1. Mrs. Metcalfe Computer Applications
Memos
Mrs. Metcalfe
Computer Applications

2. What is a Memo? Usually about daily operations
Memo is short for ____________________.
A memo is a business document that is used to correspond internally within an organization
Usually about daily operations
In today’s business, employees write memos more than letters.

3. How are memos different than letters?
Reader or audience
Memo - within the _____________organization
Letter -outside the organization
Format
Memo - simple and direct
Tone and language
Memo - Less formal and more conversational voice
Letter – Very formal

4. Reasons Memos are Written
Communicate basic information like date and time of meetings, etc…
To get someone to do something
__________________readers of specific or important information
Clarify procedures
Solve a problem
Make a _____________

5. What makes up a memo? Name and logo No address or phone number
Letterhead
Name and logo
No address or phone number
Optional
Heading
Title = Memo/Memorandum
Then use the guidewords
(_____, From, Date, Subject)
Message
The body of the memo
Reason for writing the memo

6. Guidewords TO: FROM: DATE: _________________: Identifies the receiver
Identifies the writer
DATE:
Spell out the date
_________________:
Identifies the topic in a concise and specific phrases

7. Creating a Memo OR you can use a template in Microsoft Word
Change Style to No Spacing
Font should be Times New Roman, 12 point
Set a 1 inch left and right margin
Set a 2 inch top margin (or hit enter six times)
On line 7, center and bold the word “MEMORANDUM”
Hit enter 4 times(left align) , key “TO:” press tab, and key the name of the receiver
Space down 2 lines after the last name (TO: ), key FROM:, hit tab and key your name (or the name of the person that you are typing the message for)
Space down 2 lines, key DATE:, hit tab and key the date
Space down 2 lines, key SUBJECT:, hit tab and key in what the subject is. Subject must be keyed in all caps.
Space down 3 lines, and at the left margin begin keying the message in block format
Single space in paragraphs
Double space between paragraphs
Use a black or blue pen to initial the printed copy next to your name to show that you have reviewed the memo
OR you can use a template in Microsoft Word

8. REMEMBER
Key all headings in ___________(TO, FROM, DATE, SUBJECT) and follow each with a _________________(:)
____________________Line is keyed in all caps
Tab over to _____________text in headings
Double Space between heading parts

9. Traits of Memo Clear Direct Check Spelling, Grammar, and Accuracy
Always Proofread
Don’t _______________Body Paragraphs

10. Memo Assessment
Directions: Answer the following questions below in Microsoft Word. Write the question and the answer. Print your document when you are finished and turn into your period’s box.
Memo is the abbreviation for what word?
Name two differences between a memo and a formal letter.
What are the four guidewords in the heading of a memo?
Explain the spacing requirements in the body of a memo.
After printing, why must you use a pen to initial the memo by your name?