session 1 S3.1 session day 5 4 training delivered by lead partners Habitat for Humanity, RedR and Shelter Centre on 2 nd to 9 th July 2011 in Thailand approved by the Advisory Group members Monitoring and evaluation Monitoring & Evaluation

Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial By the end of this session, you will have an understanding of Objective 1 The aims and goals of monitoring and evaluation Objective 2 The difference between Monitoring & Evaluation (M&E) and when to use each Objective 3 Monitoring & Evaluation in the disaster cycle Learning objectives

Developing a session plan Discussion in groups Write down key points 20 minutes Group Brainstorm Exercise What is the purpose or goal of Monitoring & Evaluation? On post it notes write down the aims, goals purposes, reasons for doing monitoring and evaluation

Developing a session plan Accountability to The affected community Donors Management Government Risk management Identifying, tracking and Creating hazard mitigation procedures to manage potential risks Providing a record for analysis now or in the future How the information changes over time How the response has impacted those affected Is the program on track and how can we improve it. What is the purpose or goal of Monitoring & Evaluation?

Developing a session plan Relevance – does the project address needs? Efficiency– are we using the resources wisely? Effectiveness – are we achieving the outputs? Impact – has the goal be achieved? Sustainability – will the impact last? Monitoring & Evaluation should address:

Developing a session plan Discussion in groups Write down key points 20 minutes Group brainstorm exercise Which aims or goals are best achieved through monitoring and which through evaluation?

Developing a session plan Where does M & E fit in the disaster cycle Impact assessment Response Reconstruction Prediction & early warning Preparedness Mitigation & prevention M & E should directly link to Log-frames and other management tools

Developing a session plan Physical and financial progress Ongoing priorities and allocation of resources Equitable distribution of benefits among affected groups Acceptance and usefulness of project among affected groups Implementation problems and constraints Monitoring The purpose of monitoring is to track the:

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Spectrum of data collection tools Conversation with concerned individuals Community interviews Field visits Reviews of official records & info systems Key informant Interviews Participant observation Focus group interviews Direct observation Surveys Census Field experiment Informal/less structured Qualitative Formal/more structured Quantitative

Developing a session plan Discussion in groups Write down key points 20 minutes Group Exercise (10 min) As a group pick one monitoring tool that you have used and discuss how well it worked and what were its benefits and limitations.

Developing a session plan To assess an on-going or completed project/ programme/ policy To determine the relevance and fulfilment of objectives To establish efficiency, effectiveness, impact and sustainability The aim and purposes of Evaluation Provide credible and useful information Enable the incorporation of lessons into management decision-making Provide improvements for other projects/ programmes/ policies

Developing a session plan Internal vs external evaluations What are the advantages and disadvantages of both? Objective 3 Evaluation

Developing a session plan Discussion in groups Write down key points 20 minutes Group exercise Without the use of written or spoken words 1) Demonstrate the difference between monitoring and evaluation 2) Demonstrate an example of good practice in monitoring 3) Demonstrate an example of good practice in evaluation

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Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial Any questions Share your experiences Do you have any comments or experiences you would like to share? Do you have any questions? Any questions?

Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial Title BOLD Publisher: Regular S3.1 session day training delivered by lead partners Habitat for Humanity, RedR and Shelter Centre on 2 nd to 9 th July 2011 in Thailand approved by the Advisory Group members Further reading WASH 4 5 Shelter after disaster 1a. Assessment Shelter Centre, 2010 HAP International accountability and quality management HAP international, 2010 ALNAP Active Learning Network for Accountability and Performance in Humanitarian Action