1. EXCELLENT EVENT PLANNING
PRESIDENT’S TRAINING
EXCELLENT
EVENT
PLANNING

2. LET’S DECIDE
EVENT
Purpose
Type
Cost
Funding
Date
Venue

3. MONEY, MONEY, MONEY POSSIBLE EXPENSES Performer Decorations
A/V Equipment
Prizes
Publicity
Food & Beverages
Security
Miscellaneous

4. SHOW ME THE MONEY On Campus Account Fundraisers Sponsors
Special Funding Committee

5. Office Of Student Activities
TIMELINE
Don’t Wait til It’s
Beginning of School Year
Decide on your event
Choose committees
Assign tasks
Reserve a room through
Student Union & Event
Services
QUESTIONS ????
Contact Viki Harness
Office Of Student Activities

6. TIMELINE 45 DAYS 45 DAYS BEFORE EVENT Contact Student Union and
Event Services to set up an
appointment to meet with
an Event Coordinator to
discuss the following:
Room Setup
A/V Equipment
Food Order, Sodexho or
External Catering
45 DAYS

7. TIMELINE YOUR EVENT ALL EVENTS MUST BE REGISTERED!! 45 DAYS BEFORE
Log onto OrgSync:
Go to your org’s page
Click on Forms
Click on Event Registration Form
Fill Out and Submit

8. VIP RESOURCES FOR EVENT PLANNING
Office of Student
Activities,
019 Student Union
VIKI HARNESS
ROOMS, TABLES,
A/V EQUIPMENT
EVENT SET UP
Student Union & Event
Services,
186 Student Union
JASON BICKFORD OR
SUSAN SEE

9. EXTERNAL CATERING PERMISSION
VIP RESOURCES FOR EVENT PLANNING
FOOD
Sodexho Dining Services
MADONNA
EXTERNAL CATERING PERMISSION
Student Union &
Event Services
JANE SCHELB

10. VIP RESOURCES FOR EVENT PLANNING
REQUEST
EVENT SPACE IN
RESIDENTIAL AREA
GRILLS, TRASH CANS
min/physplant/grounds
Grounds,
ENVIRONMENTAL HEALTH & SAFETY

11. SERVICES PROVIDED BY THE OFFICE OF STUDENT ACTIVITIES
EVENT PLANNING,
ASESSMENT & REVIEW
EVENT REGISTRATION
Viki Harness
QUESTIONS ABOUT
MONEY OR TRAVEL
CONTACT:
Lenny Gonzalez

12. POLICIES AND PROCEDURES WHERE TO LOOK
STUDENT HANDBOOK
STUDENT ORGANIZATION WEBSITE

13. HERE’S THE 411 1. REGISTER EVENTS 45 DAYS OUT
2. Any off campus event sponsored by a registered student organization that uses the WSU name and alcohol is being served or alcohol is on the premises, must follow the alcohol policy listed in the handbook as well as FIPG guidelines available in the Office of Student Activities.
EVENT IS REQUIRED TO BE REGISTERED
45 DAYS OUT

14. HERE’S THE 411
3. Using an outside caterer, fill out an External Catering Form and return to Jane Schelb, Student Union and Event Services. 4. Reserve indoor or outdoor space for an event by contacting Student Union and Event Services, Reserve space in residential area by filling out this form:

15. HERE’S THE 411
5. Selling food or accepting donations, you must purchase a temporary food license from Greene County Combined Health District, or call
YOU DO NOT NEED
A FOOD LICENSE
TO HAVE A BAKE SALE

16. FOOD IT’S THE LAW
As stated, you may NOT prepare food off site and then bring it to campus to sell. BAKE SALES are the exception to this rule.
All food sold at Bake Sales must be individually wrapped and not require heat or refrigeration.
See policy in the Student Handbook,

17. FOOD IT’S THE LAW If you are SELLING FOOD or ACCEPTING DONATIONS,
you are required to apply for
a temporary food license. You
may obtain this form & other information about selling food
on the Greene County
Combined Health District’s
website:
Go to Environmental Health
section & then go to Food
Services section.
Temporary food license is $45

18. FOOD If you are GIVING AWAY FOOD you are not required
to purchase a food license. However, you are REQUIRED to follow the safe food handling procedures
that are listed in the Greene County safe food handling brochure. You may view it online by going to the GCCHD website:
Go to Environmental Health section and then go to Food Services section.

19. FOOD
You may also obtain a copy of the brochure in the Office of Student Activities, 019 Student Union.
You are required to submit an External Catering Form to Jane Schelb in Student Union and Event Services if food at your event is NOT provided by Sodexho.
This form will be ed to you or given to you during
the event review meeting
(if needed)