1. Chapter 2 Creating a Research Paper with References and Sources
Microsoft Word 2013
Chapter 2
Creating a Research Paper with References and Sources

2. Objectives Describe the MLA documentation style for research papers
Modify a style
Change line and paragraph spacing in a document
Use a header to number pages of a document
Apply formatting using keyboard shortcuts
Modify paragraph indentation
Insert and edit citations and their sources
Creating a Research Paper with References and Sources

3. Objectives Add a footnote to a document Insert a manual page break
Create a bibliographical list of sources
Cut, copy, and paste text
Find text and replace text
Find a synonym
Check spelling and grammar at once
Look up information
Creating a Research Paper with References and Sources

4. Project – Research Paper
Creating a Research Paper with References and Sources

5. Research Paper
A research paper is a document you can use to communicate the results of research findings.
The three parts of a research paper are: introduction, body, and conclusion
Creating a Research Paper with References and Sources

6. MLA Documentation Style
Double-space text on all pages of the paper using one-inch top, bottom, left, and right margins
Indent the first word of each paragraph one-half inch from the left margin
In the header at the right margin of each page, insert a page number and include your last name before the page number
Creating a Research Paper with References and Sources

7. Information at the top of the report
At the top left corner include the following:
Your name
Your teacher’s name
Class
Date
Creating a Research Paper with References and Sources

8. Parenthetical References
A parenthetical reference is used in text to cite references instead of noting each source at the bottom of the page or at the end of the paper
These references guide the reader to the end of the paper for complete information about the source
Creating a Research Paper with References and Sources

9. Works Cited
A works cited page is a list of sources that are referenced directly at the end of a research paper.
This page alphabetically lists sources that are referenced directly in the paper
This list goes on a separate page with the title “Works Cited” centered
All lines are double spaced
Creating a Research Paper with References and Sources

10. Works Cited
Begin the first line of each source at the left margin, indenting subsequent lines of the same source one-half inch from the left margin
List each source by the author’s last name, or if the author’s name is not available, by the title of the source
Creating a Research Paper with References and Sources

11. Styles
A style is a named group of formatting characteristics, including font and font size
The default style in Word is called the Normal style
To apply a style to a paragraph, first position the insertion point in the paragraph and then click on the style that you want applied
Creating a Research Paper with References and Sources

12. Modifying a Style
Creating a Research Paper with References and Sources

13. Line Spacing
Line spacing is the amount of vertical space between lines of text in a document
MLA documentation requires that you double-space the entire research paper
Creating a Research Paper with References and Sources

14. Changing Line Spacing
Creating a Research Paper with References and Sources

15. Headers/Footers
A header is text and/or graphics printed at the top of each page in a document
A footer is text and/or graphics that print at the bottom of every page
Creating a Research Paper with References and Sources

16. Right-Aligning a Paragraph
Click HOME on the ribbon to display the HOME tab
Click the Align Right button (HOME tab | Paragraph group) to right-align the current paragraph
The keyboard shortcut, CTRL + R is used to right align a paragraph
Creating a Research Paper with References and Sources

17. Keyboard Shortcuts
Creating a Research Paper with References and Sources

18. Displaying the Rulers Click VIEW on the ribbon to display the VIEW tab
If the rulers are not displayed, click the View Ruler check box (VIEW tab | Show group) to place a check mark in the check box and display the horizontal and vertical rulers on the screen
Creating a Research Paper with References and Sources

19. Indenting Paragraphs
The top triangle at the 0” mark on the ruler is called the first line indent marker and is used to indent the first line of a paragraph
The small square at the 0” mark is the left indent marker and this allows you to indent the entire paragraph
The bottom triangle is the hanging indent and this is used for the Works Cited page to allow the first line of each source entry to begin at the left margin, and subsequent lines in the same paragraph get indented one-half inch from the left margin
Creating a Research Paper with References and Sources

20. AutoCorrecting as You Type
Word provides an AutoCorrect feature that automatically corrects certain typing, spelling, capitalization, or grammar errors as you type a document
Creating a Research Paper with References and Sources

21. Using the AutoCorrect Options Button
If you are using a mouse, position the mouse pointer in the text automatically corrected by Word to display a small blue box below the automatically corrected word
Point to the small blue box to display the AutoCorrect Options button
Click the AutoCorrect Options button to display the AutoCorrect Options menu
When you click this button Word displays a menu that allows you to undo or change how Word handles future automatic corrections of this type
Creating a Research Paper with References and Sources

