Course Rep Training Session 2017/18

Welcome and thanks for signing up as a Course Rep What this induction session will cover… How the Course Rep System works Who’s who and what they do Your role in the Rep System What Student Forums are Meetings you will attend Where to find information

Who am I and who are you? Name Year and Course Why they wanted to be a Course Rep Any interesting fact – the more random the better!! In pairs swap the following information so you can introduce each other to the rest of the group:

The Rep System University Partnership between CUSU and Coventry University The Rep System is completely student led, giving students more empowerment An official forum for students to give feedback, raise issues and ask questions about their course In place to make sure students get the most of being at university

Structure of Rep System Vice President for Education Faculty Rep (1 per Faculty) School Reps (1 per School) Senior Course Reps (2 per Student Forum) Course Reps (unlimited – minimum 1:20) Students

Who’s who and what they do…

Vice President for Education 2017/18 Ade Adebanjo A full time Sabbatical officer from July 2017 – July 2018 Oversees all Representation and educational matters within SU including Course and Service Reps Regularly meets with Faculty Reps Attends high level University meetings

2017/18 Faculty Reps (FR) Duncan Hookey Health & Life Sciences Faculty Rep Salma Farjanah Business & Law Faculty Rep Hannah Lawrence Engineering, Environment & Computing Faculty Rep Jonathan Banton Art & Humanities Faculty Rep Faculty Reps oversee all course representation in their Faculty and work closely with School Reps, Faculty Staff and the Vice President for Education

Vice President for Education School Reps Vice President for Education Faculty Rep (1 per Faculty) School Reps (1 per School) Senior Reps (2 per Student Forum) Course Reps (1 Rep for every 20 students - unlimited) Students One per school, so there will be different numbers in each Faculty (B&L – 4, A&H – 3, EEC – 3, HLS – 3) Elected out of all Senior Reps in that school using an on-line election in early November Liaises with the Faculty Rep and other Senior Reps in their School Run School Rep meetings Communication link for Faculty staff on school specific matters

Vice President for Education Faculty Rep (1 per Faculty) School Reps (1 per School) Senior Course Reps (2 per Student Forum) Course Reps (1 Rep for every 20 students - unlimited) Students Senior Course Reps Chair or Minute Student Forums Attend other faculty meetings/committees Liaise with academic staff from their Student Forum group of courses Keep in regular contact with Course Reps Work closely with the Students’ Union

Vice President for Education Course Reps Vice President for Education Faculty Rep (1 per Faculty) School Reps (1 per School) Senior Reps (2 per Student Forum) Course Reps (1 Rep for every 20 students - unlimited) Students Seek out the views of students on their course Attend Student Forums (5 per year) Feedback to students any outcomes from the Student Forum Attend School Meetings and All Rep Conferences Keep in regular contact with the Senior Course Reps You can also sign up to be a Module Reps

Your role in detail…

Seek out the views of students on your course… This is a really important part of your role, in order for the Rep System to properly represent the views of all the students on your course you need to try to speak to as many of them as possible.. So not just the ones you sit next to! You can be as creative as you want in gathering your course mates views, but here are a few suggestions: Lecture Shout-Outs – make sure your course mates know you are the Course Rep by introducing yourself at the beginning of a lecture and invite them to come and speak to you if they have any issues, questions or feedback about your course The Feedback Postcard – hand out at the beginning of lectures and collect at the end Facebook – you can set up a Facebook page where students can message you Check out the Rep Comms Pack at www.cusu.org/reps for more ideas

Attend Student Forums (4/5 per year) In most cases, courses of a similar nature are grouped together to make a Student Forum, so the name of your Student Forum is an umbrella name for these courses. Who attends a Student Forum? 2 x Senior Reps - 1 Chair and 1 Minute Taker Course Reps - a minimum of 1 Rep for every 20 students University Staff – the number of staff present should not outnumber students Your role at a Student Forum is to give any feedback that you have gathered from other students on your course and take notes of any relevant information so you can feedback to your course.

Feedback to students any outcomes from the Student Forum Again, be as creative as you want but here are a few suggestions: Lecture Shout-Outs If appropriate, you can make an announcement at the beginning of lectures Notices Print out information and put it up on notice boards in your Faculty, but check with a member of staff first Facebook If you have set up a page for your course you can update it after meetings

Attend All Reps Conferences (2 per year) These take place towards the end of every term. As it is a University wide meeting, it is a good meeting to raise any issues that are relevant to the whole University or Faculty at the Faculty break out sessions. It also provides an opportunity to resolve any long standing issues that have failed to be resolved at Student Forums or other Faculty meetings. Who attends:   All Course Reps Vice President for Education Senior Course Reps Vice President for Postgraduate Students School Reps Faculty Rep Rep Coordinator Dean or Associate Dean  

Attend School Meeting All Course Reps Vice President for Education These take place towards the end of every term. As it is a University wide meeting, it is a good meeting to raise any issues that are relevant to the whole University or Faculty at the Faculty break out sessions. It also provides an opportunity to resolve any long standing issues that have failed to be resolved at Student Forums or other Faculty meetings. Who attends:   All Course Reps Vice President for Education Senior Course Reps Vice President for Postgraduate Students School Reps Faculty Rep Rep Coordinator Dean or Associate Dean  

Keep in regular contact with Senior Course Reps Contact the Senior Reps if an issue is brought to you and you are unsure of what course of action to take Let a Senior Rep know if you will be raising a serious issue at the Student Forum If you can’t make a Student Forum, e-mail a Senior Rep with your apologies and pass any feedback you have to them so they can raise it on your behalf Check your e-mail regularly for e-mails from the Senior Reps, for example if the venue or time of a Student Forum is changed they will let you know

Interested in becoming a Module Rep? We are looking for Course Reps to represent the different modules that make up their course. What do Module Reps do? Represent the views of students on a specific module when it is being taught during the academic year Maintain Course Rep responsibilities Liaise with Module Leaders and SCR’s on MEQ Feedback Report feedback for CQEM If you are interested, please make sure you tick the box on the register and the Reps department will be in touch.

If you forget any of this it’s all on the website! www.cusu.org/reps Visit www.coventry.ac.uk/coursereps to find information such as; Dates, times and locations for Student Forums and Faculty Reps Conferences Contact details for other Course Reps and Senior Reps