2. University Jargon and Committees
Presented by Matt Hayes

3. What we will cover! Jargon University Papers Sending Apologies
Ettiquette

4. Jargon
We all use it
University uses it
Only those in the know

6. Exercise:
In groups, using the list in front you, try and guess as many of the Acronyms as possible!
E.g. SSC = Student Support Coordinator

7. Acronym list As Reps, we will share the list with you.
Ever changing and adding
If you don’t know, just ask!

8. University Meetings Formal meetings Invitations from staff
Chair and secretary (minute taker)
Staff and Students attend

9. Types of meetings Subject Committee Meetings
Faculty Academic Enhancement and Standards
Periodic Reviews
Rep forums – Union Run

10. Example:
Academic Enhancement and Standards Committee
Non-confidential agenda for the meeting of the Academic Enhancement and Standards Committee due to be
held on Wednesday 17th September 2014 at 9:00am in The Green Room, Headington Hill Hall,
Headington Hill site
Secretary: for any queries, please contact Samina Bashir - Admin Assistant (Governance)
Ext. 4180
1. Apologies
2. Non-confidential minutes of the meeting held on Wednesday 25 June 2014
To confirm the minutes as an accurate record AESC /02
3. Matters arising from the minutes
Actions Grid
To consider matters arising from the minutes of the last meeting not appearing as
substantive agenda items AESC /03
4. AESC Chair’s action since the last meeting
To note the external examiner appointments and extensions which have been approved by
Chair’s action since the AESC meeting held on 25 June 2014
Prof Julie Mcleod AESC /07
6. AESC terms of reference and membership
To receive the current terms of reference and membership and approve them for the next
academic year……………………………………………………………………AESC /09
Prof Julie Mcleod
7. The Race Equality Charter Mark – briefing paper
To receive and discuss a briefing paper regarding the race equality charter mark
Paper and cover sheet…………………………………………………..……AESC /10
Ian Scott
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12. Let’s break it down, shall we?

13. Apologies Informing that you’re unable to attend the meeting
Collected before hand
Announced at the beginning of meeting
Just polite

14. Actions/Minutes arising
Agreed actions from last meeting
Mandates members to do things!
Holds members to account
Accurate record!

15. Agenda Items Items added by chair, staff or Union members
Agenda reference with code
Student issues (Close to beginning)

16. Any other Business At the end of the meeting
Usually added before meeting but after papers shared
Opportunity to cover missed items

18. Sending Apologies You are busy! Easy to do
Send via before meeting

19. Simply…
“Dear Matt, I am unable to attend todays Reps Conference as I have other/personal commitments. Please accept my apologies. Best Wishes, Becca”

20. That’s all. Took me 23 seconds to write
That’s all! Took me 23 seconds to write! I even timed it… University and Union will accept apologies

21. Email Ettiquette University uses email for EVERYHING!
Get used to using it
Can be used as evidence
Response takes time
Mutual Respect

22. Don’ts…
Use personal slander/comments
Swearing
Make accusations

23. Do’s… Use constructive feedback Be polite Consider other side
Contact University Staff first
Use Facts
Ask Advice

24. What we’ve covered! Jargon University Papers Sending Apologies
Ettiquette

25. Thank you for listening!