1. FMCSA ANALYSIS DIVISIONData Quality Program August 2005 Federal Motor Carrier Safety Administration What Programs are Available to the States to Improve Data Quality?

2. FMCSA ANALYSIS DIVISION Data Quality Program Safety Data Improvement Funding Monthly Monitoring of State Data Quality Analysis and Improvement of State PARs On-site State Data Quality Reviews DataQs Training (FMCSA, State & Local Officials) Ongoing Evaluation of State-reported Motor Carrier Crash and Inspection Data UMTRI Off-site Analysis of State Crash Data FMCSA Data Quality Improvement Program FMCSA Data Quality Programs

3. FMCSA ANALYSIS DIVISION Data Quality Program A web-based system for filing data quality concerns about Federal and State data What is DataQs?

4. FMCSA ANALYSIS DIVISION Data Quality Program ► It is: A single location for data challenge entry and response A web-based interface to view the status of data challenges and supporting documentation throughout the challenge process A support tool that assists FMCSA and States in generating responses ► It is not: A change in either the State or FMCSA data correction guidelines A system that allows or requires FMCSA to intervene in the State data correction process What is DataQs?

5. FMCSA ANALYSIS DIVISION Data Quality Program ► Allows users to submit data quality challenges related to motor carrier safety data ► Routes the challenges to the appropriate organization for resolution based on the type of challenge What Does DataQs Do?

6. FMCSA ANALYSIS DIVISION Data Quality Program ► Allows all involved in a data quality challenge to view the challenge and its status at any time ► Stores all information related to the challenge in a centralized place, e.g., correspondence between the user that submitted the challenge and the organization that is assigned the challenge, documentation pertaining to the challenge, status of the challenge, etc. What Does DataQs Do?

7. FMCSA ANALYSIS DIVISION Data Quality Program ► Motor Carriers and the General Public can use DataQs to submit data quality challenges related to motor carrier safety data ► FMCSA HQ, Field, and State personnel use DataQs to enter, respond to, track and manage the challenges Who Can Use DataQs?

8. FMCSA ANALYSIS DIVISION Data Quality Program DataQs Activity

9. FMCSA ANALYSIS DIVISION Data Quality Program Total Challenges 6,913 Status as of 7/19/05 DataQs Challenge Type Breakdown

10. FMCSA ANALYSIS DIVISION Data Quality Program Status as of 7/19/05 Total Challenges 3,721 DataQs Inspection Challenge Type Breakdown

11. FMCSA ANALYSIS DIVISION Data Quality Program Status as of 7/19/05 Total Challenges 2,828 DataQs Crash Challenge Type Breakdown

12. FMCSA ANALYSIS DIVISION Data Quality Program What Makes For A Successful Challenge? ► Challenge Type Crash Data – Assigned to Wrong Carrier, Duplicate, Not Reportable Inspection Data – Assigned to Wrong Carrier ► Providing Supporting Documents Crash challenges improves from 65% to 86% Inspection challenges: 68% to 80% Carrier information: 35% to 87% ► State Differences Some States have very high rate of corrective actions taken compared to others (TN, WY, NM, FL, OH, VA)

13. FMCSA ANALYSIS DIVISION Data Quality Program What Makes For An Unsuccessful Challenge? ► Challenge Type Crash – Not Preventable Inspection – Violation Data (Citation vs. Conviction) Inspection – Duplicate Enforcement Data (Compliance Review, Safety Audits, Enforcement Actions) ► State Differences Some States have a lower rate of corrective actions taken compared to others (KS, WA, KY, CT, SC, TX, WI, OH)

14. FMCSA ANALYSIS DIVISION Data Quality Program Safety Data Improvement Funding Monthly Monitoring of State Data Quality Analysis and Improvement of State PARs On-site State Data Quality Reviews DataQs Training (FMCSA, State & Local Officials) Ongoing Evaluation of State-reported Motor Carrier Crash and Inspection Data UMTRI Off-site Analysis of State Crash Data FMCSA Data Quality Improvement Program FMCSA Data Quality Programs

15. FMCSA ANALYSIS DIVISION Data Quality Program ► A program that assists FMCSA and States to: Monitor State-reported CMV crash and inspection data quality on a monthly basis Measure progress towards the quarterly State data quality rating Analyze current and historical MCMIS and DataQs management reports Provide current status and historical trends of CMV data quality What is Monthly Monitoring of State Data Quality?

