ESP Chapter Leadership Advanced Session Updated Annually by Second Vice President for Chapter Relations and National Executive Director Updated October 2011 Presented by : Bob Ohlensehlen, ESP National Executive Director Mark Stillwell, ESP 2 nd Vice President

Objectives for ESP Advanced Leadership Training Chapter leaders will: –Increase their knowledge in the function and use of the ESP website. –Increase understanding of how Chapters can use the website for Chapter membership recognition programs. –Increase knowledge of how chapter leadership can share success stories and learn from other successful chapters. –Become familiar with website resources available to assist them in their leadership role. –Review our current membership program for chapters and the national organization.

THE ESP Website - What You Should Know

Front Page Current News Recent News Archived News

About Us - Tab Mission and Vision Statements Strategic Plan Our Logo – what it means Extension Workers Creed ESP & CES History Information Other documents that have shaped our organization ESP’s Diversity Statement Links to State Chapter Websites Listing of Land Grant Universities What is the Cooperative Extension System

Resource - Tab Includes: ESP Handbook Conference Pictures Conference Presentations Speaker Lists Ruby Lectures List of Recent Recognition Winners Extension Acronyms Map Tool with Regions States/Chapters

Recognition-Applications-Reports - Tab The tab contains most of the forms used for communication with the chapters and the National ESP Office Chapter Reports All Recognition Forms and support materials All Scholarship and Mini Grant Forms and support materials Officer Applications Committee Member Applications Requests for Proposals - presentations

Materials - Tab Templates, Style Manual, Artwork and Certificates Reimbursement forms Supply List Membership Drive Materials – brochures & templates Endowment Materials – brochures and giving forms Downloadable Presentations Listing of Recognitions available to members and chapters

Interaction with the National ESP Office Date Specific…dues payments, recognition program submissions and voting, committee nominations Anytime… –additional membership –membership changes –supply orders –general questions

Membership – The Most Important Job of All Membership dues include –Updating Names, Addresses, s –Submitting the dues –Information must be accurate –Dues submission form Should match number of members and $ submitted Submit by February 1 to gain the most in delegates and member recognition Remember to submit updates as they occur.

Anytime Submissions Change in Chapter Leadership Additional dues renewals, new members, and life members Change of status…death, retirement, resignation Change of address, , name Re-location of members…in or out Orders for certificates/supplies

ESP Membership Change of status can be handled with an to the national ESP office at: New members must be entered on the website with all required information with payment being mailed to the National Additional dues payments must include the payment and address information on the person renewing. IF there is an easier or better way – we want to know it! If there is we will do it!

ESP Chapter Recognition Certificates and Seals The Chapter Recognition Certificate Template is found on the ESP website under materials. National ESP Embossed Seals can be purchased at a cost $.50 with supply order Payment options include: check, credit card, or bill to the chapter. Priority postage is charged to the chapter on orders that are billed to the chapter.

Chapter Recognition Programs Apply Online –Chapter Reports Chapter of Merit (May 1) –Annually –Chapter Self-Assessment and designation –Every chapter recognized Achievement in Chapter Membership Recognition (May 1) –Recognizes top chapters with preference to one per region –Annually –Chapter Self-Assessment combined with review of Membership Recruitment and Retention Committee –$25 ESP Merchandise Certificate presented at National ESP Conference

Chapter of Merit Designation Organization/Leadership Scholarship, Grants and Recognition Member Recruitment and Retention Professional Development Public Issues Resource Development Global Relations

Chapter of Merit Standards Platinum Standard: Over 40 points Gold Standard: points Silver Standard:28 – 34 points Bronze Standard: 20 – 27 points

ESP Achievement in Chapter Membership Recognizes growth in membership, including new annual and life members. Recognizes retention of current annual members. Encourages systematic efforts to inform all potential members about membership opportunities.

Need More Information? For additional information contact Bob Ohlensehlen at the National ESP Office at: or call

Summary… Well-trained, informed, and dedicated officers are essential for chapter success. Active, informed and dedicated members are essential to the overall success of the ESP Organization.