ASUI STUDENT ORGS Registered Student Organization (RSO) Orientation

OUTLINE Benefits Resources Requirements Funding Raffles Reservations Food & Beverage Advertising Risk Management Trademarks & Licensing

OrgSync Make sure you are registered Make sure you are registered Update your officers Update your officers Update your advisor Update your advisor Join your organization Join your organization Make sure you are accepting people that want to join your organization – join request options Make sure you are accepting people that want to join your organization – join request options

BENEFITS Professional Staff Professional Staff Room Reservations Room Reservations Room Reservations Room Reservations Funding available through Student Org Funding Board Funding available through Student Org Funding Board Funding available through Student Org Funding Board Funding available through Student Org Funding Board Mailbox Mailbox Publicity Publicity Publicity ASUI Student Org Center ASUI Student Org Center Storage Storage Student Achievement Awards Student Achievement Awards Student Achievement Awards Student Achievement Awards Senators – Living Groups Senators – Living Groups Poster Printing – 3 free posters Poster Printing – 3 free posters Poster Printing – 3 free posters Poster Printing – 3 free posters

RESOURCES Take-out sessions Take-out sessions Take-out sessions Take-out sessions Leadership Programs Leadership Programs Leadership Programs Leadership Programs Advisor Brown Bags Advisor Brown Bags Advisor Brown Bags Advisor Brown Bags Service Projects Service Projects Service Projects Service Projects Handouts Handouts Handouts Computers in ASUI. Login: asuis Password: StuOrg2013! Computers in ASUI. Login: asuis Password: StuOrg2013!

TAKE-OUT SESSIONS  Communication  Conflict Management  Delegation  Event Planning and Facilitation  Goal Setting  Leadership Transitions  Team Building  Time Management  Managing Your Budget  Marketing Your Event  New Member Orientation  Parliamentary Procedure  Running Effective Meetings

REQUIREMENTS Maintain Contact Information on OrgSync Maintain Contact Information on OrgSync Advisor – benefits eligible employee Advisor – benefits eligible employee Up-to-date Constitution Up-to-date Constitution University Non-discrimination Policy – must be updated University Non-discrimination Policy – must be updated Open to all University of Idaho students Open to all University of Idaho students

CLUB FINANCES & FUNDING Bank Account Bank Account Bank Account Bank Account EIN EIN EIN Student Org Funding Board Student Org Funding Board Student Org Funding Board Student Org Funding Board

Fundraising Concessions for Basketball & Football Concessions for Basketball & Football University Support Services University Support Services Tyson Drew, Tyson Drew, Aaron Mayhugh, Aaron Mayhugh, Applebee’s - Pancake Feed Applebee’s - Pancake Feed Could your club provide a service? Could your club provide a service?

RAFFLES The UI is not responsible for any raffles held by any student organizations. Therefore, its name shall not appear on any raffle documents.

RESERVATIONS  Idaho Commons and Student Union Idaho Commons and Student Union Idaho Commons and Student Union Commons Plaza and Green Commons Plaza and Green Table Tents Table Tents Banners Banners TLC Wall TLC Wall  Classrooms Classrooms  University Support Services University Support Services University Support Services Admin Auditorium Admin Auditorium Memorial Gym Memorial Gym Kibbie ASUI Activity Center Kibbie ASUI Activity Center  Sound Production and Lighting Sound Production and Lighting Sound Production and Lighting

FOOD & BEVERAGE Campus Dining Services – Sodexo Campus Dining Services – Sodexo Campus Dining Services Campus Dining Services If it is open to the public, you must use campus dining, student organizations can purchase food at a lower cost than anyone else. to make your request If it is open to the public, you must use campus dining, student organizations can purchase food at a lower cost than anyone else. to make your If it is private you don’t have to, ie club meeting If it is private you don’t have to, ie club meeting Bake sales are permissible IF goods are purchased from a store i.e. Safeway, Winco Krispy Kreme Bake sales are permissible IF goods are purchased from a store i.e. Safeway, Winco Krispy Kreme Campus dining will work with you to create food for a cultural event. Contact 30 days before your event. Campus dining will work with you to create food for a cultural event. Contact 30 days before your Catering requires 75% of the cost down 2 weeks before the event and final payment at the event Catering requires 75% of the cost down 2 weeks before the event and final payment at the event Alcohol at other venues on campus must be approved Alcohol at other venues on campus must be approved Alcohol at other venues on campus must be approved Alcohol at other venues on campus must be approved

ADVERTISING  Flat Screens Commons & SUB Commons & SUB Commons & SUB Commons & SUB Campus Rec Campus Rec Campus Rec Campus Rec  Banners Poster Machine Poster Machine Poster Machine Poster Machine  Student Planner  Festivals & Fairs Palousafest Palousafest Get Involved Fairs Get Involved Fairs Vandal Friday Vandal Friday ASUI Calendar ASUI Calendar ASUI Calendar ASUI Calendar News & Events Submission News & Events Submission News & Events Submission News & Events Submission ICSU Events Calendar ICSU Events Calendar ICSU Events Calendar ICSU Events Calendar Group Website - OrgSync Group Website - OrgSync Facebook Facebook Tabling Tabling Tabling Argonaut - Discounted Argonaut - Discounted Argonaut KUOI KUOI KUOI Table Tents Table Tents Table Tents Table Tents OrgSync Calendar OrgSync Calendar OrgSync Calendar OrgSync Calendar

