Applicant Tracking Project …we are underway Asheville, North Carolina October 5,

Agenda Value Prop Applicant Tracking Project Overview Current activities Working with your LEA Data Integration TeacherMatch and HRMS Migration checklist 2

Value to the LEA More candidates Workflow and automated functions –Job posting –Candidate pools –Selection and on-boarding Improved reporting and analysis –Standard reports –Custom reporting No incremental expenses for out of the box functionality 3

AT Project Overview TeacherMatch award announced at Spring PANC Pilot Phase completed in July Issues discovered during pilot remediated in August and early September Statewide rollout began in Mid-September First LEAs in production in Early-November Project completion expected late Q

Currently About LEAs are being scheduled per batch (or group) We are attempting to ensure we are clearly communicating our implementation approach Comments, concerns, issues and future requirements are being captured and managed as we move forward 5

It is important that you read our AT s and… Make sure you agree with our approach Communicate any questions or concerns you have to Joel Leeper or George Phelps Try and make all scheduled meetings and to fill out your Systems Planning Guide (this is key to our collective success) 6

If you have not been contacted yet… You will be in the near future …and will start by being apprised that your LEA is ‘next-up” –Introductory note explaining the implementation cycle –Invitation to attend a systems planning webinar –Completion of the Systems Planning Guide –System Build –District Administrator Training –User Training –Go-live 7

District Admin. And User Training District Admin. Training will take place after your –System Planning guide has been submitted –System has been built and tested User Training will take place after –Users have been added (provisioned) –Occurs every Wednesday via Webex (beginning in mid to late October) 8

As we go live as a State The Applicant Tracking Advisory board will review all feedback captured during rollout and prioritize enhancements These will be incorporated into the AT solution based on Advisory Board direction Fee based TeacherMatch enhancements should only be considered after the State wide rollout is complete. Your Advisory Board can play a meaningful role in securing all enhancements 9

Data Integrations HRMS –Position data (Used to create Job Orders) –Do Not Hire lists –Non-EDDIE sites Licensure –License and Education data –NBPTS data –Revoked licenses Dismissed Teacher List EDDIE (Educational Directory & Demographical Information Exchange) TeacherMatch –Hired Applicants 10

TeacherMatch & HRMS HRMS Positions are used to create Job Orders in TeacherMatch TeacherMatch sends Hired Candidates to HRMS –Users work a list of New Hires –Enter/update employee demographics –Add/Transfer assignments 11

LEA Migration Checklist HRMS –Site data –Position Choice and Position Title Review (Web Report000139) –Review and inactivate positions as needed School Jobs –Inactivate old applications –Set closing dates on open vacancies –Inactivate vacancy announcements 12

LEA Migration Checklist (cont.) Just before Go Live…. Update LEA websites with new URL Update communications materials Reach out to past applicants (Web Report Applicant List) 13

HRMS Communications Site Check the site for the latest information on the new NC SchoolJobs powered by TeacherMatch and HRMS. 14

Thank You Joel Leeper HRMS and Applicant Tracking Project Manager George Phelps HRMS and Applicant Tracking Business Analyst