1. Duxbury Braille Translation Software Gaeir (rhymes with “fire”) Dietrich Director High Tech Center Training Unit of the California Community Colleges

2. Software Specifics Duxbury 10.7 Duxbury 10.7 http://www.duxburysystems.com/ http://www.duxburysystems.com/ During install load the Word template During install load the Word template –Nice information in help on using it Best news: We now have undo!!!! We can do math in Word with MathType! Best news: We now have undo!!!! We can do math in Word with MathType!

3. Designed to Accept Word Use Word paragraph styles Use Word paragraph styles –Normal, Body Text –Headings One, Two, Three –List, Bulleted List, Numbered List –Index levels one-nine Can also use attribute styles Can also use attribute styles –Strong (for bold) –Emphasis (for italic)

4. With Template Preset styles for Preset styles for –Foreign languages –Computer Braille Code (CBC) –Stairstep indents –Headings Also, styles based on Braille indents Also, styles based on Braille indents

5. Transcriber Speak Standard Braille page Standard Braille page –40 cells –25 lines Formats Formats –Begin in a particular cell –Runovers (i.e., following lines) go in particular cells Might begin in cell 3 with runovers in cell 1 Might begin in cell 3 with runovers in cell 1

6. Attaching the Template With the Braille template installed With the Braille template installed –Open the Word doc –Go to the Tools menu –Select Templates and Add in –Check the update box –Browse to the BANA* template * Braille Authority of North America * Braille Authority of North America –Select Attach

7. Attaching BANA Template

8. When to Use the Template For complex formatting For complex formatting For foreign language For foreign language For computer code For computer code To see how the document will look in Braille To see how the document will look in Braille

9. When Not to Use Do not use the template when you have a lot of tables Do not use the template when you have a lot of tables Duxbury will automatically create a stair-step indent Duxbury will automatically create a stair-step indent –The template requires that you apply the stair-step styles

10. Taming Word Hardest part is knowing what Word is up to… Hardest part is knowing what Word is up to… Go to Tools menu > Autocorrect Options Go to Tools menu > Autocorrect Options

11. Autoformat As You Type

12. Note Autoformat as you type is automatic. Autoformat as you type is automatic. Autoformat is manual. Autoformat is manual. Go figure… Go figure…

13. Settings We now want We now want –“smart quotes” okay –Em dashes and en dashes okay We still do not want We still do not want –Superscripted ordinals –Special characters (e.g., ©) –Ellipses character –Curly quote apostrophe at front of a word Autoformating lists is your choice Autoformating lists is your choice

14. Smart Tags To completely disable “smart tags” To completely disable “smart tags” Deselect under Tools > Autocorrect Options > Smart Tags Deselect under Tools > Autocorrect Options > Smart Tags AND AND Deselect under Tools > Options > Edit > Cut and Paste Options Deselect under Tools > Options > Edit > Cut and Paste Options

15. Basic Smart Tags

16. Cut and Paste Smart Tags

17. Format Files Use styles Use styles Unknown styles are brought through as “none” Unknown styles are brought through as “none” –Flush left, no indent Use search and replace (Ctrl + H) to change publisher styles to standard styles Use search and replace (Ctrl + H) to change publisher styles to standard styles

18. Handy Style Shortcuts Heading One Heading One –Ctrl + Alt + 1 Heading Two Heading Two –Ctrl + Alt + 2 Heading Three Heading Three –Ctrl + Alt + 3 Change case Change case –Shift + F3

19. File Clean Up The good news is…there hardly is any!! The good news is…there hardly is any!! Duxbury 10.7 can handle most Word formats Duxbury 10.7 can handle most Word formats The bad news is that what’s needed is a bit tricky… The bad news is that what’s needed is a bit tricky…

