1. Non-Profit Board Leadership & Effectiveness Presented by: Clay B. Powell

2. The Organization: Why Does It Exist? Hobby? Ego Boost/Prestige Builder? Serious Business?

3. Critical Components of Leadership Effectiveness Board Relationships Effective Meetings Strategic Planning Effective Leaders Bylaws Board Role

4. Organizational Structure Association Membership Program & Services Committee Membership Development Committee Governmental Affairs Committee Public Relations Committee Board of Directors

5. Understanding the Roles within the Organization Board Responsibilities (Governance Volunteers) Committee Responsibilities (Service Volunteers and at Least One Board Member) Staff Responsibilities (Paid Personnel)

6. Cycle of Work Board Committees Staff

7. Board Responsibilities Self Governance Strategic Planning Funding and Finances Hiring and Reviewing Executive Operational Governance Governance Volunteers

8. Committee Responsibilities Overseeing Action Plan Items Implementing Action Plan Items Gathering Information & Data Recommending Policy Analyzing Issues Governance & Service Volunteers

9. Staff Responsibilities Implementing Action Plan Items Carrying Out Specific Task Managing Daily Operations Recommending Policy Providing Feedback or Additional Committee Responsibilities

10. Critical Components of Leadership Effectiveness Board Role Board Relationships Effective Meetings Strategic Planning Effective Leaders Bylaws

11. Bylaws: The Rules & Regulations The lack of rules leads to confusion and disagreement. They should be respected and adhered to.

12. Critical Components of Leadership Effectiveness Bylaws Board Role Board Relationships Effective Meetings Strategic Planning Effective Leaders

13. Finding & Electing Effective Leaders Don’t just fill vacancies—look for motivated, active, and committed people for Board positions. Institute a method to encourage new leaders. Avoid Boards that self-perpetuate and become stagnant. Institute a nomination and election process that ensures fairness and equal opportunity. Use Committees to Build Leadership.

14. Critical Components of Leadership Effectiveness Effective Leaders Bylaws Board Role Board Relationships Effective Meetings Strategic Planning

15. Strategic Planning Know why you exist. Know where you are going. Know who is supposed to do what. Know when it is supposed to be done. President and Committee Chair Responsibilities Staff Responsibilities

16. Critical Components of Leadership Effectiveness Strategic Planning Effective Leaders Bylaws Board Role Board Relationships Effective Meetings

17. Effective Meetings Agenda is a must. Adhere to the agenda. –Add items brought up during the meeting to the end of the agenda OR –Assign work to a committee. –Board meetings are not committee meetings! Choose an effective Chairperson, they should be: –Motivated –Confident –Someone everyone respects. –Organized and a systematic thinker. –Capable of commanding control without being offensive. –Not in it for themselves but rather focused on the plan for the organization and their important role as part of that plan. –Does not grandstand—and doesn’t enable grandstanding by others. Utilize Roberts Rules of Order Committee or Board

18. Sample Board Agenda Call to Order Additions to Agenda – Approval Minutes of Previous Meeting Finance Report Staff & Committee Reports (Not Action Items!) Old Business –Tabled Motions –Approve Changes to Bylaws as Published –Approve Final Speaker Contract New Business –Motions from Committees –Approve 2006 Action Plan Other Business –Set Date for Board Dinner Adjourn

19. Sample Program Committee Agenda Call to Order Additions to Agenda – Approval Minutes of Previous Meeting Staff Report (Not Action Items!) Old Business –Tabled Motions –Final Review and Choice of Name Badges –Approval Final Course Requirements for PHP. New Business –Discuss and Approve Venue for Annual Conference –Recommendation of Budget for Annual Conference –Discuss Problem with Volunteers at Events Other Business –Review Complaint Made About Time of Seminars Adjourn

20. Annual Review of Strategic Plan & Action Plan Review member needs and wants. Review and affirm mission. Review and affirm goals and/or objectives. Grade the Action Plan. Build new Action Plan.

21. Critical Components of Leadership Effectiveness Effective Meetings Strategic Planning Effective Leaders Bylaws Board Role Board Relationships

22. Board Relationship Building Events and Celebrations Board Dinner, Picnic, Planning Sessions, etc. Award board members who have done an exceptional job through recognition.