CLUB SERVICE: Why, What & How? STAR District Training Assembly 26th March 2017 Rtn. Virendra Widge

Club Service - Why? Who are responsible for Club Service? Why is this Session being taken up at the Start? Club Service is the first of Rotary’s Five Avenues of Service. To build a solid home, with a happy family, ever ready to help each other and the community at large. Vasudhaiva Kutumbakam  “The world is one family”. Who are responsible for Club Service? Club Officers & Club Administration Committee.

Club Service Why? Why & What? To ensure efficient operation of the Rotary Club essential for the smooth functioning of every Club – to make it Strong & Effective. Only through efficient club operations can a Rotary Club provide service to its community, retain members, and develop leaders for the Club, District, and Rotary International.

Responsibilities THE RESPONSIBILITIES OF THE CLUB ADMINISTRATION COMMITTEE Develop committee goals to achieve club’s annual goals. Organize weekly and special programs. Produce the club bulletin and maintain the club Web site. Help the club secretary track club attendance. Promote fellowship among club members. Reporting & maintaining records. (RI Website) Conduct any other activities associated with the effective operation of the club.

RESPONSIBILITIES Develop committee goals Organize weekly and special programs. Publish club bulletin & maintain club Web site. Help the club secretary track attendance. Promote fellowship among club members. Reporting & maintaining records-RI Website Conduct any other activities associated with the effective operation of the club.

CLUB SERVICE – How? District Events Bulletin & Website Communications Programs & Meetings District Events Bulletin & Website Communications Goal Setting/Strategic Planning RI/District Awards & Citation

Programs - Meetings Organize meetings that feature interesting, relevant programs that will help improve Attendance, reinforce the value of continued membership, enhance member’s Rotary knowledge, and make members aware of local and world community needs.

Programs - Meetings Weekly Meetings : Develop an agenda for regular weekly meetings Schedule programs in advance. Relate programs to members’ interests, current club projects, activities, and community concerns. Rotate the responsibility of arranging programs among committee members. Observe special dates, weeks, and months. Prepare contingency plans, such as having members speak about their Rotary experience or showing a segment from a Rotary Video Magazine collection, in case scheduled programs are cancelled. Meeting duration

Family of Rotary Rotaract, Interact, Rotary alumni,Youth Exchange students, Inner Wheel and family members of Rotarians. Show you care: -Remember birthdays and anniversaries. - Assist when they are sick, or having personal issues. - Share their grief after a death in the family. - Celebrate births, weddings, and achievements. - Meet & greet them on Festive days - like Diwali, Eid, Christmas, Parsee New Year etc…

Annual Meeting: To elect Board of Directors (BOD)& office bearers. This meeting should be held before 31st December. Board Meetings: Club BOD is the governing body and is responsible for all committee & club decisions. Its members are typically the President, IPP , Vice President, President elect, Secretary, Treasurer, Sergeant at Arms & Directors, as specified in Club Bylaws. Once a month.

Assistant Governor to be invited for Club Assemblies. For all members to discuss club programs and activities. Objective: Brainstorm ideas, SWOT Analysis, set goals, develop action plans and review execution Number of Assemblies – When? Assistant Governor to be invited for Club Assemblies.

District Events District Training Assembly Membership Seminar TRF Seminar Leadership Seminar District Picnic District Conference

Communication – Nothing close to chest Committee members. Your club. Other committees. − Membership committee − Service projects and Rotary undation committees − Public relations District RI

Club Bulletin & Website Club & district meetings Club projects Club activities Articles on Rotary information & other subjects Reporting of Membership, TRF data and Project activities etc. on RI & District Website

Goals & Strategic Planning Long-range goals (goals for your club three years from now) Strategic Planning Goals should be: Shared. Those who participate in setting a goal and developing strategies to achieve that goal are committed to implementing it. Measurable. A goal should provide a tangible point to pursue. Challenging. A goal should be ambitious enough to go beyond what your club has accomplished in the past. Achievable. Rotarians should be able to accomplish the goal with the resources available. Time specific. A goal should have a deadline or timeline.

Key Resources: Club President & Secretary Manual. Club Administration Committee Manual Manual of Procedures (MOP) Official RI Directory & District Directory Planning Guide for Effective Rotary Clubs R.I. Website: www.rotary.org Assistant Governor & Assistant Trainer District Team R.I. South East Asia Office at New Delhi

THANK YOU