1. Presented by: Ramzi Thabit, November 24th, 2016
CLUBS 101
Presented by: Ramzi Thabit, November 24th, 2016

2. Briefly introduce yourself! New or Pre-existing Club
Introductions
Briefly introduce yourself!
Club Name
New or Pre-existing Club
Executive Position
Goal for the year

3. Collaborative Funding !
New funding initiative.
Clubs, Societies and the UTMSU!
Great way to network, reach a large amount of students, host bigger and better events!
Create community on campus

4. New Clubs Handbook… Coming Soon!
Current Handbook is outdated (Last edited in )
Working on revamping the current Handbook
We will be adding relevant dates and information
The Handbook is an essential document, all executives must read the constitution
Suggestions? US!

5. Elections

6. Elections

7. Elections
Must be open to all interested students registered to the club.
Advertising must be approved by the Clubs Coordinator or VP Campus Life.
Non-Biased Chief Returning Officer (CRO) must be selected and approved by the Clubs Coordinator.
Training Session will be held in the New Year!

8. Auditing

9. Communication Email clubs.coordinator@utmsu.ca - Ramzi
- Tyrell
Phone (416)
Visit the office!
Refer to page 20 of the Clubs Handbook

10. Emails Clubs Must use their UTMSU Email accounts! 24 Hour Reply Policy
the primary point of contact
“CC” Tyrell - if necessary (or for major concerns)
“Reply All” if you decided to use the “CC” option.

11. Sample

12. Club Transitions Bank Letters Emails
Pre-existing clubs that have been re-recognized require Bank Transfer Letters.
New Clubs need Bank Letters in order to open a community account s
Pre-existing clubs should receive their UTMSU information from previous execs
If you cannot access it, please contact me
New Clubs will receive new utmsu addresses once you receive official recognition.
Contact me if an account has not been created for you

13. Room and table booking
Room booking and table booking (for the student centre) is done online.
Club’s should only book for one month in advance to ensure that other clubs and member have the opportunity to book.
Access for online system is given through Linda’s office (Room 115)
4 Hour Maximum! (Please contact VP Campus Life or Clubs Coordinator)
l?Building=SC&resource_type=&BuildingR=&room_id=&Jdate=&t ypeResource=Room

14. Room and Table Booking - Rules
Clubs can only use rooms and tables that they have booked (through the online system)
Clubs must keep noise at a minimum during tabling.
If your club is serving food (warm food) ensure that you keep your food warm at all times (health and safety concerns).
Keep rooms and tables clean!
Promote, enjoy, and have fun!

15. Promotion
There is space for advertising on UTMSU wall’s around campus.
Ensure your poster is in compliance with the guidelines in the Clubs Handbook (Page 16)
Ensure all posters are stamped by UTMSU (at the InfoBooth)
Promote online if possible to reduce waste.
Utilize the advertising services such as the TV in the Student Centre, UTMSU Facebook Page.
Invite me to all of your events!

16. Clubs Photographers/ Videographers
Clubs have FREE access to UTMSU Photographer and Videographer!
VP Internal two weeks prior to your event, informing them of the specifics of your event and your request.

17. Graphic Design Request
Submit the Graphic Design Request form.
Submit 1-2 weeks prior to event.

18. Green Grants/ Green Shift
Pilot program
Clubs submit the form to the Sustainability Coordinator
Eligible to receive FREE Napkins and Cutlery for your Club Events

19. Club Awards

21. Questions???
Suggestions
Concerns
Questions
Survey!

22. THANK YOU!