OPRC Level 3 Spill Management Roles & Responsibilities

OPRC Level 3 2 Overview Framework for response –ICS –Specific national arrangements Management structures Response management techniques

OPRC Level 3 3 Framework for Response National Contingency Plan should define: Legal framework –International / regional / bilateral obligations –National laws Organisational responsibilities Responsibility for the response: government spiller?

OPRC Level 3 4 Organisational Responsibilities Competent national authority(ies) with responsibility for preparedness & response: –at sea? –on shore? –chemicals? oil? Operational contact point –receipt/transmission of pollution reports Authority to request / render assistance

OPRC Level 3 5 Some Important Definitions in the Contingency Plan “Overall command” means the full responsibility during an oil pollution incident. “Incident Commander” means the person exercising overall command of an oil pollution incident. “National Co-ordinator” (NC) means the person appointed by Lead Agency to be the Incident Commander in a Tier Two or Tier Three oil pollution incident “On Scene Commander” (OSC) means the person named in the local oil pollution emergency plan, or the person nominated by the NC in the event of a Tier Two or Tier Three spill, to take command of response actions at the scene of the incident, both at sea and on land.

OPRC Level 3 6 The Incident Commander  Tier 1 Incident Commander = The On Scene Commander  Tier 2 Incident Commander = The National Co-ordinator  Tier 3 Incident Commander = The National Co-ordinator

OPRC Level 3 7 National Co-ordinator Duties To assess the spill To nominate an On Scene Commander (if necessary) To activate response and communications in the Emergency Response Centre (ERC) To consider requests for assistance and additional resources To convene the Emergency Response Committee To liaise with the OSC and take decisions which fall to Lead Agency to decide (eg dispersant policy)

OPRC Level 3 8 On Scene Commander Duties  To take tactical command of the response activities on scene The duties and responsibilities of the OSC are many and various. They are covered in detail in the IMO Level 2 course for OSCs and Supervisors

OPRC Level 3 9 Oil Spill Response Organisation Consists of:  Management Team  Technical Team  Procurement Team  Environment Group  Finance Group  Administration Group  Media Liaison Officer

OPRC Level 3 10 Management Team Structure ON SCENE COMMANDER (Tier 1) NATIONAL COORDINATOR LEAD AGENCY (TIER 2 & 3) ON SCENE COMMANDER (Tier 1) NATIONAL COORDINATOR LEAD AGENCY (TIER 2 & 3) MEDIA LIAISON OFFICER LEADER TECHNICAL TEAM LEADER TECHNICAL TEAM LEADER PROCUREMENT TEAM LEADER PROCUREMENT TEAM HEAD ENVIRONMENT GROUP HEAD ENVIRONMENT GROUP HEAD FINANCE GROUP HEAD FINANCE GROUP HEAD ADMINISTRATION GROUP HEAD ADMINISTRATION GROUP The Management Team operates at the policy level

OPRC Level 3 11 Interaction Between Core Management Teams And Support Groups MANAGEMENT TEAM TECHNICAL TEAM PROCUREMENT TEAM Finance Group Media Liaison Officer Environment Group Administration Group

OPRC Level 3 12 The Management Team Responsibilities  General principles of strategy  The general financial aspects  Interaction with Government Authorities  Preparing regular situation reports

OPRC Level 3 13 Technical Team The Technical Team reports to the Management Team and is responsible for dealing with the conduct of counter pollution operations, in close consultation with the On Scene Commander. Head of Marine Pollution Control Dept. Leader of Procurement Team Head of Environment Group

OPRC Level 3 14  Liaison with the Management Team and the On Scene Commander on the clean-up strategy  Monitoring the progress of operations at the end of each day  Briefing the Management Team on the conduct and progress of operations, including any resource shortfalls Technical Team Responsibilities

OPRC Level 3 15 Procurement Team Responsibilities  Ascertaining the availability and the financial costs of the additional resources  Preparing standard forms of contract for the hiring of equipment and other resources  Making the necessary arrangements for: –procuring the required equipment from the suppliers; –delivery of the equipment to the scene of the incident continued.

OPRC Level 3 16  Monitoring the levels of deployed resources at the various locations  Updating the ERC Information Boards  Re-deploying resources as they become surplus  Standing down hired equipment and resources  Arranging for inspection of the condition of hired equipment before it is returned to the owner Procurement Team Responsibilities

OPRC Level 3 17 Environment Group Responsibilities  Providing advice, as requested  Providing assessments on the environmental impact as the incident develops  Acting as the liaison with interested environmental bodies

OPRC Level 3 18 Administration Group Responsibilities  Providing communication links within the ERC: –Distribution of message traffic within the ERC –The receipt and transmission of all message traffic into and out of the ERC –Keeping a log of all message traffic  Keeping a duplicate photocopy of all incoming and outgoing faxes and filing in chronological order continued.

OPRC Level 3 19  Minute taking during the Management Team and Technical Team discussions  Logging and updating of Information Boards and Operational Maps  Providing catering to the staff of the ERC  Security, especially control of access to the ERC Administration Group Responsibilities

OPRC Level 3 20 The Planning Cycle Field reports from Supervisors to Operations Manager Assessment meeting Feedback to Supervisors: forecast, objectives, priorities... Tactical operations meeting Planning meeting A B C D E 06:00 hrs.18:0012:0009:0015:00 Field Command Strategic Reporting & feedback BDE AAA CC

OPRC Level 3 21 Communications Plan

OPRC Level 3 22 Phases of Response Incident Notification Assessment Mobilisation Operations Demobilisation and Lessons Learned

OPRC Level 3 23 Key Messages Spill response presents complex organisational problems Roles and responsibilities of different groups should be clearly defined in advance (ICS where appropriate) Importance of good communications Daily planning sessions for review