The Productivity Improvement Program CITY GOVERNMENT OF NAGA, PHILIPPINES Reinventing Local Governance in the Philippines over the past 12 years....

Productivity Improvement Program (PIP) Presentation City Government of Naga, Philippines Brief Description A program to revitalize and enhance City Hall by directly addressing the roots of the maladies that have constrained LGUs from consistently delivering quality service Has transformed LGU employees into highly-motivated public servants proud of their city and organization; and driven not by rules but by a community-owned vision and mission As an institutional mechanism, has become the mother of city government programs leading to such innovations as Kaantabay sa Kauswagan, People Empowerment and others

Productivity Improvement Program (PIP) Presentation City Government of Naga, Philippines Program Focus Tackles the problem of how to bring about adequacy, efficiency, effectiveness and equity in the delivery of public services amidst competing sectoral demands. Focus Areas: –the provision of sufficient services to meet the requirements of the population –getting the optimum outputs with minimum expenditures –the capability to produce results as desired and planned, encompassing quality and level of service –accessible and acceptable services based on the principle "the greatest good for the greatest number."

Productivity Improvement Program (PIP) Presentation City Government of Naga, Philippines Specific Objectives Set response time in the delivery of services to its barest minimum Pursue specific projects and activities aimed at inducing and sustaining peak productivity levels in all departments and offices Encourage employees to come up with viable ideas and suggestions to further improve productivity Constantly upgrade the skills and competence of employees Institutionalize a cost reduction system Set up a feedback mechanism for the public

Productivity Improvement Program (PIP) Presentation City Government of Naga, Philippines Program History/ Implementation Started in 1988 by the new administration of Mayor Jesse Robredo. Given the problems at that time, the city instituted confidence-building measures starting with its people at City Hall –Implementation of a better compensation package –Setting up of a system based on aptitude and competence –Activation of the Merit and Promotions Board (with an employee representative to eliminate patronage) –Cultivation of an “atmosphere of competition” –Adoption of a more open, deliberative and participative system of management Set

Productivity Improvement Program (PIP) Presentation City Government of Naga, Philippines Program History/ Implementation Named PIP in 1995, introducing: –Application of private sector HRM techniques –Intervention focused on improving productivity through employee empowerment (people change) and improvements in systems and procedures (systems change) –“Contract of Deliverables” or “Performance Pledges” introduced Won the Galing Pook Award Institutionalized, in 1997, through Ordinance No

Productivity Improvement Program (PIP) Presentation City Government of Naga, Philippines Quality Service Improvement/Public Service Excellence Program (QSIP/PSEP), –While PIP, originally, was productivity-focused, QSIP/PSEP are customer-oriented –Introduced the whole dimension of service quality improvement with the customer as king and city hall as a service provider rather than a bureaucracy Service vision and values Service audit Service improvement Key moments of truth Program History/ Implementation

Productivity Improvement Program (PIP) Presentation City Government of Naga, Philippines Program Results Set response time in the delivery of services to its barest minimum –Developed a functional performance metrics system through departmental Performance Pledges Pursue specific projects and activities aimed at inducing and sustaining peak productivity levels in all departments and offices –Program and organizational development initiatives led to the conceptualization and implementation of innovative programs in diverse fields of governance such as Emergency Rescue Naga, Kaantabay sa Kauswagan, Metro Naga Development Council, Socialized Program for Empowerment and Economic Development, Local Initiatives for Economic Activities and Partnerships (LEAPS), City Government Computerization Program, and Naga Early Education and Development

Productivity Improvement Program (PIP) Presentation City Government of Naga, Philippines Encourage employees to come up with viable ideas and suggestions to further improve productivity –Institutionalized annual awards for outstanding employees and organizations –Institutionalized Very Innovative Person (VIP) contest that yielded productivity improvement measures Developed a functional performance metrics system through departmental Performance Pledges Constantly upgrade the skills and competence of employees –Regularly conducted in-house trainings, seminars and workshops for the rank-and-file –Networked with other institutions that offer external avenues for training Program Results

Productivity Improvement Program (PIP) Presentation City Government of Naga, Philippines Institutionalize a cost reduction system –VIP contest yielded practical measures for cost reduction –Periodic review of government procurement program identifies areas for improvement –Cost-conscious budgeting policies on MOOE levels helped contain cost across departments (up to 25% on MOOE) Set up a feedback mechanism for the public –Suggestion boxes and regular dialogues –New development: I-Governance Program Program Results

Productivity Improvement Program (PIP) Presentation City Government of Naga, Philippines Emerging Lessons PIP is a product of human effort to improve upon the traditional ways of doing things –It is largely a people-led system. This affirms the fundamental premise that people are the LGU’s most precious resource Service improvement is not anchored on access to substantial financial resources –On the contrary, it works because one is able to overcome prevailing resource limitations

Productivity Improvement Program (PIP) Presentation City Government of Naga, Philippines An empowered workforce leads to more innovations –PIP has been instrumental to the development and innovations in government programs. It is the mother of all of Naga’s award- winning programs Emerging Lessons

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