Duxbury 11.3 Braille Translation Software Gaeir Dietrich Director High Tech Center Training Unit of the California Community Colleges

Software Specifics DBT Win 11.3 sr1 DBT Win 11.3 sr1 –Always check for latest service release – Buy one version, next upgrade free Buy one version, next upgrade free During install load the Word template During install load the Word template –Nice information in help on using it

Comfortable in Word? 90% of work done in MS Word 90% of work done in MS Word –Use Word styles Braille template makes things even easier! Braille template makes things even easier!

Word Styles? Paragraph styles Paragraph styles –Paragraph attributes –Font type & size, line spacing, indent –Affects entire paragraph Attribute Styles Attribute Styles –Applies only to selected characters –Font type, size, style

Word Styles for DBT Use Word paragraph styles Use Word paragraph styles –Normal, Body Text –Headings One, Two, Three –List, Bulleted List, Numbered List –Index levels one-nine Can also use attribute styles Can also use attribute styles –Strong (for bold) –Emphasis (for italic)

OR Use the Word Template BANA Word Template gives you styles specifically designed for braille BANA Word Template gives you styles specifically designed for braille Attaching template Attaching template –File > Options > Add-ins > Manage > Templates > GO –Click Attach button and check Automatically update document styles Click on Add-Ins tab Click on Add-Ins tab

Add-Ins Tab

Applying Styles Paragraph styles Paragraph styles –Click in text, click on style name –Use format painter –Use keyboard shortcut Attribute styles Attribute styles –Select text, click on style name

Handy Style Shortcuts Heading One Heading One –Ctrl + Alt + 1 Heading Two Heading Two –Ctrl + Alt + 2 Heading Three Heading Three –Ctrl + Alt + 3 List Bullet List Bullet –Ctrl + Shift + L Change case Change case –Shift + F3

Seeing Styles Work in Draft Mode Work in Draft Mode –View Draft Turn on “Area Pane” Turn on “Area Pane” –Button > Word Options –Advanced > Display –Set area pane over 1 inch

Area Pane

Templates BANA Word template BANA Word template –Allows you to format more easily –Allows more precise formatting –Makes advanced formatting much simpler

With Word Template Preset styles for Preset styles for –Foreign languages –Computer Braille Code (CBC) –Stairstep indents –Headings Also, styles based on braille indents Also, styles based on braille indents

When to Use the Template For complex formatting For complex formatting For foreign language For foreign language For computer code For computer code To see how the document will look in braille To see how the document will look in braille

When Not to Use Test to see if you want to use the template when you have a lot of tables Test to see if you want to use the template when you have a lot of tables Duxbury will automatically create a stair-step indent Duxbury will automatically create a stair-step indent –The template requires that you apply the styles

Taming Word Hardest part is knowing what Word is up to… Hardest part is knowing what Word is up to… Go to Button > Word Options Go to Button > Word Options –Choose Proofing –Turn off auto bullets and numbering

Autoformat As You Type

Note Autoformat as you type is automatic. Autoformat as you type is automatic. Autoformat is manual. Autoformat is manual. Go figure… Go figure…

Settings We now want We now want –“smart quotes” okay –Em dashes and en dashes okay We still do not want We still do not want –Superscripted ordinals –Special characters (e.g., ©) –Ellipses character –Curly quote apostrophe at front (unless it goes right direction) –Symbols for inch (") or foot (')

Smart Tags To completely disable “smart tags” To completely disable “smart tags” Deselect under Button > Word Options > Proofing > Smart Tags Deselect under Button > Word Options > Proofing > Smart Tags AND AND Deselect under Button > Word Options > Advanced > Cut, Copy, Paste Options Deselect under Button > Word Options > Advanced > Cut, Copy, Paste Options

Basic Smart Tags

Cut and Paste Smart Tags

Format Files Use styles Use styles Unknown styles are brought through as “none” Unknown styles are brought through as “none” –Flush left, no indent Use search and replace (Ctrl + H) to change publisher styles to standard styles Use search and replace (Ctrl + H) to change publisher styles to standard styles

File Clean Up The good news is…there hardly is any!! The good news is…there hardly is any!! Duxbury now can handle most Word formats Duxbury now can handle most Word formats The bad news is that what’s needed is a bit tricky… The bad news is that what’s needed is a bit tricky…

Opening Apostrophe 11.3 still confuses an opening apostrophe with a single quote when curly quotes are used—unless it goes the correct direction 11.3 still confuses an opening apostrophe with a single quote when curly quotes are used—unless it goes the correct direction –NO ‘tis –YES ’tis You can turn off the smart quotes entirely! You can turn off the smart quotes entirely! –But you don’t have to: turn off just while searching; search for space apostrophe –YES 'tis

Fixing Opening Apostrophes Search for single quotes, but do not auto replace Search for single quotes, but do not auto replace Change to straight quote Change to straight quote –Select the apostrophe –Retype –Immediately Ctrl + Z if smart quotes are turned on OR turn off “smart quotes” just during search and replace OR turn off “smart quotes” just during search and replace

From Scratch If you are entering open apostrophes from scratch If you are entering open apostrophes from scratch –Use Ctrl+' followed by ' –You will get a curly quote going the correct direction! –Duxbury handles these correctly!

Auto Page Numbering Text on Word page must match book Text on Word page must match book Use hard page breaks Use hard page breaks –Ctrl + Enter Adjust margins in Word (or custom page size) or font sizes as necessary Adjust margins in Word (or custom page size) or font sizes as necessary

Set Page Numbers Insert > Page Numbers Insert > Page Numbers

Not page one? If the document does not begin with Arabic number one (1) If the document does not begin with Arabic number one (1) –Choose Format

Done in Word Formatting and clean up complete Formatting and clean up complete Save document Save document Close Word Close Word –Important for running macro Open Duxbury Open Duxbury

Duxbury Settings First set-up Dux First set-up Dux Global > Embosser Setup Global > Embosser Setup Global > Word Importer Global > Word Importer

Please Note If you are using the BANA template, do not select Duxbury’s courier to CBC setting. If you are using the BANA template, do not select Duxbury’s courier to CBC setting. That will undo to template settings. That will undo to template settings.

Two Embosser Settings For individual documents not following defaults For individual documents not following defaults Document > Embosser Setup Document > Embosser Setup –Changes will be made only for that document –Make changes before translate document!

Opening File in Dux File > Open File > Open Select template Select template

Templates If using BANA template in Word, use BANA template in Dux If using BANA template in Word, use BANA template in Dux –Includes textbook page numbers If not using Word template If not using Word template –Can use standard if no page numbers needed –Use textbook template for page numbers –Can use textbook all the time

Translation Tables You can select either EBAE or UEB translation tables in Dux You can select either EBAE or UEB translation tables in Dux Document > Translation Tables > English/American OR English/Unified Document > Translation Tables > English/American OR English/Unified

Printing You can print files to regular printer You can print files to regular printer –SimBraille, not tactile Turn on “interline” to see print above the braille Turn on “interline” to see print above the braille EBAE back translation (interline) less accurate than UEB EBAE back translation (interline) less accurate than UEB

Embossing Interpoint Interpoint –Double-sided: works well if the user has plenty of space –Saves paper for long documents Single-sided (not interpoint) Single-sided (not interpoint) –Works well in the classroom or for materials the student needs to work with in a lab

In Duxbury Translate Translate –Ctrl + T Emboss Emboss –Ctrl + E You’re done! You’re done!

References BANA site BANA site – –Great resource for formatting questions Duxbury Systems Duxbury Systems – –Good information on using Duxbury –Online help files