20. Opening Apostrophe 10.7 still confuses an opening apostrophe with a single quote when curly quotes are used 10.7 still confuses an opening apostrophe with a single quote when curly quotes are used –‘tis –‘o You can turn off the smart quotes entirely! You can turn off the smart quotes entirely! –But you don’t have to: turn off just while searching; search for space apostrophe

21. Fixing Opening Apostrophes Search for single quotes, but do not auto replace Search for single quotes, but do not auto replace Change to straight quote Change to straight quote –Select the apostrophe –Retype –Immediately Ctrl + Z if smart quotes are turned on OR turn off “smart quotes” just during search and replace OR turn off “smart quotes” just during search and replace

22. From Scratch If you are entering open apostrophes from scratch If you are entering open apostrophes from scratch –Use Ctrl+' then ' –You will get a curly quote going the correct direction! –Duxbury handles these correctly!

23. Selecting Text in Word Shift click Shift click –Click mouse once where selection begins –Move to end of selection –Hold down shift key and click mouse once Select a single word Select a single word –Double click on word –Use arrow keys with shift key down

24. Selecting Continued Select a paragraph Select a paragraph –Triple click Select one line Select one line –With cursor at beginning of line Hold down shift key and tap down arrow once Hold down shift key and tap down arrow once Hold down shift key and tap end key Hold down shift key and tap end key

25. Moving Ctrl + down arrow Ctrl + down arrow –Moves you to beginning of next paragraph –Very handy for inserting “bullet” asterisks Ctrl + home Ctrl + home –Moves to top of document Ctrl + end Ctrl + end –Moves to bottom of document

26. Auto Page Numbering Text on Word page must match book Text on Word page must match book Use hard page breaks Use hard page breaks –Ctrl + Enter Adjust margins or font sizes as necessary Adjust margins or font sizes as necessary

27. Set Page Numbers Insert > Page Numbers Insert > Page Numbers

28. Not page one? If the document does not begin with Arabic number one (1) If the document does not begin with Arabic number one (1) –Choose Format

29. Done in Word Formatting and clean up complete Formatting and clean up complete Save document Save document Close Word Close Word –Important for running macro Open Duxbury Open Duxbury

30. Duxbury Settings Global > Word Importer Global > Word Importer

31. Please Note If you are using the BANA template, do not select Duxbury’s courier to CBC setting. If you are using the BANA template, do not select Duxbury’s courier to CBC setting. That will undo to template settings. That will undo to template settings.

32. Embosser Setup Global > Embosser Setup Global > Embosser Setup

33. Two Embosser Settings For individual documents not following defaults For individual documents not following defaults Document > Embosser Setup Document > Embosser Setup

34. Opening File in Dux File > Open File > Open Select template Select template

35. Templates If using BANA template in Word, use BANA template in Dux If using BANA template in Word, use BANA template in Dux –Includes textbook page numbers If not using Word template If not using Word template –Can use standard if no page numbers needed –Use textbook template for page numbers –Can use textbook all the time

36. In Duxbury Translate Translate –Ctrl + T Emboss Emboss –Ctrl + E You’re done! You’re done!

37. Binding Standard Braille paper is 11 x 11.5 in. Standard Braille paper is 11 x 11.5 in. Buy it 19-hole punched Buy it 19-hole punched Get a comb binding machine Get a comb binding machine Use Duxbury to create a title page Use Duxbury to create a title page Can use Braille paper for front/back cover Can use Braille paper for front/back cover –For larger volumes, cut light poster board paper to size –Plastic covers available from APH

38. References BANA site BANA site –www.brailleauthority.org –Great resource for formatting questions High Tech Center Training Unit (manuals) High Tech Center Training Unit (manuals) –www.htctu.net –Basic information on using Duxbury

39. Braille Sources American Printing House (APH) American Printing House (APH) –www.aph.org National Library Services (NLS) National Library Services (NLS) –Good source of Braille music Alternate Text Production Center (ATPC) Alternate Text Production Center (ATPC) –www.atpc.org –Sells Braille outside CCCs—many textbooks