Getting Started Telligent or SharePoint (or Hybrid)?

What is APAN? 2 Web-based, non.mil collaboration platform provided by DISA Developed to foster information and knowledge sharing between the United States Department of Defense and non-DoD entities Available to any user with an internet connection

Communities of Interest (COI) 3 1.Request a COI via web ticket New COI requestors must be US DOD or have a DOD sponsor. 2.Knowledge Management support is available. COI Owner’s Responsibilities: Control Visibility, Access and Membership The COI Owner must approve all users who request access to their COI Manage content Decide on which APAN tools to install (training available)

APAN v8.0 Tools Unstructured tools:  Blogs, Forums, Wikis  Private and group chat  mobile chat app  Commenting  Web conferencing rooms with audio and video recording features  Mentions, likes, and hashtags Structured tools:  SharePoint 2010  File sharing  Metadata and tagging  Custom lists – Event registration  GIS Mapping tools  Calendars  RSS feeds User Specific Tools:  Personal profiles  Private messaging  Private notifications  Filtered search  Mobile friendly Responsive Design  Translation services (web page, chat, and documents) Other Services & Tools:  Metrics per community and COCOM   Community Owners access only  REST / API Services

Platform Considerations - Group 5 PROS User friendly – simple Easy to find information Social media-like interface and activity feed Easy to manage group access Easy to customize Mobile friendly with Responsive Design CONS Basic media gallery for documents Basic permissions for user access

6 PROS Already used by many Robust document library controls Custom lists and forms Extensive control and customization options Customizable / granular user access permissions CONS Not intuitive for new users Complicated sites Potential user access permissions issues Harder to learn management controls Less mobile friendly than Telligent Platform Considerations - Site

7 Telligent Platform Overview

Telligent – Media Gallery 8 Media Galleries Use multiple galleries Use folders within galleries Use tags on each file plus Tag Cloud Sort Use URL from each file to share in other applications

Telligent – Create a Map with Layers 9 Create a map within your group: Add points Add lines Add shapes Add layers with your own KML files Add feeds Use Google search box to find locations

Telligent – Social Media Functionality 10 Likes, Mentions, Hashtags, and Comments bring attention to the content you want users to notice. Activity Feed shows recent group activity up front.

SharePoint 2010 Platform Overview 11

SharePoint – Custom Libraries and Lists 12

SharePoint – Calendar 13

SharePoint – Content Editor / HTML 14

15 Hybrid Platform Overview Add a SharePoint Document Library or Custom List to your Telligent Group SharePoint Document Libraries have extra document management features like check in/check out, version control, and access control per folder and per file. Lists also support SharePoint calendar and task lists Owner can control access using SharePoint Permissions, but this creates a significant management burden. Hybrid Groups can increase management time required by Owner.

APAN’s Other Features 16 Chat Chat rooms and private chat Includes translation Translation Translate web page, documents, and text blocks Connect Online conference rooms Share screens, audio, web cams Record sessions

Chat – chat.apan.orgchat.apan.org View multiple chat rooms and private chats at once

Translation – translate.apan.orgtranslate.apan.org Convert page and chat language in Telligent by clicking on the drop down at the bottom left of the screen. Translate documents at translate.apan.org

Host online meetings with team members located around the globe Record sessions Use webcams for video Screen sharing options Connect – connect.apan.orgconnect.apan.org

24 Hour Phone Hotline Support Web Ticket Knowledge Base articles Live Online Training APAN Support Center