22. Using the AutoCorrect Options Button
Creating a Research Paper with References and Sources

23. Creating an AutoCorrect Entry
In addition to the predefined list of AutoCorrect spelling, capitalization, and grammar errors, you can create your own AutoCorrect entries to add to the list
Creating a Research Paper with References and Sources

24. Inserting a Citation and Creating Its Source
To enter source information for a citation you will instruct Word to add a new source.
In the Create Source dialog box you will see Bibliography Fields.
A field is a placeholder for data whose contents change.
Creating a Research Paper with References and Sources

25. Inserting a Citation and Creating Its Source
Creating a Research Paper with References and Sources

26. Inserting a Footnote Reference Mark
A footnote is a note reference mark that signals that an explanatory note exists at the bottom of the page
These notes are single-spaced, left-aligned, and a smaller font size than the text in the research paper
Creating a Research Paper with References and Sources

27. Inserting an Endnote Reference Mark
An endnote is an explanatory note that exists at the end of the document.
Creating a Research Paper with References and Sources

28. Inserting a Citation Placeholder
You can insert a citation without entering the source information.
When you add a placeholder for this information you will enter a tag name, which is an identifier that links a citation to a source
Creating a Research Paper with References and Sources

29. Inserting a Citation Placeholder
Tap or click the Insert Citation button (REFERENCES tab | Citations & Bibliography group) to display the Insert Citation menu
Tap or click ‘Add New Placeholder’ on the Insert Citation menu to display the Placeholder Name dialog box
Type the placeholder name, and then tap or click the OK button
Creating a Research Paper with References and Sources

30. Counting Words
The Word Count dialog box displays the number of words, as well as the number of lines, characters, and paragraphs in the current document
Tap or click the Word Count indicator on the status bar to display the Word Count dialog box
If necessary, place a check mark in the ‘Include textboxes, footnotes and endnotes’ check box
Creating a Research Paper with References and Sources

31. Counting Words
Creating a Research Paper with References and Sources

32. Automatic Page Breaks
As you type documents that exceed one page, Word automatically inserts page breaks, called automatic page breaks or soft page breaks, when it determines the text has filled one page according to paper size, margin settings, line spacing, and other settings
Creating a Research Paper with References and Sources

33. Page Breaking Manually
A manual page break, or hard page break, is one that you force into the document at a specific location
Position the insertion point where you wish to insert the page break and click INSERT on the ribbon to display the INSERT tab
Click the ‘Insert a Page Break’ button to insert a manual page break immediately to the left of the insertion point and position the insertion point immediately below the manual page break
The keyboard shortcut that instructs Word to insert a hard page break is CTRL + ENTER
Creating a Research Paper with References and Sources

34. Copying and Pasting
The Office Clipboard is a temporary storage area that holds up to 24 items (text or graphics) copied from any Office program
Copying is the process of placing items on the Office Clipboard, leaving the item in the document
Cutting removes the item from the document before placing it on the Office Clipboard
Pasting is the process of copying an item from the Office Clipboard into the document at the location of the insertion point
Creating a Research Paper with References and Sources

35. Finding/Replacing Text
Word’s Find and Replace feature locates each occurrence of a word or phrase and then replaces it with text you specify
If you want to search for a special character, use the Special button in the expanded Find dialog box
Creating a Research Paper with References and Sources

36. Finding/Replacing Text
Creating a Research Paper with References and Sources

37. Finding and Inserting a Synonym
The thesaurus is used to find a synonym, or a word similar in meaning to a given word
Creating a Research Paper with References and Sources

38. Checking Spelling and Grammar at Once
If Word flags a word as being spelled wrong when you run the spelling and grammar check, press the Ignore All button to ignore the current and future occurrences of a flagged word
You can also add a correctly spelled word to the custom dictionary by clicking the Add to Dictionary button in the Spelling and Grammar dialog box
Creating a Research Paper with References and Sources

39. Checking Spelling and Grammar at Once
Creating a Research Paper with References and Sources

40. Looking Up Information
If you are connected to the Internet, you can use the Research task pane to search through various forms of reference information on the web
You can copy and paste information from the Research task pane into your document
Creating a Research Paper with References and Sources

41. Looking Up Information
Creating a Research Paper with References and Sources