1. Hiring Process NC SchoolJobs powered by TeacherMatch
This training will cover the hiring process in NC SchoolJobs powered by TeacherMatch.
Sirena Hardy
HRMS Trainer

2. Learning Objectives System Overview Candidate application process
Custom portfolio questions
Qualification questions
Job Specific Inventory (JSI)
Candidate Grid
Accessing candidates
NCDPI icons
Sending/entering references
Candidate Profile Communication
Processing candidates
Individual candidate search
System Overview
Candidate application process
Custom portfolio questions
Qualification questions
Job Specific Inventory (JSI)
Candidate Grid
Accessing candidates
NCDPI icons
Sending/entering references
Candidate Profile Communication
Processing candidates
Individual candidate search

3. NC SchoolJobs powered by TeacherMatch
Job Categories
Licensed
Classified
Substitute
Bus Driver
Portfolio
SLC (Work flow)
QQ (legal)
JSI (essay)
Communication
Reference Checks
Portfolio
SLC (Work flow)
QQ (legal)
JSI (essay)
Communication
Reference Checks
Portfolio
SLC (Work flow)
QQ (legal)
JSI (essay)
Communication
Reference Checks
Portfolio
SLC (Work flow)
QQ (legal)
JSI (essay)
Communication
Reference Checks
NC SchoolJobs powered by TeacherMatch provides the same job categories as the old SchoolJobs.
Applicants can apply for licensed, classified, substitute and bus driver positions within the system as configured by your school district. Each job category configured specifically to address the requirements of that category.
The system provides the following:
Applicant Portfolio
SLC (status life cycle) – process for tracking applicants through the hiring process
QQ qualifying questions
JSI job specific inventory
Communications
Reference checks
Question: What is SLC (Status Life Cycle)?
Answer: A series of nodes and decision points that track applicants through the selection process.
School Districts configured their system to meet their requirements. Some school districts opted out of some of the system functionality.
Question: What is SLC (Status Life Cycle)?
Answer: A series of nodes and decision points that track applicants through the selection process.

4. Candidate application process
NOTE: Districts had the flexibility to choose the steps that candidates must follow to complete the application process. Your school district may not have implemented all steps.
Custom portfolio questions
General application questions such as demographic information, work experience, education, license areas, references
Qualification questions
Legal questions to be asked to the candidate at the point of application
Job specific inventory (JSI)
Customized questions presented to a candidate as part of the application
Application Completed
Candidate initial application completed
The candidate application process is based on the individual school districts system configuration.
Applicant steps:
Custom portfolio questions
General application questions such as demographic information, work experience, education, license areas, references
Qualification questions
Legal questions to be asked to the candidate at the point of application such as: “Have you ever been terminated from a job?”
Job specific inventory (JSI)
Customized questions presented to a candidate as part of the application such as: “Can you please provide a writing sample?”
Application Completed
Candidate initial application completed and the candidate can now be tracked through the status life cycle.

5. Points of Integration Licensure (If SSN provided) HRMS
Positions created in HRMS are the basis for Job Orders that exist in NC SchoolJobs powered by TeacherMatch
Hired candidates are imported into HRMS using the New Hire Form
Do Not Hire lists
Licensure (If SSN provided)
Certifications
Education
Revocations
National Board certifications
Dismissed Teachers
Description
Icon
Do Not Hire
Revoked License
NBPTS
Dismissed
Positions created in HRMS are imported to NC SchoolJobs powered by TeacherMatch. Positions (Vacant, Staffed Fully and Partially, Pending Vacant) in HRMS will be available to post as job orders in NC SchoolJobs powered by TeacherMatch.
Hired individuals in NC SchoolJobs powered by TeacherMatch can be imported into HRMS using the New Hire form. The new hire form will allow you to add demographics, position assignment, contract, benefits, and local forms if applicable. You will be required to complete the demographics then select the employment status and change hiring status to “hired” to complete the new hire process.
Icons
Do Not Hire - Internal LEA list of applicants and former employees designated as ineligible for hire or rehire
Revoked License List - State-wide list of individuals whose License has been revoked
NBPTS - National Board for Professional Teaching Standards
Dismissed Teachers List - State-wide list of dismissed teachers

6. Candidate Grid NC SchoolJobs powered by TeacherMatch
Candidates/Applicants can be viewed through the candidate grid.
Question: What is the candidate grid?
Answer: The central management location of candidates by position. The candidate grid provides access to the candidate profile along with other candidate and position related information.
Question: What is the candidate grid?
Answer: The central management location of candidates by position. The candidate grid provides access to the candidate profile along with other candidate and position related information.

