1. AAC Meeting on the New Structure

2. Today’s Team Alison Heafitz, Grand Vice President Fraternity Growth
Emory Eison, Grand Vice President Collegians
Marnie Lee, Director Operations
Samantha Eldridge, Chapter Service Manager
Julie Wisbrock, Senior Director of Membership

3. Overview of Agenda Benefits of the new structure
Additional information/clarification
Implementation
Question and answer

4. Benefits Titles and duties reflect the current strategic needs.
New officer titles are more relevant.
Collegiate structure creates a greater depth of leadership and allows Executive Council to function as a strategic team.
Alumnae structure emphasizes desire for broader alumnae engagement, including outside clubs.
Collaboration between alumnae and collegiate segments supports a lifelong member experience.

5. Additional Information
How AAC supports officers
Minimum required officers
Additional optional advisors
Retaining advisors
Training (webinars, online learning center and in-person)
Resources (maps, transition guides, resource library updates), website and contacts for questions

6. How AAC Support Officers
AAC Chair and Chapter President, Panhellenic Delegate
AAC Members and VPs
AAC and Directors
AAC and Committees

7. Minimum Required Officers when Seeking Dispensation
Chapter President (slated/elected)
Six Vice Presidents (slated/elected)
Panhellenic Delegate (appointed)
Director Leadership, Director Member Conduct, Director New Member Experience, Director Service and Philanthropy, Director Housing (if chapter facility) (slated/elected)

8. Additional Advisors
Director Member Conduct (includes support of Member Conduct Committee)
Director New Member Experience
Director Housing
Director Leadership (includes support of Leadership and Nominating Committee

9. Retaining Advisors Calling all Pi Phis!
1/3 of advisors are currently in duplicate positions
Currently only, 23 of 136 AACs are full and have unique individuals in roles.
Between 950 and 1,500 advisors needed

10. Training Monthly calls/webinars Online Learning Center
In-person trainings
New and updated documents
Website: pibetaphi.org/officerstructure
AAC Commitment Form
January 2020: College Weekend AAC Track

11. Resources Maps Transition guides Resource library updates Website
Contact for questions
Regional Team Operations Specialist

12. Implementation: July 1 – August 1
AAC gather and share Convention information.
AAC members review job descriptions for AAC roles and Chapter Leadership Team and key Directors noting knowledge and interests.
AAC Chair partners with Regional Team to understand chapter’s needs, current skills and strengths of AAC and any necessary additional advisors.
AAC Chair works with Executive Council to begin discussion of the new structure and chapter’s needs.
AAC and Regional Team set date for a fall call.

13. Implementation: August 1 – September 1
In collaboration with the regional team, each AAC determines assignments for the coming year and secures advisor commitments for
AAC Chair works with the chapter to request dispensation for any changes to the officer structure model (due September 15).
If an advisor has interest in serving in a different capacity, AAC Chair can share her name with the regional team. Pi Phi’s LNC is also always looking for volunteers who are interested in serving above the local level, contact

14. Implementation: September 1 – October 1
AAC Chair identifies AAC vacancies and works on recruitment and consults regional team for assistance.
AAC collaborates with the chapter to host a celebration or recognition for those AAC members not continuing in the next year.
Attend in-person trainings if possible

15. Implementation: October 1 – November 1
AAC Chair enters the committee into eReports and AAC members are installed during a chapter meeting.
If the chapter needs additional AAC members, the AAC Chair communicates those to the regional team and recruits or appoints as needed.
AAC provides support and direction for elections and leadership retreat.
AAC Chair registers for College Weekend.
Complete fall call with the regional team (if not already completed)
Attend in-person trainings if possible

16. Implementation: November 1 – December 1
AAC members review Online Learning assignments
Overall fraternity and advising courses
Chapter Leadership Team position specific courses
Sign the AAC Commitment Statement

17. Question & Answer