1. Clubs & Organizations Training Advisors

2. Outline of Training Basic Information & Policies Planning an Event
Resources for Clubs & Orgs
Is Your Club the Best of the Best!
Being an Advisor

3. Club & Org Information & Policies
Club & Org President’s Council
Utilizing MyQueens
Policies
Updating Information
Posting Policy
Off Campus Events
Amber

4. Planning an Event MyQueens Student Life Student Activities
Campus Event Planning
Follow the Steps

5. Step 1: Request Space Tamara Osborne Facility Rentals Ad Astra
Remember, students have not officially reserved their space until they get the follow up CONFIRMING their space request!!
Using Burwell Parlors
Owen
Intramurals Board
Seasonal Sports
Fall: Flag Football, Floor Hockey, Volleyball
Spring: Basketball, Ultimate Frisbee, Soccer
Pick-ups/Tournaments
Where do I find out more?
Where do I sign-up?!
I have suggestions for sports?

6. Step 2: Event Services Request
AFTER their space is CONFIRMED…
When to Use it? ALWAYS!!!
Notifies Student Activities of the Event
Request Services like…
Reserve Tables, Chairs, Stage, Trash Cans, Etc.
Reserve Media Equipment (Small & Large)
Have your Room Unlocked
Campus Police Officer

7. Step 3 – FOOD!!!! Other Catering Services Dee Wood, Catering Director
All food must be ordered through Chartwells
Catertrax
Food orders must be approved by Amber Perrell
Other Catering Services
Tablecloths
Curtain

8. Step 4 – Confirm Event Services Requests
It’s Not Enough to Just Hit Submit/Send.
Make sure your students have received confirmations and are all set to go!

9. Step 5 – Special Event Preparations
All Special Events require 2 weeks notice
Alcohol Events
Officers
Bartenders
Bonfire – Fire Circle Usage Request Form
Fire Wood
Hose
Fire Extinguishers

10. Step 6: Decorations Check out these great resources: Oriental Trading
Shindigz
Amazon
Party City
Thrift Stores
M&N International

11. Step 7: Contracting Outside Vendors/ Performers/Services
System for Approval of Contracts
Contracts should include:
Date, Time, Location
Amount to be Paid
Service Provided
Contract Template or Informal Agreements

12. Step 8: Advertise!!!! Student Life Calendar - MyQueens Rex Text
Submit with Event Services Request OR
Facebook – Queens Get in the Know
Faculty & Staff - QNews
Bulletin Boards

13. RESOURCES Clubs & Orgs Suite Printing Craft Supplies Balloons & Helium
Tablecloths
Printing
Service Center

14. Club and Organization of the Year
Requirements for Consideration:
Must Register Club or Org by September 2, 2011
Must Submit Budget Request by October 12, 2011
Must attend 70% of President’s Council Meetings
Executive Member must attend at least 1 Leadership, Lunch & Learn
Group must host at least 1 social or educational event per semester that is open to the campus
Group must host at least 1 service project/trip

15. Being an Advisor Student Development Empowering Students
Developing Leaders
Sharing Expertise
Holding Accountable

16. How to be the best Advisor you can be!
Be visible & available
Be consistent
Uphold Queens policy & NC laws
Guide, don’t do!
It’s ok for them to fall down
Let Student Activites know if you’re having problems.

17. Tips for Success
Set up a meeting with the clubs leadership to help them establish plans
Discuss expectations between yourself and the club
Assist the group in evaluating their successes and failures.
Challenge the group to grow & develop
Keep a sense of humor! 

18. Here to Help…
Amber Perrell Director of Student Activities

19. QUESTIONS?