Review for Assessment WORD Lesson 3

A business letter is a formal document written by people who work for a business or organization. Lesson 3: Use Word Tools Companies use business letters for many reasons, such as to pass along information or to gather market data.

Lesson 3: Use Word Tools An effective business letter should contain… A letterhead that contains the company’s contact information. Today’s date. The recipient’s name and address, also known as the inside address.

Lesson 3: Use Word Tools An effective business letter should also contain… A salutation, or greeting. The body. A closing. The sender’s name and job title.

A personal business letter is a letter written by an individual to a business or organization. Lesson 3: Use Word Tools

Use a personal business letter format when the letter represents only yourself and not a particular business or organization. Personal business letter

Both types of business letters use the block style format because they are easy to key and have a clean, organized look. Lesson 3: Use Word Tools Business letter

Academic Skills Check What are the main parts of a business letter? Answer: Letterhead Today’s date Inside address Salutation The body Closing Sender’s name and job title Lesson 3: Use Word Tools

Academic Skills Check What is the difference between a business and a personal business letter? Answer: The main difference between a business and a personal business letter is that a personal business letter represents an individual rather than a company or organization and does not use letterhead. Lesson 3: Use Word Tools

Academic Skills Check Which style format do business letters follow? Answer: Business letters follow the block style format. Lesson 3: Use Word Tools

To move text from one location to another in a business letter, use Cut and Paste. Lesson 3: Use Word Tools When you cut text, it is removed from the document. The text that you most recently cut is stored on the Clipboard.

Any time you cut or copy text, that text is stored on the Word Clipboard. Lesson 3: Use Word Tools The Word Clipboard stores only one item at a time. As soon as you cut or copy another item, the previous item is replaced. Text stored on the Clipboard Cut or copied text

Lesson 3: Use Word Tools Unlike the Word Clipboard, the Office Clipboard can store up to 24 separate cut or copied items. Use the Office Clipboard when you want to store and reuse several words, phrases, or paragraphs.

You can use templates to help you create many types of documents. Lesson 3: Use Word Tools A template is guide that contains formatting instructions for a particular document.

Lesson 3: Use Word Tools Use templates to create many types of common documents, including… Professional business letters Memos Personal business letters

Where is cut or copied text stored in Word? Tech Check Answers include: Cut or copied text is stored on the Clipboard. Lesson 3: Use Word Tools

How do you create an envelope automatically using an address in a letter? Tech Check Answer: To create an envelope automatically using an address in a letter, use the Envelopes and Labels dialog box. Lesson 3: Use Word Tools

business letter A formal document written by people who work for a business or organization. Vocabulary Review Lesson 3: Use Word Tools

content control A specific text field in a document. Vocabulary Review Lesson 3: Use Word Tools