ADVERTISING, CONT.  Chalking Must obtain permission from facilities Must obtain permission from facilities Facility and space reservations Facility and space reservations Facility and space reservations Facility and space reservations Two weeks notice Two weeks notice General Regulations with Chalking General Regulations with Chalking ○ No space larger than 10’ x 10’ may be chalked. ○ No solid images… just a message scribed on horizontal concrete. ○ Amount of locations to 6-8 spots on campus per event ○ Must be at least 25 feet away from any building entry, so that chalk dust isn’t carried into buildings. ○ No vulgar/offensive/fighting words type verbiage is allowed.

RISK MANAGEMENT RISK MANAGEMENT International Travel International Travel International Travel International Travel General Liability - 3 rd party coverage General Liability - 3 rd party coverage Risk Management Office – Risk Management Office – uidaho.edu/risk uidaho.edu/risk Risk Waivers Risk Waivers Risk Waivers Risk Waivers

TRADEMARKS & LICENSING TRADEMARKS & LICENSING The University of Idaho, (UI), logos are registered trademarks of the university. UI trademarks include, but are not limited to, the words “Idaho,” “Vandals”, “University of Idaho,” “Idaho Vandals,” the initials UI and logos such as the block “I” Vandal, the Vandal script mark, Joe Vandal, and the official UI seal. This policy applies to all UI marks. The University of Idaho, (UI), logos are registered trademarks of the university. UI trademarks include, but are not limited to, the words “Idaho,” “Vandals”, “University of Idaho,” “Idaho Vandals,” the initials UI and logos such as the block “I” Vandal, the Vandal script mark, Joe Vandal, and the official UI seal. This policy applies to all UI marks. All uses of UI trademarks on products require prior approval from the Trademark & Licensing office, (UITL), even if the proposed uses do not involve the sale of a product; i.e. promotional items for conferences or meetings, items for fundraisers, gifts, etc. Any product bearing UI trademarks must be purchased from licensed manufacturers. Using an officially licensed company to manufacture a product ensures that the company has provided the correct product liability insurances and signed UI’s code of conduct agreement. For a list of licensees please contact the UITL office. All uses of UI trademarks on products require prior approval from the Trademark & Licensing office, (UITL), even if the proposed uses do not involve the sale of a product; i.e. promotional items for conferences or meetings, items for fundraisers, gifts, etc. Any product bearing UI trademarks must be purchased from licensed manufacturers. Using an officially licensed company to manufacture a product ensures that the company has provided the correct product liability insurances and signed UI’s code of conduct agreement. For a list of licensees please contact the UITL office. Use of a University mark with an organization implies association with UI. Therefore, only Registered Student Organizations (RSO’s) are allowed to use UI trademarks in conjunction with their organization’s name. RSO’s may not assign trademark usage rights, or otherwise grant permission, to any other internal or external entity for any purpose without prior review and approval by the UITL. Use of a University mark with an organization implies association with UI. Therefore, only Registered Student Organizations (RSO’s) are allowed to use UI trademarks in conjunction with their organization’s name. RSO’s may not assign trademark usage rights, or otherwise grant permission, to any other internal or external entity for any purpose without prior review and approval by the UITL.

TRADEMARKS & LICENSINGTRADEMARKS & LICENSING, continued TRADEMARKS & LICENSING As RSO’s are not part of UI, organizations may not use “University of Idaho” at the beginning of their organization name or “…of University of Idaho” at the end of their organization name, unless funding is received directly from a university department. RSO’s may use “at University of Idaho” or “UI Chapter” at the end of the organization’s name if the organization is affiliated with a national or regional organization. “Vandal(s)” can only be used with the addition of “Club” at the end of the name. As RSO’s are not part of UI, organizations may not use “University of Idaho” at the beginning of their organization name or “…of University of Idaho” at the end of their organization name, unless funding is received directly from a university department. RSO’s may use “at University of Idaho” or “UI Chapter” at the end of the organization’s name if the organization is affiliated with a national or regional organization. “Vandal(s)” can only be used with the addition of “Club” at the end of the name. UITL is the primary contact for logo utilization. They work in conjunction with University of Idaho Communications and Marketing and the Athletic Department in overseeing the appropriate use of UI trademarks. For further details contact UITL at or UITL is the primary contact for logo utilization. They work in conjunction with University of Idaho Communications and Marketing and the Athletic Department in overseeing the appropriate use of UI trademarks. For further details contact UITL at or

WHAT’S MOST IMPORTANT? Have fun Have fun Use your resources Use your resources Communicate Communicate Ask questions…it’s why we are here. Ask questions…it’s why we are here.

Contact List  (Reserving rooms)  (Reserving tents, banners, commons/SUB display screens)  (Chalking)  (Risk management)  (Campus rec display screens)  (General questions)  (Logo utilization)

QUESTIONS?