The Beginning Law mandating the system at TBI and agency reporting – 1980 (ignored) Law mandating the system at TBI and agency reporting – 1980 (ignored) One of six states without a state Uniform Crime Reporting Program One of six states without a state Uniform Crime Reporting Program

The Beginning Considered NIBRS and Summary as options Considered NIBRS and Summary as options TBI Director chose NIBRS TBI Director chose NIBRS Obtained support from executive management at TBI and the State Administering Agency (SAA) Obtained support from executive management at TBI and the State Administering Agency (SAA)

Funding o Obtained Edward Byrne Grant – 4 years Staffing Staffing Repository program Repository program Personal computers for agencies Personal computers for agencies Designed file specification for agencies with vendors Designed file specification for agencies with vendors

The Beginning Map state statute offenses to NIBRS offense codes Map state statute offenses to NIBRS offense codes Form a focus group of agencies to identify additional data needs Form a focus group of agencies to identify additional data needs Provide mechanism/software for agencies to collect data Provide mechanism/software for agencies to collect data Develop or purchase NIBRS and state compliant repository software/database structure Develop or purchase NIBRS and state compliant repository software/database structure

The Beginning Establish a reporting deadline – with milestones Establish a reporting deadline – with milestones Determine staffing needs for support, training, auditing Determine staffing needs for support, training, auditing Provide information to agency heads concerning the effort – routinely update the status Provide information to agency heads concerning the effort – routinely update the status Develop resource material – manual, error manual, tech specification, database design documentation Develop resource material – manual, error manual, tech specification, database design documentation

The Beginning Develop training for agencies Develop training for agencies Develop quality control review for data Develop quality control review for data Develop audit program for data Develop audit program for data

Initial Implementation o Conducted statewide training on collecting/reporting TIBRS o Began collecting data from a few agencies – 1996 o Began testing files with the FBI – 1997 o Achieved NIBRS certification – 1998 o Obtained State Program Status – 1999

Support o TBI Director – major driving force o Governor’s grant office Tied all federal grant awards to participation and eventually TIBRS certification compliance Tied all federal grant awards to participation and eventually TIBRS certification compliance o State mandate for system and reporting o Statewide User Group of reporting agencies

The Finish Line o Deadlines established All agencies to submit TIBRS data All agencies to submit TIBRS data All agencies to be TIBRS certified All agencies to be TIBRS certified Last agency certified in August 2000 Last agency certified in August 2000  Three years after data collection began

First Data Release o Spring 2002 Prepared media packet – mailed to all media outlets Prepared media packet – mailed to all media outlets Conducted meetings with media in all major markets Conducted meetings with media in all major markets Explained difference between TIBRS data and FBI Summary release Explained difference between TIBRS data and FBI Summary release

First Data Release o Multiple meetings with chiefs and sheriffs Addressed perceived crime rate increase Addressed perceived crime rate increase Discussed differences in data Discussed differences in data Provided publication to agencies 2-3 weeks before public release Provided publication to agencies 2-3 weeks before public release o Large news conference for first data release

Data Release Effects? o No agency administrator lost their job due to a reported increase in crime o NIBRS incidents average between 1.1 and 1.3 offenses per incident o Media had a basic understanding of difference in crime numbers between NIBRS and Summary

TIBRS Certification o Initial Three consecutive months of data submission with an error rate under 4% Three consecutive months of data submission with an error rate under 4% Certified with live data – no test data Certified with live data – no test data Data levels consistent Data levels consistent

TIBRS Certification o Maintenance Meet annual training requirement Meet annual training requirement Correct triennial audit findings Correct triennial audit findings Submit timely data at acceptable levels for data and errors Submit timely data at acceptable levels for data and errors

TIBRS in Transition o Data widely used o Additional data fields: Domestic violence fields from a mandated paper form including a Stalking offense Domestic violence fields from a mandated paper form including a Stalking offense Crime on Campus fields Crime on Campus fields

TIBRS in Transition o Tennessee’s view - state program is not static or only base NIBRS data collection o Ever evolving - changes to meet state’s needs due to many factors New state laws, law enforcement issues, state NICS program New state laws, law enforcement issues, state NICS program

TIBRS in Transition o Additions FBI changes – cargo theft, human trafficking offenses FBI changes – cargo theft, human trafficking offenses Gang information Gang information Specific Tennessee drug information – especially methamphetamine data Specific Tennessee drug information – especially methamphetamine data

