CEDR Project Group Planning Performance Indicators Workshop   18th September 2008

Agenda – Morning Session 1000 Start Welcome and introductions Objective of workshop – need for decision on way forward Background and work to date Performance Indicators Definitions (network and global indicators) Current and future uses of PIs Examples and benefits 1300 Lunch Discussion: How are PIs currently used nationally and internationally? CEDR – Performance Indicator Workshop, 18 September 2008

Agenda – Afternoon Session Proposed TERN performance reporting framework Performance reporting requirements, including reporting to Commission Common location referencing model for TERN Common PI definitions Phased/optional implementation Decision – What is the way forward for this work? 1500 End of Workshop Discussion: What data should be reported to the Commission? What Performance Indicators would be useful for CEDR and its members? How should they be implemented? What are the barriers? CEDR – Performance Indicator Workshop, 18 September 2008

1. Welcome and Introductions Please take a moment to introduce yourself, explaining: Who you are Which organisation you represent Your responsibilities Your interest in performance indicators Your expectations for today CEDR – Performance Indicator Workshop, 18 September 2008

2. Objective of Workshop To achieve a common understanding, and to agree the way forward for PG Planning’s work on TERN Performance Reporting to go into CEDR’s Strategic Plan 2 CEDR – Performance Indicator Workshop, 18 September 2008

3.1 Background Demands for CEDR member states to provide performance data are significant and are increasing: TERN Implementation Reports Ad-hoc requests for information from Commission and others about performance of the TERN New initiatives such as INSPIRE, etc Issues: Work required to provide information is considerable Lack of consistent information makes comparison difficult Information provided is often of little value CEDR – Performance Indicator Workshop, 18 September 2008

3.2 CEDR’s Response CEDR Strategic Plan 2005-2009 “…bring together road network performance information is a coherent way, in a consistent format, and at a high level of quality…,as well as improve TERN and road asset statistics” “[develop] a set of indicators which [allow]…road directors to benchmark their networks against other networks” Tasks undertaken by Project Group Planning the Network Development of TERN location referencing model  Pilots of TERN location referencing model and example network performance indicators  Cost Benefit Analysis of proposed performance reporting process against current TERN Implementation Reporting process  Where to next? – focus of today CEDR – Performance Indicator Workshop, 18 September 2008

4.1 Performance Indicators Performance Indicators are metrics used to help an organisation define and measure progress towards its organisational goals Must be clearly aligned with the organisation’s objectives Can enable the performance of an organisation to be compared with that of others, this requires: Common data definitions Consistent reporting requirements Network Performance Indicators Enable the performance of the road network to be measured against the objectives of the organisation Global Performance Indicators Enable the performance of the organisation in managing the road network to be measured against the objectives of the organistion CEDR – Performance Indicator Workshop, 18 September 2008

4.2 Network Performance Indicators Enable the performance of the road network to be measured against the objectives of the organisation Based on data held against the road network Can be reported at different aggregations from individual links up to network Example from earlier pilot study CEDR – Performance Indicator Workshop, 18 September 2008

4.3 Global Performance Indicators Enable the performance of the organisation in managing the road network to be measured against the objectives of the organisation Some Global Performance Indicators may be aggregations of Network Performance Indicators CEDR – Performance Indicator Workshop, 18 September 2008

4.4 Examples of Current Indicators Real examples will be provided of current uses of Performance Indicators, including benefits Include global and network indicators CEDR – Performance Indicator Workshop, 18 September 2008

5. Discussion How are performance indicators currently used? At a national and international level To support tactical and strategic decision making Include global and network indicators What are the benefits? What are issues? Data quality Skills and resources Organisational structure, e.g. reliance on third parties Interpretation and understanding of results Managing change CEDR – Performance Indicator Workshop, 18 September 2008

Summary This morning we have covered: After lunch we will discuss: The demand for performance information CEDR’s response and work to date Definitions and uses of performance indicators Member States’ experiences of performance indicators After lunch we will discuss: The proposed TERN performance reporting framework What performance data should be reported How the performance reporting framework could be implemented Where this work should go from here CEDR – Performance Indicator Workshop, 18 September 2008

Networking Opportunity Lunch 1300 – 1330 Lunch & Networking Opportunity CEDR – Performance Indicator Workshop, 18 September 2008

