1. ESP Chapter Leadership Orientation Updated Annually by Second Vice President for Chapter Relations and National Executive Director Updated January 2010 Updated September 2009

2. Objectives for this Session Chapter leaders will: –Increase their knowledge of Epsilon Sigma Phi –Gain knowledge and skills to perform their leadership responsibilities –Increase knowledge of effective chapter leadership orientation and training models –Increase awareness of ways to access National Leadership –Become familiar with resources available to assist them in their role –Receive information on chapter and national recognition programs

3. ESP Taglines Your Key to: Professional Excellence Professional Development Leadership Development Scholarship Recognition

4. 2005-2010 ESP Strategic Plan Goals Enhance Internal and External Communications & Marketing Provide Effective Administration and Management Strengthen Programs Which Benefit the Extension Profession and Professional Strengthen and Enhance ESP Chapters

5. ESP Core Values Professional Excellence Leadership Development Belief in the Extension System/Public Education Serving People through Education

6. ESP Mission and Vision Mission: Epsilon Sigma Phi (ESP) is dedicated to fostering standards of excellence in the Extension System and developing the Extension profession and professional. Vision Statement: Epsilon Sigma Phi leads the Extension System in promoting and supporting professionalism in Extension.

7. ESP 101 Epsilon Sigma Phi, the Extension Professionals’ Organization, began in Bozeman, Montana, in 1927, and was incorporated May 22, 1930. There are 44 active chapters from Puerto Rico to Alaska. Annual membership in 2008 was 3,047 while life membership was 3,544.

8. Epsilon Sigma Phi Emblem The Greek letters of Epsilon Sigma Phi are interpreted to mean Extension System Veteran. The lower case esp used in the new logo stands for Extension System professional. The colors of the organization are green and ivory (cream).

9. ESP Creed I believe in people and their hopes, their aspirations, and their faith; in their right to make their own plans and arrive at their own decisions; in their ability and power to enlarge their lives and plan for the happiness of those they love. I believe that education, of which Extension is an essential part, is basic in stimulating individual initiative, self-determination, and leadership; that these are the keys to democracy and that people when given facts they understand, will act not only in their self-interest, but also in the interest of society. I believe that education is a lifelong process and the greatest university is the home; that my success as a teacher is proportional to those qualities of mind and spirit that give me welcome entrance to the homes of the families I serve. I believe in intellectual freedom to search for and present the truth without bias and with courteous tolerance toward the views of others. I believe that Extension is a link between the people and the ever-changing discoveries in the laboratories. I believe in the public institutions of which I am a part. I believe in my own work and in the opportunity I have to make my life useful to humanity. Because I believe these things, I am an Extension professional.

10. National ESP Board Consists of nine members including the National Executive Director who is a non-voting member Two board members are elected from each Extension region Executive Board includes the President, President-Elect, 2 nd Vice President and Past President Position of President rotates among the four Extension regions Four regional Vice Presidents are elected for two-year terms and serve as chairs of standing committees.

11. National ESP Standing Committees Member Recruitment and Retention Scholarship, Grants and Recognition Professional Development Public Issues Global Relations Resource Development and Management Marketing (2009)

12. National ESP Committee Membership Chaired by members of the National ESP Board Two ESP members per region serve on the committee for a one-year term Committee members must re-apply but can serve up to three consecutive terms Committees meet during the National Conference and conduct much of their business via conference call

13. National ESP Board Committees Chapter Relations, Chaired by 2 nd Vice President Governance, Chaired by the Past President Emerging Leadership, Sub-Committee of Professional Development Financial Futuring, Chaired by Resource Development and Management Chair

14. National ESP Council Governance of ESP including: –Approval of Annual Budget and Plan of Work –Election of 2 nd Vice President –Approval of changes in By-Laws and Standing Rules Chapter Voting Delegates are based on a formula of 1 delegate for every 150 members or fraction thereof on February 1 of each year. Meets annually during the National ESP Conference

15. Newsletter & Communication ESP Connection –Articles from Officers, Committees, Chapters and Individuals are welcomed –Deadlines: January, March, May, July, September, November –Three issues are printed and sent as hard copy to life members –All six copies are posted on the website –250-300 word limit for articles ESP Communiqué prepared monthly –Posted on website with notice by email to all ESP members –Officers and committees are invited to submit items

16. ESP Membership Categories Annual Life Member-at-Large

17. Member (Annual) An Extension professional who: Is currently employed by or retired from an entity of the Extension System Exhibits excellence in programming and leadership Meets chapter’s definition for membership (number of years/position) Continues to provide leadership and excellence in Extension programming throughout their career and during retirement

18. Life Members: Are members who are retired from the Extension System Have paid life membership dues by making a one-time payment equal to five times the annual dues at the time of the purchase (Currently $200) Have equal rights and privileges to those paying annual dues

