annual Outcomes for Regents & RCT
(SIRS-309 & SIRS-310)
These reports are provided to allow you to verify the accuracy of student test records as they appear in SIRS for Regents exams, Regents Competency Tests (RCT), and Component Retests, taken in August 2016, January 2017, May 2017, or June 2017.

5. 2016-2017 Annual Outcomes Reports
Before looking at the reports, we need to know the terminology.
What is a “Graduate”, “Dropout”, and “NonCompleter”?

6. Student Records Counted as Graduates
Students are included on the Annual Graduation and Post Graduation Plans Report, if their last regular enrollment record during the school year had an ending date between July 1 and June 30 of the school year being reported, and the reason for ending enrollment code was 799 or 085.
Each student must also have a diploma code, post grad plan code and career path code.
Only students with a 799 exit code, and local or Regents diploma are counted as graduates.
For definitions of acceptable enrollment entry/exit codes and various diploma codes, go the SIRS-308 Report Guide

7. Graduates - Data Integrity Issues
A 799 record without a diploma code or with a diploma code that is not on the list in the SIRS-308 Report Guide:
Be included in the Total Cohort member assuming it meets the general definition.
Will show up as Still Enrolled.
A credential without a 799 record will:

8. Student Records Counted as IEP Diplomas
Enrollment Code =
Diploma Type =
Diploma Description
085
Individualized Education Program (IEP) Diploma
629
Previously Earned Individualized Education Program (IEP) Diploma
The code for an Individualized Education Program (IEP) diploma cannot be selected unless the student has a program service record indicating that he or she is disabled.
A disability record with a Program Service Exit Date no earlier than the last date of enrollment must be reported for each student who is awarded an IEP diploma.

9. Student Records Counted as Drop Outs
Enrollment Exit =
Description
136
Reached maximum legal age and has not earned a diploma or certificate
340
Left school: first-time dropout
391
Long-term absence (20 consecutive unexcused days)
408
Permanent expulsion
425
Left school, no documentation of transfer
306
Transferred to other high school equivalency (GED) preparation program
357
Left school: previously counted as a dropout
8338
Incarcerated student, no participation in a program culminating in a regular diploma.

10. These Student Records are also counted as Drop Outs
Student has a Reason for Ending Enrollment code of 289 (transfer to AHSEP or HSEP)
AND
There is no subsequent Reason for Beginning Enrollment code 5654 (enrollment in an AHSEP or HSEP program
Student has a Reason for Ending Enrollment code 289 (transfer to AHSEP or HSEP)
AND
Student also has a subsequent Reason for Beginning Enrollment code 5654 (enrollment in a AHSEP or HSEP program)
BUT
The enrollment ended before June 30 with one of the Reason for Ending Enrollment codes used for dropouts.

11. High School Cohort Verification Reports
L2RPT Annual Outcomes Reports

12. L2RPT

13. SIRS-307 Annual Dropout &
NonCompleter Report

14. SIRS-307 Annual Dropout & NonCompleter Report
Dropout count by grade level is followed by Transfers to AHSEPP or HSEP.
Click on any number to drill down to a Detail report.

15. NonCompleter Detail Report
SIRS-307 Annual Dropout &
NonCompleter Detail Report

16. SIRS-308 Annual Graduation &
Post Graduate Plans Report

17. SIRS-308 Annual Graduation &
Post Graduate Plans Report
“Graduates” do not include IEP diploma. “Total Completers” does include IEP.
Click on any number to drill down to a Detail report.

18. SIRS-308 Annual Graduation &
Post Graduate Plans Detail Report

19. SIRS-309 Annual Regents Report

20. SIRS-309 Annual Regents Report
Click on any number to drill down to a Detail report.

21. SIRS-309 Annual Regents Detail Report

22. SIRS-310 Annual Regents
Competency Report

23. SIRS-310 Annual Regents Competency Report
Click on any number to drill down to a Detail report.

24. Competency Detail Report
SIRS-310 Annual Regents
Competency Detail Report

25. Reconciling Total Cohort Reports using WNYRIC Data Warehouse (Level 1)
Total Cohort Membership:
Student Enrollment Verification by 9th Grade Entry Year
For each student in the selected grade 9 entry year, location(s), and grade(s), the report will display : Grade, Name, Local ID, State ID, Grade 9 Entry Date, Diploma Code, Diploma Type, Planned Post Graduate Activity, and all enrollment records for the most recent school year attended. (Ex: Grade 9 entry year of 2013 indicates students entered grade 9 in the school year.)
Path: Public Folders > Accountability: Assessment Scores, Levels, Trends & Graduation Reports > Grade 9 Entry Year Reports & Graduation Data
Outcomes:
Graduate Counts and Other Outcomes
This report counts the number of students by school year who meet the graduation requirements and other outcomes, defined by NYSED. It lists all students meeting requirements and selection criteria regardless of enrollment duration rules.

26. High School Reports: Common Errors
799 Enrollment Exit without Diploma Types and vice versa. Included in Cohort total but not in graduation count. Will be counted as Still Enrolled.
Initial enrollment to GED (5654) without preceding 289 transfer. Will not be included in Transfer to GED. Depending on other enrollment activity preceding the 5654, may not be included Total Cohort Membership.
GED students with anything other than a GD grade in demographic and enrollment record
GED students with an invalid GED location
IEP diploma for students without a program service record for Special Ed.
Incorrect 9th grade entry date or birth date
Missing post grad plans
NYSSIS ID problems
Simultaneous enrollment: Student is enrolled in two different districts at the same time.

27. Reference Documentation
L2RPT Report Guides
SIRS Manual (General, Policy, and Technical)
Level 0 Data Validation Rules

28. Contact us at: dataview@e1b.org
Questions?
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