7. Log into Applicant System
Log into the system
Sign in credentials should be provided by district admins – you should not sign up and create your own account. Sign up should be used by job candidates not LEA users who need to access the system.
Forgot Password feature – Click Forgot Password

8. Accessing Candidate Grid
Go to Job Orders District Job Orders
After logging into the system from the navigation bar Go to Job Orders then select District Job Orders

9. Accessing Candidate Grid
The system defaults the Status to Active Job Orders. Active Job Orders are the jobs that are posted on your job board. To view the candidates you click the Candidate Grid icon.

10. Viewing Candidate Grid
Click on the candidate’s name to open the Candidate Profile
Once the candidate grid appears you can view candidate information.
The Candidate Grid will show Available, Hired Candidates, Timed Out Candidates, Rejected Candidates, Incomplete JSI Candidates, and Withdrawn Candidates.
To view any section just click the dropdown arrow beside the heading.
Click on the candidate’s name to open the candidate profile
Candidate status
Job applied (number of jobs applied to your LEA and number applied to others)
Teaching Years (number of years of teaching experience)
Candidate’s status in process
Number of jobs applied to your LEA and number applied to others
Number of years of teaching experience

11. Viewing Candidate Grid
Cover Letter
e-Reference Status
RED= Not sent yet
GREY=Sent but none received
YELLOW= Partial responses received
BLUE= All received
There are system specific icons to assist with the hiring process.
Cover letter – letter icon
Resume – suitcase icon
Qualification questions results – Red thumb down (negative); Blue thumb up (previous red down but authorized by DA); Green thumb up (positive)
Reference Status – Red (not sent yet); Grey (sent but none received); Yellow (partial responses); Blue (all received)
Job Specific Inventory – Gray (no response); Blue (response)
Qualification Questions Result
RED thumbs down = negative response
BLUE thumbs up = previous red thumbs down authorized by District Admin
GREEN thumbs up = all responses correct
Job Specific Inventory responses
GRAY = no JSI response
BLUE = JSI Response
Resume

12. NCDPI Icons Revoked License NBPTS Dismissed Do Not Hire NCDPI Icons
Revoked License List - State-wide list of individuals whose License has been revoked
NBPTS - National Board for Professional Teaching Standards
Dismissed Teachers List - State-wide list of dismissed teachers
Do Not Hire - Internal LEA list of applicants and former employees designated as ineligible for hire or rehire
Do Not Hire

13. NCDPI Icons NCDPI Icons
Candidate has been dismissed.
NBPTS
National Board for Professional Teaching Standards
Candidate is on Do Not Hire list
NCDPI Icons
Revoked License List - State-wide list of individuals whose License has been revoked
NBPTS - National Board for Professional Teaching Standards
Dismissed Teachers List - State-wide list of dismissed teachers
Do Not Hire - Internal LEA list of applicants and former employees designated as ineligible for hire or rehire
Candidate has revoked license.

14. Sending e-References
NOTE: Districts had the flexibility to choose if references are sent automatically or manually.
To send References click e-Reference icon
2. Select references to be sent, click Send.
e-Reference Status
RED= Not sent yet
GREY=Sent but none received
YELLOW= Partial responses received
BLUE= All received
Click the e-Reference Icon
Select the references to be sent
Click Send

15. Entering e-References
NOTE: Districts have the flexibility to choose to enter reference responses.
1. Select ‘District Entry’
2. Complete e-Reference fields
3. View responses
District have the option to enter reference responses instead of sending.
Select the District Entry
Once the form appears complete the responses from the reference and Click Continue.
A blue icon will appear in the Status column. You can click the icon to view the reference.
You can also Print the references by clicking the Print button.

16. Candidate Profile Communications
Review all interactions between users and a candidate.
Send messages to the candidate.
A timeline is built/saved of the interactions and name of the user who interacted with the candidate or candidate profile.
Save - Selecting Save opens a new window with options to save candidates via a folder system. Each user has his or her own set of folders which can be uniquely named and used for individual purposes.
Share - Selecting Share from the candidate profile allows users to share the profile with other district users. Shared candidates will display in the recipients’ “Received” folder.
Tag – Selecting Tag opens to a set of customizable tabs that can be used to apply district-specific attributes to a candidate on the candidate grid or across the system. Tags are searchable at Users Candidates.
Communications
Review all interactions between users and a candidate.
Send messages to the candidate.
A timeline is built/saved of the interactions and name of the user who interacted with the candidate or candidate profile.
Save - Selecting Save opens a new window with options to save candidates via a folder system. Each user has his or her own set of folders which can be uniquely named and used for individual purposes.
Share - Selecting Share from the candidate profile allows users to share the profile with other district users. Shared candidates will display in the recipients’ “Received” folder.
Tag – Selecting Tag opens to a set of customizable tabs that can be used to apply district-specific attributes to a candidate on the candidate grid or across the system. Tags are searchable at Users Candidates.

