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1 Introduction to Word Chapter 3 Lecture Outline.

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1 1 Introduction to Word Chapter 3 Lecture Outline

2 2 Wizard Activation: File menu New command Choose “general templates” in the new document task pane Choose the desired wizard View menu Task pane command Choose “general templates” in the new document task pane Choose the desired wizard

3 3 Panel Names: A list of names along the left side of the wizard dialog box that represents a different set of options for which the user can select preferences

4 4 Tables: Table- collection of rows and columns Cell- intersection of a row and a column End of cell mark- formatting mark that assists user when selecting and formatting cells Table move handle- displays when you point to upper left corner; used to move table to new location

5 5 Select within a table: Single cell- click to the left of the cell Entire row- click to the left of the row Entire column- click column top border

6 6 Steps to insert rows/columns: Move insertion point to location where new row/column should appear Table menu Insert- row/column

7 7 Styles and Formatting: Used to view, create, and apply styles 4 basic styles: Paragraph styles: affect formatting of an entire paragraph Character styles: affect formats of only selected characters List styles: affect alignment and fonts in a numbered/bulleted list Table styles: affect borders, shading, alignment, and fonts in a table

8 8 Bulleted/Numbered Lists: Bullet- a dot or other symbol positioned at the beginning of a paragraph Bulleted list- a list of paragraphs that each begin with a bullet symbol

9 9 Steps to apply a different bullet: Select text Format menu Bullets & numbering Choose available symbol or “customize”

10 10 Line breaks: Advances insertion point to beginning of next physical line – ignoring any paragraph formatting instructions [shift] + [enter]

11 11 Autoformat: Automatically formats as you type certain keystrokes Tools menu Autocorrect options Autoformat as you type tab

12 12 TABS: Tab stop- a location on the horizontal ruler that tells Word where to position the insertion point when you press the [tab] key Default tab stop- Every 0.5”

13 13 Setting custom tabs 2 ways: Place insertion point on the line where tabs should occur Format menu Tabs command *Type in the tab stop in inches *Choose a tab alignment *Choose a leader (if needed) *Click the “set” button Must do last 4 things in order to work!!!!!!!! Place insertion point on the line where tabs should occur Click tab button on ruler bar to reflect the desired tab Click on ruler in desired location

14 14 Tab Set Button: Left tab- looks like letter “L” Right tab- looks like ┐ Center tab- looks like “hangman pole” Decimal tab- for $$$

15 15 Steps to move a tab: Drag tab marker to new location on the ruler [alt] +hold down tab will show precise location of tab in ruler

16 16 Deleting tabs: Drag tab marker into the document screen off the ruler and let go

17 17 Collect and paste: Windows 97 clipboard- capable of holding only 1 copied or cut item at a time Office clipboard- capable of holding up to 24 items copied from any office application

18 18 Steps to activate clipboard: Edit menu Office clipboard

19 19 2 ways to activate Borders: Select text Click border button drop list on formatting toolbar Choose border setting Select text Format Borders and shading Borders tab Select a style Select a color Select a setting

20 20 Inserting Date: Insert menu Date and time command “update automatically”- if this option is checked “on” the computer will always insert the current date/time into the document when it is opened or printed.

21 21 Autotext Entry: Steps to create an autotext (not auto command) entry: Select text Insert menu Autotext command New Activate with [F3] and curser must be next to autotext entry

22 22 Autocorrect vs. autotext: Autocorrect feature will make corrections for you automatically as soon as you press the [spacebar] or punctuation mark key. Autotext feature must use the [F3] or click the autotext command to instruct the autotext correction

23 23 Non-Breaking space or non- breaking hyphen: Purpose: to prevent 2 words from being separated and wrapped to the next line with word wrap (ex: New York Times) Non-breaking space-[ctrl] + [shift] +[spacebar] Non-breaking hyphen- [ctrl] + [shift] + [hyphen]

24 24 Tables, 2 ways to insert: Insert table button on standard toolbar Select the # of rows and columns needed Table menu Insert command Table Key the # of rows and columns

25 25 Autofit columns/rows on Tables: Place insertion point within table Table menu Autofit command Choose autofit to contents Place resizing mouse on the column/row boundary to autofit Double-click

26 26 Tables: customize column width/row height: Place insertion point in column to resize Table menu Table properties command Column/row tab Place resizing mouse on the column/row boundary to change Drag to new width/height

27 27 Change table alignment: Select table Choose alignment button from formatting toolbar Select table Table menu Table properties command Table tab

28 28 Envelopes: Select the address from the letter Tools menu Letters and mailings command Envelopes and labels Envelopes tab

29 29 THE END

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