1. Advisor Training Student Org Leadership Development Workshops
Student Activities and Organizations

2. Organization Registration
All requirements must be completed by the end of the registration Window to stay in continuous Active status.
Student Organization Registration
Opens August 1
Your Organization must be registered to hold events, activities and qualify for funding.
Annual Requirements
• Training (President, Treasurer, Advisor)
Advisor Agreement
• Boilerlink Updates (President)
• At least 5 members
• Good Standing (Financial, Judicial, Academic)
•Updated Constitution
It is important that your organization has a complete and updated profile, because SAO sends students and businesses to BoilerLink. You want your page to “sell” your organization to these students (your potential members!) and to businesses (yay money!)

3. First things first Role of the Advisor
University Faculty or Staff member
Primary resource for the organization
Meet with officers on a regular basis
Complete Advisor Certification
Discuss organization goals, events, travel, projects annually
Assist with transition old to new officers
Co-signer on organization BOSO bank account

4. Advisors Workshop Functions of the Advisor
Use of an Activities Form -
Use services & facilities available
Know about financial procedures
For Groups recognized by BOSO, advisors will always have access to assist with banking.
No outside bank accounts are permitted
Keep SAO informed:
Up-to-date Election Report within 3 weeks after your election
National or international conference opportunities
Major problems the group is having
Awards or honors received by individuals or the group

5. Advisors Workshop Functions of the Advisor
Suggest and encourage ideas as well as Provide insight into the organization’s problems and successes.
To provide a space for students to address concerns
To report concerns of sexual assault, harassment, and students of concern to the Dean of Students office.
Be knowledgeable about activities and programs of the organization.
Teach and foster leadership techniques.
Take an active role in the transition of responsibilities between outgoing and incoming officers.
Assist in the development of procedures and plans of actions.

6. Planning Events
Make sure the necessary spaces are reserved before you submit an Activity Planning Form (APF) on BoilerLink
APFs must be submitted with at least two weeks’ notice to ensure approval. Note, certain event types (i.e. concerts) and travel (i.e. international) required earlier submission. It is best to submit EARLY!!!
We require timely responses to any questions regarding your organization’s submission
Timely responses: update settings to receive notifications when a comment is made on a submission, or otherwise check back daily to address any questions or comments.

7. Advisors Workshop Risk Management What is Risk Management?
Assessing, minimizing, and preventing accidental loss through the use of safety measures
Varying levels and types of risk with student organizations
Liability
Safety
Reputation
Financial
Emergency
We have the ability to review the event during a Campus Safety meeting

8. Advisors Workshop Risk Management
Jeanne Clery Disclosure of Campus Security Policy &
Campus Crime Statistics Act
Under federal law, campuses must compile and publish campus crime statistics
If any person reveals to you that they have been the victim of or witness to any crime of violence, you must report it.
Hazing and sexual/relationship violence ARE included
Reporting a crime does not mean that charges will be filed.

9. Incident Reporting (Maxient)
Important Information
Incident Reporting (Maxient)

10. Workshops Available for Orgs.
Activity Planning
Charities
Advisor Training
Exec. Board
Conflict Management
B-Involved
BOSO/COOL
Concerts*
New Organization*
Safe Zone
QPR
Relationship Violence Peer Education Program
*Must attend workshop before planning concert or starting an organization

11. Funding Options PSUB, PSG, College Student Councils
Student Organization Grant Allocation (SOGA)
Deadlines for SOGA Sept. 9, February 1, April 1
Provost Engagement Grants
Student Organization Co-Sponsorships
PSUB, PSG, College Student Councils
PSUB also assists with marketing and promotion
Student Fee Advisory Board Grants
For large scale projects that will affect the student body as a whole (>$15,000)
Give examples of each

12. Advisors Workshop Attendance Using PUID Swipes
Useful BoilerLink Features
Attendance Using PUID Swipes
Rented through SAO Manage rosters
Election polling
Activity Forms
Flyers

13. Thank you for coming! If you have any questions, please ask one of the workshop facilitators.
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