17. Candidate Profile Communications: Accessing Templates
You can communicate with the candidates by clicking on Communications at the Bottom of the Candidate Profile. You can send a message to a candidate by clicking the blue envelope icon (send messages to the candidate). The first icon is to add phone call details and the last icon is to add notes on the candidate.
Once you click the blue envelope icon, the Post a message to the Candidate form will appear.
Then you can select a template which will populate the form and then you click Send.

18. Processing Candidates NC SchoolJobs powered by TeacherMatch
Now you have to move candidate through the hiring process.

19. Candidate processing
NOTE: Some districts have made configuration decisions that are seen in the Status Life Cycle. For example, some districts opted to only allow site administrators to see candidates once “Screening Complete” has been finalized.
To move a candidate through the hiring process you click the status of the candidate from the candidate grid.
Once you click the status the Status Life Cycle window for the candidate will appear.
You will be able to see where the candidate is in the hiring process.

20. Candidate Processing
To complete another node in the status life cycle for the candidate, click on the node. For example, click on Reference 1 to bring up the Reference 1 form. You can add notes indicate it is in progress or finalize this node. Once you click finalize the node’s color will change to green thus moving the candidate along in the hiring process.
Once the required nodes are completed and you have received approvals then you would click the Hired node and finalize the hire. You can check the candidate’s status in the candidate grid and it should indicate “Hired” in the status column.
Follow your school districts workflow until your selected candidate is hired.

21. Candidate Processing To hire click Hire node
The Hired Evaluation form appears.
Enter Hired Date – system defaults to today’s date
Click Add Notes – Enter notes regarding the new hire
Click Finalize

22. Candidate Processing
Once you click Finalize the Hired node will be highlighted
Click Done
The candidate status will show as Hired on the Candidate grid

23. Candidate Processing
The candidate status will show as Hired on the Candidate grid

24. Candidate Search Go to Users Candidates
You can search for candidates using this option as well as perform an Advanced Search to search for candidates who meet a specific criteria.
You can search for candidates using the Candidate Search as well as perform an Advanced Search to search for candidates who meet a specific criteria.
From the navigation bar under Users select Candidates.

25. Standard Reports Click on Reports Select Standard Reports
Click on report title (a brief description will display when you place your cursor (mouse) over the title
Report results will display on screen

26. Acronyms and Definitions
Candidate – refers to the TeacherMatch IntelliGlance applicant.
Candidate Grid – the central management of candidates by position. Candidate grid provides access to the candidate profile along with a wealth of other candidate and position-related information.
District Admin (DA) – a person granted district control for IntelliGlance. District Admins may update the district account information and create District Job Orders for the district, District Job Orders for schools, and Batch Job Orders. District Admins may add District Admins, District Analysts, School Admins, and School Analysts.
District Analyst (DT) – person granted view-only access to the district activity in IntelliGlance.
District Job Order – a type of Job Order a district can create either for the district itself, or for individual schools. A District Admin always has creation and edit control. A District Admin has editing and hiring control until the District Admin attaches a school to the Job Order. At this point the School Admin of that school controls the editing and hiring for the Job Order.
Job Order – job posting or job description that candidates can view and apply for in IntelliGlance.
School Admin (SA) - a person granted school control for IntelliGlance. School Admins may update the school account information and create School Job Orders for an individual school. School Admins may add School Admins and School Analysts to the school account.
School Analyst (ST) – a person granted view-only access to the specific school in IntelliGlance.
Status Life Cycle (SLC) – series of nodes and decision points that track applicants through the selection process(es).
Qualification Questions (QQ)—legal questions to be asked to the candidate at the point of application.
Job Specific Inventory (JSI)– customized questions presented to a candidate as part of the application   

27. HRMS Support Contact Information
HRMS Help Desk: (919) 807-HELP HRMS Communication Site: Kit Arndt, HRMS Support, (919) , Sirena Hardy, HRMS Trainer, (919) ,
HRMS Support Contact Information

28. QUESTIONS