Introduction to Word 2007

Word is a word processing software Word is a word processing software. You can use it to type letters, reports and other documents A template is a pre-defined layout for a document. Word provides templates for documents like calendars, resumes, memos and flyers Word Basics

Word Basics Open a file:FILE > OPEN Save a file: FILE > SAVE AS Save allows you to save something you have saved before and you corrected it. Save as allows you to save something with a new identity, Printing Icon: Shortcut: CTRL + P Word Basics

Selecting & Moving Text Selecting text quickly without clicking and dragging the mouse: Select a word double click the word Select a sentence ctrl > click Select a paragraph triple click the sentence Select a whole document ctrl a Besides cut and paste text can be dragged and dropped to other locations Selecting & Moving Text

Undo/Redo Draw the icon to Undo an action Draw the icon to Redo an action The Undo icon can be found on the quick access toolbar Undo/Redo

Formatting Formatting features in the font group include font size font face bold underline italics change case font color Keyboard short cut to change fonts caps SHIFT F3 The format painter button allows you to copy font appearance and style To repeat the same style in multiple places, format painter twice Format Painter icon Formatting

Alignment List four types of alignments found in the paragraph group CENTER LEFT JUSTIFY RIGHT

Spacing The line spacing button is in the paragraph group. Line Spacing Shortcut keys Double CTRL + 2 Single CTRL + 1 1.5 CTRL + 5 Spacing

Styles & Themes Styles are located on the homes tab > styles group Themes is a set of unified formats for fonts colors graphics Themes can be found on the page layout tab > themes group Themes can only be applied if a style has been added to the text Styles & Themes

Spelling & Grammar Spell Check icon Menu review tab > proofing group AutoCorrect automatically corrects common spelling errors as you type Auto Complete guesses certain words you are keying in from the first few letters keyed When a word has a is incorrect spelling a red wavy line appears When the grammar/punctuation is incorrect a green wavy line appears Spelling & Grammar

Path to set margins: page layout tab > page setup group > margin button

Write the path to create a header/footer insert tab > headers or footer What items go in the header and footer HEADER: NAME ASSIGNMENT NAME PERIOD FOOTER: QUICK DATE TEACHER Headers & Footers

Letters Word #2

The primary method of written communication before email was LETTER WRITING Even through EMAIL has become the most popular form of communication nowadays, it is still seen as INFORMAL by most people, and does not carry the same weight than written letters. The general rule is that FORMAL SITUATIONS are better handled through WRITTEN letters than through email. Letters can be broken down into 2 categories PERSONAL and BUSINESS Letters

LETTERHEAD is the heading at the top of a sheet of letter paper, usually consisting of the Company name, address, phone/fax number, and website. Sometimes a design/logo. maybe included When no letter head exists be sure to include the writers ADDRESS . The address can be placed in one of two places in a PERSONAL LETTER immediately above the DATE or two lines immediately below the SIGNATURE BLOCK Letterhead

Letters can be formatted as BLOCK or MODIFIED BLOCK style. In a block style letter each line begins at the LEFT margin In a modified block letter the DATE and SIGNATURE BLOCK are tabbed over to the CENTER position or the 3.0 on the ruler. Block & Modified Block

Open punctuation has NO punctuation after the salutation or the complimentary close. Dear Mr. Smith Sincerely Johnny Bord A mixed punctuation letter has a COLON after the salutation and a COMMA after the complimentary close. Dear Mr. Smith: Sincerely, Johnny Bord Punctuation

The signature block is blank are left for the COMPOSERS SIGNATURE If the composer of the letter does not type the letter the TYPISTS INITIALS should be included below the composers name and title The words ENCLOSED or attached line indicates that there is more in envelope or that something is attached to the letter. The letters CC at the bottom of a letter indicates that someone else has received a COMPLIMENTARY COPY of the letter Letters should have 1in margins More about letters

Margins are the blank area around the top, bottom, and sides of a page Alignment refers to the position of text between the margins Types of alignment include Left Center Right Justified Formatting

Line spacing is the amount of space between lines of text The Show/Hide button shows the formatting in the document, specifically the amount of spacing. Show/hide button is located in the Paragraph group Formatting (cont)

Tabs Default Tabs are .5 inches Four Types of tabs Left Right Center Decimal Tabs can be set by using the tab box located to the left of the ruler bar Tabs

Tabs (cont) The path to set tabs using the paragraph group Paragraph Group > Dialog Box > Tabs Tabs (cont)

The tab dialog box can also be opened by double clicking on a tab on the ruler bar Solid, dashed, or dotted lines which fill-in blank space before a tab are called Leader lines Dot Leader line Tabs (cont)

Tabs (Cont) Clear Tabs Move Tabs Click and Drag off the ruler bar Click and drag to new location on the rule bar Tabs (Cont)