6. Proposed TERN Performance Reporting Framework PG Planning has developed a proposed performance reporting framework based on: Common location referencing model for TERN links that sits above but does not replace national reference systems More meaningful network performance indicators based on commonly agreed data definitions Performance reports could be provided to CEDR, Commission or others Performance reports could be published directly by CEDR Could provide a common data resource to support other CEDR tasks and projects Approach successfully demonstrated in earlier pilot studies CEDR – Performance Indicator Workshop, 18 September 2008

6.2 Proposed TERN Location Referencing Model Link and node based model with nodes defined at the intersection of TERN links The model comprises two tiers of referencing: Functional level describes the functionality of the TERN, in linking major centres of population, intersections of TERN routes and national borders. It has no discontinuities, and has a single linear representation irrespective of national models/concepts for multilane, directions and other individual definitions Logical level is more detailed and models the physical location of the TERN, and the changes to the TERN over time. It allows NRAs to relate the network to their own national networks Strategic reporting generally takes place at the Functional level The model does not replace nation referencing systems CEDR – Performance Indicator Workshop, 18 September 2008

6.3 Illustration of Proposed TERN Location Referencing Model CEDR – Performance Indicator Workshop, 18 September 2008

6.4 Proposed TERN Performance Indicators Earlier work examined the policy objectives of the TERN, based on the EU Guidelines and Proper Articles for the TEN-T network Four performance themes were identified: Mobility of persons and goods Safety of transport Environmental protection Economic viability A number of specific performance indicators were suggested under each of these themes These included network and global indicators The network indicators were examined as part of the earlier Pilot Study CEDR – Performance Indicator Workshop, 18 September 2008

6.5 Network Performance Indicators Examined in Pilot Study Based on currently available data from six countries, eight example performance indicators were produced centrally: Amount of Traffic Amount of Transport (Number of Passengers) Amount of Transport (Number of Heavy Vehicles) Speed Limit Speed of Traffic Number of Injury Accidents Number of Fatalities Congestion Hours The performance indicators were reported as maps at different levels of aggregation CEDR – Performance Indicator Workshop, 18 September 2008

6.6 Example Network Performance Indicator from Pilot Study Total Traffic (Vehicle Km) CEDR – EB Meeting, 21 February 2008

6.7 Findings from Pilot Study Some meaningful PIs can be produced from data currently available but the lack of commonly defined and consistent data means that the number is limited Implementation of the Location Referencing model was not generally an issue Data extraction was easier where data is held internally (i.e. within the department) Data extraction would be easier if regular reporting requirements were agreed so that more permanent data extraction facilities could be set up To produce a wider range of indicators, there may be a need to collect additional data or to process it in a different way CEDR – Performance Indicator Workshop, 18 September 2008

6.8 Benefits of Proposed Approach Can provides more meaningful reports on performance of the TERN, based on more consistent data, than current reports (e.g. Implementation Report) Cost Benefit Analysis estimated that, once implemented, requires less resource input from Member States to produce performance reports Easier to control and change CEDR – Performance Indicator Workshop, 18 September 2008

6.9 Possible Implementation Options Central body maintains data definitions and reporting requirements Member States provide data to a central body, which in turn produces a performance report Initially this could be manual process Eventually could be semi-automated Suggest adoption of reporting framework should be optional and introduced in phases First need to decide what should be reported, to whom and for what purpose CEDR – Performance Indicator Workshop, 18 September 2008

7. Discussion Who should CEDR Member States be reporting performance to and for what purpose? CEDR as an organisation? Commission? How does this relate to Implementation Report? What performance information should be reported? Network Indicators Global Indicators How should this be done? Implementation options Issues and barriers What are the next steps? CEDR – Performance Indicator Workshop, 18 September 2008

Summary Have we achieved our objectives for today? Have we agreed: Who should CEDR Member States be reporting performance to and for what purpose? What performance information should be reported? How should this be done? What are the next steps? How should this work be taken forwarded in the next CEDR Strategic Plan? CEDR – Performance Indicator Workshop, 18 September 2008

Workshop Close Thank you all for your contributions For further information, please contact: Lars Bergman  lars.bergman@vv.se Roman Limbach  roman.limbach@bmvbs.bund.de CEDR – Performance Indicator Workshop, 18 September 2008