TIBRS in Transition o Additional Data Home invasion Home invasion Incident address, latitude/longitude Incident address, latitude/longitude Previous domestic violence flags – victim/arrestee Previous domestic violence flags – victim/arrestee Arrestee name and DOB Arrestee name and DOB DUI cause – alcohol, drugs or both DUI cause – alcohol, drugs or both

TIBRS in Transition o Additional Data Expanded location codes – movie theater, cemetery, zoo, locker room, museum and separated hospital, pharmacy, doctor’s office into individual codes Expanded location codes – movie theater, cemetery, zoo, locker room, museum and separated hospital, pharmacy, doctor’s office into individual codes Expanded property codes – textbooks, prescription drugs, vending machines Expanded property codes – textbooks, prescription drugs, vending machines

TIBRS in Transition o Additional Data Added methamphetamine as a separate drug type Added methamphetamine as a separate drug type Officer Involved Shooting separate segment – 9 data fields Officer Involved Shooting separate segment – 9 data fields Identity Theft flag Identity Theft flag

TIBRS Today o Data submissions Electronic flat file Electronic flat file Uploaded to website Uploaded to website Entered via web-based software and TBI pulls file Entered via web-based software and TBI pulls file

TIBRS Today o Data quality standards Audit Audit Quality control checks Quality control checks System edit checks System edit checks Data review for data outliers Data review for data outliers Formal 6 and 12 month review for every agency Formal 6 and 12 month review for every agency

TIBRS Today o Publications Crime in Tennessee Crime in Tennessee Hate Crime Hate Crime Law Enforcement Officers Killed or Assaulted Law Enforcement Officers Killed or Assaulted Crime on Campus – College/University Report Crime on Campus – College/University Report

TIBRS Today o Publications Domestic Violence – based upon victim to offender relationship Domestic Violence – based upon victim to offender relationship School Crime report – elementary, middle, high school School Crime report – elementary, middle, high school

TIBRS Today o Special Reports Crimes Against the Elderly Crimes Against the Elderly Sexual Violence Offenses Sexual Violence Offenses Homicide Offenses Homicide Offenses

TIBRS Today o Monthly Data Requests Crime Trend Report – Governor’s subcommittee on crime Crime Trend Report – Governor’s subcommittee on crime Statewide Statewide Four largest counties Four largest counties

TIBRS Today o Quarterly Data Requests DUI arrest numbers – Governor’s Highway Safety office DUI arrest numbers – Governor’s Highway Safety office Governor’s crime dashboard Governor’s crime dashboard

TIBRS Today o Routine report requests Gang related offenses – specific counties/cities Gang related offenses – specific counties/cities Heroin related offenses, seizures, arrests Heroin related offenses, seizures, arrests Offenses involving firearms Offenses involving firearms Underage drinking offenses Underage drinking offenses Offenses involving firearms – specific location types Offenses involving firearms – specific location types

TIBRS Stats o Over 60 classes taught annually o 1 state conference – approximately 325 attendees o Over 1,500 contributing agency staff trained annually o 175 audits annually – onsite, mail-in or remote access

TIBRS Organizationally o Tennessee Bureau of Investigation Information Systems Division Information Systems Division CJIS Section CJIS Section  CJIS Support Center  TIBRS  NCIC  Statistical Analysis Center

TIBRS Staffing o 1 CJIS Supervisor/Trainer o 1 CJIS Support Specialist - training o 1 CJIS Support Specialist – data quality o 3 CJIS Support Specialists – auditors o 3 Statistical Analysts

TIBRS Class Types o Data Collection o Review o TnCrimeonline o TnCOP Reporting Software (free web-based data entry) o Officer Overview/Report Writing o Annual Conference

TIBRS Class Types o N-DEx Training (beginning spring 2016) o TIBRS overview classes at the Tennessee Law Enforcement Training Academy (TLETA) o TIBRS overview classes for new TBI agents

Implementation Today o More NIBRS compatible agency RMS products available o Improved technology for repositories o Several good repository products available for states

Lessons Learned o If possible, test for NIBRS compliance at FBI with minimal number of agencies o Provide a mechanism to contributing agencies to view and use their own data as quickly as possible o – public, law enforcement and administrative sites – role based access

Questions? Jackie Vandercook, CJIS Director Phone: (615)