RAC IV Meeting Sept. 9, 2016

Overview Director Report New Business Section Awards 2016-2017 SPC Zip code realignment status New governance model status New Business 2017-2018 SPC Encouraging membership Interesting section activity Reminder: Region/Section Leadership Manual Add Region Director to email lists Terry.J.Burress@lmco.com

Section Awards Congratulations to our sections Outstanding Section Southwest Texas – 3rd place - Joan Labay-Marquez, section chair Career and Professional Development Southwest Texas – 1st place (tie) - Joan Labay-Marquez, section chair Communications Albuquerque – 2nd Place – Sally Smith newsletter Editor Stem K-12 Southwest Texas – 3rd place - Joan Labay-Marquez, Stem K-12 outreach officer Houston – 3rd place (tie) – Alan Sisson, chair

2016-2017 SPC To be held at University of Houston Currently working on dates Consider supporting your local students to attend

Zip Code Realignment Status George Hindman identified zip codes that were not present in any current section bylaws Section maps were generated to show region membership Wanted to understand the region and the zip codes missing in bylaws Correcting some memberships outside of the region Several areas contained >4 members and are between sections Will be soliciting member feedback Updates to bylaws will be needed

Region IV Map

New Governance Model Status

Organizational Structure Board of Trustees Executive Nominating Audit Finance Council Nominating Compensation Board Directed Committees Investment Council of Directors RSAC TAC FIAC Forums Committee Committee 2 Committee N Region 1 TG 1 FIG 1 SciTech Subcom 2.1 The proposed governance model establishes a strategic, forward looking Board. A deliberative body to guide and shape the vision, strategy and initiatives. They will use disciplined process to turn ideas into implementable projects and impose accountability to measure success or failure of initiatives. Those metrics will be used to adjust the trajectory of the committees as necessary. The Council of Directors maintains the important structure we currently have where elected representatives continue to work and guide their communities and provide input at a strategic level. The current Board does the down and in operational and tactical maintenance of the Institute well. They just don’t have the time nor capacity to also shoulder the strategic goal setting that we are missing. The Council provides the vehicle, very similar to our existing structure, for the Board to stay in touch with the membership and take their views, their inputs and their opinions into account. The proposed Council also allows member to expand their involvement in the AIAA by simplifying the creation of new communities. Section TC FIC Defense Task 1 Section TC FIC Aviation Task 2 Region N TG N FIG N P & E Subcom 2.1 Section TC FIC Space Section TC FIC Bottoms-up Member Input (Member-driven committees) Top-down Directed Activities (Board-appointed committees)

Transition Plan - Timeline 2016 2017 2018 2019 2020 Governance Working Group Develop Transition Plan Finalize Transition Plan Board Vote to Adopt Transition Plan Preparation for Transition Transition Committee(s) First seating of Board of Trustees Board Membership Transition First seating of Council of Directors Council of Directors Transition Stand up new Organizational Structure Mature new Organizational Structure Transition Complete

Transition Plan – Board Transition Any current elected official can choose to retain their seat on the Board of Trustees OR continue in the corresponding leadership position in the Council of Directors or Board-directed Committees. (I choose to remain as Region IV Director) Open positions on the Board and Council will be addressed as needed as part of the 2017 election. (Open positions announced) Open chair positions for Board-directed Committees are filled by Board appointments. The exact plan cannot be determined until after the current Board members have made their decisions as to which position they wish to fill. (Governance Retreat to be held at Space 2016) Provisions have been added to the Bylaws to address transition of elected officers. Liaison positions discontinued; roles moved to the Council.

New Business

2017-2018 SPC Region will be discussing with Student Advisors where the 2017-2018 SPC will be held Contact your student branches and encourage them to consider making proposals

Encouraging Membership Post to Facebook/Twitter frequently Bring up discussion topics of interest Could use topics from AIAA Daily Lunch Newsworthy aerospace topics in your section Good and bad news Try to include topics from various organizations/businesses in your section Try to post as news or items-of-interest and not take “sides” on a topic Other ideas? Engage with attendees at events

Interesting Section Activity Every RAC meeting I will try to bring up several interesting section activities from other sections “Space Entrepreneurs: The Rewards and the Risks” - Adelaide Movie night Rocky Mountain Young Professionals event had more than 160 participants to watch the Martian

Region/Section Leadership Manual Don’t forget Region and Section Leadership Manual https://info.aiaa.org/Regions/HQ%20Documents/Forms/AllItems.aspx?RootFolder=%2fRegions%2fHQ%20Documents%2fRegion%20and%20Section%20Leadership%20Manual&FolderCTID=&View=%7b4C9808CE%2dD22B%2d4769%2dA6FC%2dC6E8DD5916EA%7d Parts may need some updating, especially in the governance transition, but a good place for answering questions Sections American Institute of Aeronautics and Astronautics (overview of AIAA) AIAA Volunteer and Staff Structure Region and Section Organization Section Officers – The Team Section Paperwork Programs and Assistance from Headquarters Appendices Award forms Section Reports/forms List of AIAA awards, membership grades, sample letters/memos…