1. Revision Report 6 of the Strategic Plan 2005-2009
Bern
Revision Report 6 of the Strategic Plan
Michel Egger, Paris
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2. This report is: FOR DECISION
Bern
Purpose
This report is: FOR DECISION
A review of the Strategic Plan at its midterm
A request for decisions by the GB members on the next steps to take
M. Egger
Revision Report 6
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3. Underlines the added value created by CEDR
Bern
Status Quo
The first Strategic Plan (SP1) was approved by CEDR’s GB in Bergen, Norway on
SP1:
Outlines the priorities CEDR has set and the way MS want their employees to work on CEDR’s activities
Underlines the added value created by CEDR
Minimises the duplication of work done by other institutions
M. Egger
Revision Report 6
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4. Definition of the Issue
Bern
Definition of the Issue
The Revision Report questions the:
Structure
Content
Time schedule
Resources
Form for developing SP1
Strategic Plan ad hoc Group
Dissemination of results
2nd SP
M. Egger
Revision Report 6
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5. Opportunities of the Report
Bern
Opportunities of the Report
The Revision Report is a good opportunity to:
Put forward ideas on how to strengthen CEDR
To enable the Directors of Roads to observe the progress of the work at midterm
To inform the Directors of Roads of the need for more commitment
M. Egger
Revision Report 6
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6. Annexe 1: Status report of each task & states when it will be finished
Bern
The Annexes
Annexe 1: Status report of each task & states
when it will be finished
Annexe 2: Lists TG & PG meeting + participants
Annexe 3: Updated Quality Assurance & Risk
Management scheme
M. Egger
Revision Report 6
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7. Structure in which the SP is carried forward
Bern
Structure in which the SP is carried forward
The EB – The EB members agreed that:
There should be more opportunities & time to exchange information
The TD set up has proved to be consistent
TD workshops are too short. Inventive solutions are underway to organise them differently
The “burden” on the TDCs needs to be shared on some form of rotation basis
M. Egger
Revision Report 6
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8. Structure in which the SP is carried forward
Bern
Structure in which the SP is carried forward
The 3 TDs commented on by the TDCs:
TD Management:
In spite of initial steering/membership drawbacks the activities are running well. Increased commitment is needed to complete the tasks.
TD Construction
Commitment & membership for dealing with the tasks will have to be increased if the set targets are to be met
M. Egger
Revision Report 6
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9. Structure in which the SP is carried forward
Bern
Structure in which the SP is carried forward
The 3 TDs commented on by the TDCs:
TD Operation:
Workshops on some issues have been very constructive
A large proportion of the work falls on a few
Task groups have begun to use CEDR funded consultants, so enlarging the roles some are able to play in CEDR’s activities
M. Egger
Revision Report 6
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10. Structure in which the SP is carried forward
Bern
Structure in which the SP is carried forward
The TGs and PGs:
 Is participation
Adequate to means and resources
Proportionate to the country’s size & economy
Is there sufficient commitment at the head of
the NRA?
M. Egger
Revision Report 6
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11. Structure in which the SP is carried forward
Bern
Structure in which the SP is carried forward
Reporting to the EB and GB:
Final reports structured to initiate discussion consist of:
1/ A factual & ‘neutral’ report from the TG or PG
2/ A separate report that sets out the consequences,
sensitive options & policy recommendations
 = The added value from the EB
 The GB members present the final reports
M. Egger
Revision Report 6
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12. Structure in which the SP is carried forward
Bern
Structure in which the SP is carried forward
Financial Resources:
To obtain financial help from CEDR:
The requirement is discussed within the TD
The TDC writes a formal request & provides an audit of the situation to the Sec. Gen & Chair.
Sec. Gen. & Chair may allocate up to 100’000€ if sufficient contribution already made by TD
> 100’000, the request goes to the GB
Contract between consultant & CEDR
M. Egger
Revision Report 6
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13. SP2 – Suggestions from the Strategic ad hoc Group
Bern
SP2 – Suggestions from the Strategic ad hoc Group
SP2 will reflect the NRAs present & future challenges:
1/ Content – The priority tasks shall be:
Future focused & aligned with NRAs changes
Client orientated / in collaboration with other stakeholders
Aware of rehabilitation needs & innovative funding
Developed to ensure the effective use of roads
Aware of a future lack of skilled engineers
M. Egger
Revision Report 6
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14. SP2 – Suggestions from the Strategic ad hoc Group
Bern
SP2 – Suggestions from the Strategic ad hoc Group
2/ Structure – SP2 shall:
Review the structure & working methods
Improve the nomination process/implication
Move from communication to knowledge management
Improve dissemination of results
Ensure quality control of outputs
M. Egger
Revision Report 6
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15. Proposal / Recommendation
Bern
Proposal / Recommendation
The EB recommends GB members to:
Leave the content of the 25 priority tasks of SP1 as planned but adapt SP2 to the NRA’s needs
Keep the initial time schedule and monitor deviations in the QA scheme
Keep early 2009 as deadline for SP1 deliverables
Maintain the present structure: 3 TDs, 3 TGs, 5 PGs
Decide to develop SP
Set aside a GB brainstorming session in 2008
M. Egger
Revision Report 6
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16. Proposal / Recommendation (cont)
Bern
Proposal / Recommendation (cont)
The EB recommends GB members to:
Change the TDCs now (finish SP1, start SP2)
Elect new members for the Strategic ad hoc Group
Adapt the ToR of the Strategic ad hoc Group
Elect the chair of the next Strategic ad hoc Group
Commit themselves and their personnel to actively support CEDR’s activities
M. Egger
Revision Report 6
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17. CEDR has the merit to exist and can from there make progress
Bern
Concluding Remarks
CEDR has the merit to exist and can from there make progress
CEDR is most grateful for the work & resources put into the organisation so far
The SP with its interlinked 25 priorities is a philosophy driven top down & based on commitment
The benefit of CEDR is reflected in Europe in more efficient NRAs, improved & safer transport and a more harmonious relationship with all concerned
M. Egger
Revision Report 6
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18. discuss, amend or approve the proposals made in this paper and thus
Bern
REQUEST FOR DECISION
The GB is requested to:
discuss, amend or approve the proposals made in this paper and thus
contribute to make sure that CEDR will continue to flourish
M. Egger
Revision Report 6
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19. EB Austria Feb 08  Proposal evaluated
Bern
SP2 – Time schedule
EB Rome Nov  Launch SP2
EB Austria Feb  Proposal evaluated
GB Slovenia Apr  Brain storm: topics/struct.
EB ? Jun/Sep 08  Finalise proposal SP2
GB Athens Oct  Approval SP2
EB ? Nov/Dec  Implement SP2
M. Egger
Revision Report 6
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