19. Members At-Large… Member-at-Large status available when no chapter exists Eligible after one year employment with the Extension System Submit application to National Office Initiation at the ESP National Conference or by Letter of Induction

20. Strong Chapters… Mean a strong National Organization

21. Strong Chapters have… Constitution/By-Laws Plan for Training and Transition of Leadership Dedicated Leadership –President –President-Elect –Secretary –Treasurer –Past President Involved Life Members

22. Strong Chapters Provide Training for Chapter Leadership Designated time for leadership transition Co-chairs can make the transition smoother Orientation session for leadership team –Overview of ESP at the local and national levels –Develop a calendar and a POW for the year –Pass current materials to new leadership

23. Strong Leadership Teams… Have regular communication through e-mail, conference calls and/or face-to-face meetings Provide a system for identifying new leadership and facilitate their development Involve a large number of members in leadership through committee structure

24. Strong Chapters have… Membership Recruitment and Retention plan Recognition programs Scholarship and Grant programs Regular communication with members

25. Suggested Chapter Committees Member Recruitment and Retention Scholarships, Grants and Recognition Professional Development Public Issues (Legislative) Global Relations Resource Development and Management (Budget and Audit) Marketing Local Committees as Desired/Needed

26. Participate in Leadership Opportunities JCEP Regional Workshops Public Issues Leadership Development (PILD) Web-based officer orientation module Emerging Leadership Webinar Series National ESP Conference Galaxy Conference

27. Conduct Annual Chapter Self-Evaluation Retention: Existing Annual and Life Members Recruitment: Potential Annual and Life Members General Items: –Website –Initiation –Recruitment and Retention Materials –Annual Membership Campaign

28. ESP Website: http://espnational.org

29. Website Resources to Support Chapters ESP Handbooks Links to Local Chapters, National Board and National Office Forms Strategic Plans and Reports Personal and Professional Development Opportunities Dates Ahead

30. Other Chapter Resources ESP National Office ESP Calendar of Events Permanent & Historical Record of Membership by ID Number and Chapter Computer Data Files Chair of Membership Recruitment and Retention and Regional Vice President Chapter Reports and Websites

31. Interaction with the National ESP Office Date Specific…dues payments, recognition program submissions and voting, committee nominations Anytime…additional membership, membership changes, supply orders

32. Date Sensitive Submissions February 1: Dues Payment; PILD and McKinney Scholarship; Mini-Grant Applications February 28: RFP For Annual ESP Conference Concurrent Sessions March 1: Member Recognition Nominations & Scholarships Applications April 1: National Committee Nominations May 1: Chapter Recognition including Chapter of Merit and Achievement in Chapter Membership; and Chapter DSA Recognition for National May 15: Recognition Ballot

33. Anytime Submissions Additional dues renewals, new members, and life members Change of status…death, retirement, resignation Change of address, e-mail, name Relocation of members…in or out Orders for certificates/supplies Change in Chapter Leadership

34. ESP Membership Changes Change of status can be handled with an e-mail to the National ESP office at: espoffice@espnational.org espoffice@espnational.org Additional dues payments must include the payment and address information on the person becoming a member or renewing.

35. Ordering ESP Supplies ESP Supply Order Form is posted on the ESP Website under the “Forms” button Submit electronically, faxed or mailed Chapter Recognition Certificate Template is found on the ESP website. National ESP Embossed Seals can be purchased at a cost of $.50 each Payment options include: check, credit card, or bill to the chapter Priority postage is charged to the chapter on orders that are billed to the chapter

36. Chapter Recognition Programs Chapter of Merit (May 1) –Annually –Chapter Self-Assessment and designation –Every chapter recognized Achievement in Chapter Membership Recognition (May 1) –Recognizes top chapters with preference to one per region –Annually –Chapter Self-Assessment combined with review of Membership Recruitment and Retention Committee –$25 ESP Merchandise Certificate presented at National ESP Conference

37. Chapter of Merit Designation Organization/Leadership Scholarship, Grants and Recognition Member Recruitment and Retention Professional Development Public Issues Resource Development Global Relations

38. Chapter of Merit Standards Platinum Standard: Over 40 points Gold Standard: 35-40 points Silver Standard:28–34 points Bronze Standard: 20–27 points

39. ESP Achievement in Chapter Membership Recognizes growth in membership, including new annual and life members Recognizes retention of current annual members Encourages systematic efforts to inform all potential members about membership opportunities

40. Summary… Well-trained, informed, and dedicated officers are essential for chapter success. Active, informed and dedicated members are essential to the overall success of the ESP organization.

41. Need More Information? For additional information contact Bob Ohlensehlen, Executive Director, at the National ESP Office at: espoffice@espnational.org espoffice@espnational.org or call (208) 736-4495