16. FMCSA ANALYSIS DIVISION Data Quality Program ► State-reported data Fatal and Non-fatal Commercial Motor Vehicle Crash data Roadside Inspection data ► Resources Motor Carrier Management Information System (MCMIS) Crash and Inspection files National Highway Traffic Safety (NHTSA) Fatality Analysis Reporting System (FARS) Crash files MCMIS online reports DataQs management reports What Data & Resources are used for Monthly Monitoring?

17. FMCSA ANALYSIS DIVISION Data Quality Program ► State Safety Data Quality (SSDQ) Analysis Compares the quality of State-reported crash and inspection data to FMCSA standards Uses the same evaluation methodology used by FMCSA to rate States’ data quality on a quarterly basis Consists of 5 measures and one overriding indicator Results in an overall rating of “Good”, “Fair”, or “Poor” What Analysis is Conducted in the Monthly Monitoring Process?

18. FMCSA ANALYSIS DIVISION Data Quality Program ► Review of MCMIS Online Reports Review 8 reports  Crash & Inspection Timeliness, Accuracy, and Duplicate analysis Identify Discrepancies ► Review DataQs Management Reports Indication of persistent problems in data collection or correction Review data challenges entered and open over certain time limits What Analysis is Conducted in the Monthly Monitoring Process?

19. FMCSA ANALYSIS DIVISION Data Quality Program ► Two types of reports are prepared Headquarters Progress Report State Progress Report ► Reports will be posted online Results available on A&I Online’s Data Quality Module (http://ai.fmcsa.dot.gov)http://ai.fmcsa.dot.gov Site will be protected with UAS password (UAS password available through FMCSA Technical Support) How are Monthly Monitoring Results Presented?

20. FMCSA ANALYSIS DIVISION Data Quality Program Results provide historic view of data quality State Crash Timeliness Historical Report How are Monthly Monitoring Results Presented?

21. FMCSA ANALYSIS DIVISION Data Quality Program Safety Data Improvement Funding Monthly Monitoring of State Data Quality Analysis and Improvement of State PARs On-site State Data Quality Reviews DataQs Training (FMCSA, State & Local Officials) Ongoing Evaluation of State-reported Motor Carrier Crash and Inspection Data UMTRI Off-site Analysis of State Crash Data FMCSA Data Quality Improvement Program FMCSA Data Quality Programs

22. FMCSA ANALYSIS DIVISION Data Quality Program What is the Program? ► Provides an analysis of the State’s data reporting to the FMCSA Motor Carrier Management Information System Crash file ► Similar evaluation method for each State ► State police accident report (PAR) file is evaluated for all reportable crashes ► Comparison of the PAR case file to the MCMIS Crash file UMTRI Analysis of State Crash Data

23. FMCSA ANALYSIS DIVISION Data Quality Program Outcomes ► Determine the nature and extent of underreporting ► Determine patterns of MCMIS Crash File under- or over- reporting ► Determine sources of under- or over-reporting List of Reports ► California, Florida, Illinois, Michigan, Missouri, New Mexico, North Carolina, Ohio UMTRI Analysis of State Crash Data

24. FMCSA ANALYSIS DIVISION Data Quality Program Safety Data Improvement Funding Monthly Monitoring of State Data Quality Analysis and Improvement of State PARs On-site State Data Quality Reviews DataQs Training (FMCSA, State & Local Officials) Ongoing Evaluation of State-reported Motor Carrier Crash and Inspection Data UMTRI Off-site Analysis of State Crash Data FMCSA Data Quality Improvement Program FMCSA Data Quality Programs

25. FMCSA ANALYSIS DIVISION Data Quality Program ► FMCSA team goes on-site to a State to: Review a State’s crash and roadside inspection collection and reporting processes Works with the States to identify areas for improving the data quality, and establishing methods for monitoring the effectiveness of the improvements. What is the FMCSA State Data Quality Review Program?

