1. Getting Started With APAN
Mariel Z Cooley
APAN Knowledge Manager
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2. Agenda APAN Background How does APAN work?
Overview of capabilities and services
Users’ APAN page (home, profile, activity, group, groups, sites, colleagues, etc.)
Groups
PFA Telligent Map
Groups Administration (back office, applications, managing members, etc.)
Groups Look and Feel (widgets and layouts)

3. APAN Background www.apan.org Web-based, non .mil
collaboration platform provided by DISA
Developed to foster information
and knowledge sharing
between the United States
Department of Defense and
non-DoD entities
PACOM
DISA – Defense Information Systems Agency
NGO – Non-Governmental Organizations
Available to any user with
an internet connection

4. UNCLASSIFIED
HOW DOES APAN WORK?
APAN incorporates a suite of social and content management tools:
Mobile Access
Blogs, Forums, Wikis
Translation
File Sharing
Multilingual Chat
and Subscriptions
Web Conference
Maps/GIS

5. Geospatial information
Overview of capabilities and services (1 of 2)
Online Collaboration
Geospatial information
Adobe Connect
connect.apan.org
map.apan.org
APAN Support Center
Group / Peer Chat
APAN working closely with COCOM stakeholders developed an APAN Chat app for Android & iOS enable APAN users to peer-to-peer chat with their APAN colleagues. As with the web chat, the Chat app is integrated with APAN Translation to enable users to chat in their preferred language. The APAN Chat apps are available for download on the Apple App Store and Google Play
chat.apan.org

6. Hybrid Site Translation
Overview of capabilities and services (2 of 2)
APAN Performance Metrics
Doc / Freeform Translation
apan.org/metrics
translate.apan.org
SharePoint Calendar
Hybrid Site Translation

7. Telligent Platform Overview

8. Users’ APAN Page 1 2 4 3
User menu: home, profile, activity, group, groups, sites, colleagues, mentions
Announcements
Additional colleagues feeds
P2P Chat

9. Group Administration: Administer Group
Group Administration allows you to modify:
Group Options: Privacy, name, URLs, delete
Applications: media gallery, wiki, blog, forum
Permissions: Owner, manager, and members

10. Group Administration: Group Options
Group Options allows you to enable:
Options: Group translation
Features: Chat, Adobe Connect, Maps, Media Gallery, SharePoint
Profile: metrics
Notification: automatic notifications of blogs and forum applications

11. Group Administration: Manage Members
Manage Members allows you to add members
Via APAN User Name or
Sort Members
Delete Members

12. Groups Look and Feel: Modifying Tabs
Modifying tabs for a new application takes two steps:
Step 1: Creating a new application under “administer group”
Step 2: Edit Page/Edit Header

13. Groups Look and Feel: Widgets & Layouts
Over 130 widgets available for owners
As easy as drag and drop in the page
Easy to configure
18 layouts available for owners
As easy as select a layout
Easy to configure

14. SAMPLES

15. Sample: Group Activity Widget Social Media Functionality
Likes, Mentions, Hashtags, and Comments bring attention to the content you want users to notice.
Activity Feed shows recent group activity up front.
Likes, Mentions, Hashtags, and comments are not just for “fun”… they bring attention to the content you want teammates to pay attention to.

16. Sample: RIMPAC Announcements Sample

17. Sample: Bulletin Board Sample

18. Sample: Media Gallery Media Galleries Use multiple galleries
Use folders within galleries
Use tags on each file plus Tag Cloud
Sort
Use URL from each file to share in other applications

19. Telligent Map with Layers
Create a map within your group:
Add points
Add lines
Add shapes
Add layers with your own KML files
Add feeds
Use Google search box to find locations

20. Hybrid Platform Overview
Add a SharePoint Document Library or Custom List to your Telligent Group
SharePoint Document Libraries have extra document management features like check in/check out, version control, and access control per folder and per file.
Lists also support SharePoint calendar and task lists
Owner can control access using SharePoint Permissions, but this creates a significant management burden. Hybrid Groups can increase management time required by Owner.

21. SharePoint – Custom Libraries and Lists

22. SharePoint – Calendar

23. SharePoint 2010 Platform Overview

24. APAN’s Other Features Chat Translation Adobe Connect
Chat rooms and private chat
Includes translation
Translation
Translate web page, documents, and text blocks
Adobe Connect
Online conference rooms
Share screens, audio, web cams
Record sessions

25. Chat – chat.apan.org
View multiple chat rooms and private chats at once
Open Chat in a separate window
Maintain ongoing group and p2p chat sessions while continue to work in your APAN community.
Monitor multiple chat conversations in one interface

26. Translation – translate.apan.org
Convert page and chat language in Telligent by clicking on the drop down at the bottom left of the screen.
Translate documents at translate.apan.org
Hybrid Translation Service

27. Connect – connect.apan.org
Host online meetings with team members located around the globe
Record sessions
Use webcams for video
Screen sharing options

28. Real World Use Case Samples

29. Operation Unified Response Ebola Response Network (Africa) - 2014
Challenges: Response efforts were dispersed and provided wide range of capabilities. Situational awareness was critical.
Solutions: Group Owners decided that geographic references were primary method of sorting information for their users. Provided map with geotag links to all content posted on front page to serve as front door.
Results: Situational Awareness made clear and convenient for wide range of decision makers to make informed decisions.

30. Operation Vanuatu Assist - 2015
Challenges: Quick response to foreign national request to provide collaborative platform and situation awareness.
Solutions: Use social media tools to share information in an open environment, and Direct linkage to UN OCHA Virtual OSOCC situation reports and updates via RSS
Results: Clean, simple layout with minimal customization = less hassle for community mangers sharing info.

31. Operation Sahayogi Haat Nepal Earthquake - 2015
Challenges: Response efforts were dispersed and provided wide range of capabilities. Situational awareness was critical.
Solutions: Group Owners decided that geographic references were primary method of sorting information for their users. Provided map with geotag links to all content posted on front page to serve as front door.
Results: Situational Awareness made clear and convenient for wide range of decision makers to make informed decisions.

32. California Wildfires California National Guard- 2015 & 2016
Challenges: The California Military Department (CMD) needed a technology solution that could assist in communication and collaboration of information in real-time with NGOs, Tribal, Local, State, and Federal agencies in times of steady-state operations or crisis situations.
Solution: CMD created and maintained its Common Operating Picture (COP) utilizing Adobe Connect on APAN.
Results: Using data-feeds in Adobe Connect, various teams working the fires were able to synchronize efforts and capabilities.

33. APAN Support Center 24 Hour Phone Hotline Support Web Ticket
Knowledge Base articles
Live Online Training