26. FMCSA ANALYSIS DIVISION Data Quality Program 1.State selection/coordination for the on-site review 2.Pre-analysis of State crash and inspection data 3.An on-site visit consisting of interviews/observations of State data collection process 4.Prepare recommendations/strategies for improving State’s data quality 5.Follow-up and monitoring effectiveness of improvements What does the FMCSA State Data Quality Review Program Involve?

27. FMCSA ANALYSIS DIVISION Data Quality Program Data Quality Review Team – FMCSA HQ, Volpe Center staff, NISR, and Data Nexus Crash data expertise Roadside inspection data expertise System/Technical expertise Collection and Process expertise Who does the FMCSA State Data Quality Review Team Consist of?

28. FMCSA ANALYSIS DIVISION Data Quality Program ► Conducted Pilot in State of NH – (June ‘05) ► In FY ’06 - plan 1 State Data Quality Review every quarter What is the status of the FMCSA State Data Quality Review Program?

29. FMCSA ANALYSIS DIVISION Data Quality Program Safety Data Improvement Funding Monthly Monitoring of State Data Quality Analysis and Improvement of State PARs On-site State Data Quality Reviews DataQs Training (FMCSA, State & Local Officials) Ongoing Evaluation of State-reported Motor Carrier Crash and Inspection Data UMTRI Off-site Analysis of State Crash Data FMCSA Data Quality Improvement Program FMCSA Data Quality Programs

30. FMCSA ANALYSIS DIVISION Data Quality Program What is the Program? ► CVARS – Commercial Vehicle Analysis Reporting System (grants and cooperative agreements) ► Provides funding via grants and cooperative agreements to State agencies to help them improve the collection and reporting of eligible large truck and bus safety data Safety Data Improvement Funding

31. FMCSA ANALYSIS DIVISION Data Quality Program Assistance ► Federal funding available up to 100% ► No State match is required ► Existing projects are also eligible for assistance ► Expert staff available to help States identify data quality challenges and design workable solutions Safety Data Improvement Funding

32. FMCSA ANALYSIS DIVISION Data Quality Program Projects Initiated by States ► Hire staff to manage data quality improvement programs ► Revise outdated crash report forms ► Hire staff to code and enter crash data ► Train law enforcement officers in collecting crash data ► Develop software to transfer data from the State repository to SAFETYNET ► Purchase equipment to support data quality activities ► Purchase software for field data collection and data transfer Safety Data Improvement Funding

33. FMCSA ANALYSIS DIVISION Data Quality Program Grants and cooperative agreements awarded in 2002 - 2005 totaled nearly $ 18,400,000 Safety Data Improvement Funding

34. FMCSA ANALYSIS DIVISION Data Quality Program Contact ► Betsy Benkowski FMCSA (202) 366-5387 Betsy.Benkowski@fmcsa.dot.gov Safety Data Improvement Funding

35. FMCSA ANALYSIS DIVISION Data Quality Program Program ► Presents data quality analysis and reports ► Located in A&I Online website (http://ai.fmcsa.dot.gov) ► Provides quarterly evaluations of State-reported data in MCMIS ► Provides an electronic means for filing concerns about Federal and State data ► Access tools for developing State strategic plans (e.g., CVSPs, State safety plan, etc.) A&I Data Quality Module

36. FMCSA ANALYSIS DIVISION Data Quality Program A&I Data Quality Module