Allan King Fleet Challenge Ontario MEAO Spring Meeting – Apr 14, 2011 Ontario Municipal Fleet Review Program

Fleet Challenge Ontario – a not-for-profit program Fleet Challenge Inc. - delivers for fee projects Past Projects Green Comercial Vehicle Project for MTO GoGreen Plan for Ontario Public Services Ontario BioFleet – biodiesel market development Green Fleet Breakfast Series Current Projects Municipal Fleet Reviews EV300 Green Fleet Expo Police and EMS Idling Reduction Project E85 Infrastructure Development Responsibly helping Fleets reduce carbon and lower operating cost

What is a Fleet Review? Comprehensive performance analysis of a fleet Data based approach Assesses baseline financial and environmental performance Compares your fleet to municipal benchmarks Identifies priority areas for improvement Forecasts future fleet performance Provides a step by step plan for fleet efficiency improvement Fleet Review Overview

Helps fleet managers evaluate fleet management options objectively Shows how you compare to other municipalities Provides a step-by-step plan for fleet efficiency improvement Support for vehicle replacement funding Fuel consumption and emissions reduction Maintenance cost reduction and fleet availability improvement Green fleet planning Why do a Fleet Review?

Modeled after LEED Designed by and for fleet managers E3 fleet review tool to measure and benchmark performance Provides action plans on how to: – reduce operating costs – reduce smog and greenhouse gas emissions – rebalance fleet assets to meet cost and emissions target – build a Green Fleet Plan A Green Rating system to recognize performance E3 Green Fleet System

1. Green Fleet Action Plan 2. Training and Awareness 3. Idling Reduction 4. Vehicle Purchasing 5. Fuel Data Management 6. Operations and Maintenance 7. Trip and Route Planning 8. Utilization Management 9. Fuel Efficiency Improvement 10. GHG Reductions What is an E3 Green Fleet? Progress in 10 Green Fleet Strategies

City of Hamilton 5 % reduction in fuel consumption 2% reduction in GHG Silver rating in 2007 Canada’s First Green Rated Fleet

A BC Green Fleet Langley BC 15 % reduction in fuel consumption 14% reduction in GHG 5% reduction in operating cost Silver rating

Canada’s Latest E3 Green Fleet City of Guelph % reduction in fuel consumption 0.7% reduction in GHG 8.7% reduction in high fuel consumption vehicles Silver rating

3 Steps to a Fleet Review Fleet Data Fleet demographics Ownership Replacement criteria Maintenance Fuel E3 Tool Analysis KPI Cost Exceptions Benchmarks Forecasts Reporting Face to face meeting Baseline Performance Exceptions Forecasted future performance Action Plans

Provides Baseline, Exceptions & Forecasts A Fleet Review delivers: Fuel Usage and Efficiency Greenhouse Gas Emissions Fleet Utilization Age and replacement strategy Capital Budgeting Maintenance Cost Downtime & Availability Benchmarks to comparable fleets Recommended action plans

As new vehicles went into service in this fleet, ‘uptime’ increased, fuel consumption and GHG intensity both decreased – along with operating costs! Effects of Fleet Renewal

~ 8,400 vehicles *10 additional fleets are registered for 2011/12 program Municipal Fleet Reviews

Ontario Municipal Database

Peer Benchmarking Key Performance Indicator (averages) UrbanRural Fleet Age (total fleet)5.75 Utilization (kilometres, per unit)15,53226,707 Median Fuel Efficiency (total fleet) Operating cost (cost per km/unit)$2.13$1.53 Maintenance Ratio (PM: Reactive) Availability (uptime)96.6%93.9% Area covered per vehicle (km 2 )7883,090 Constituents served per vehicle8811,123 GHG Intensity (kg/km).83.88

“...helped to quantify our data and worked well as a validation tool to support our management decisions which also helped reduce some purchasing risk” “...validates our replacement strategy and has helped us develop a comprehensive strategy to forecast future trends that inform our purchasing/replacement decisions” “...highlights the high level of environmental benefits of proper fleet management” “...we were able to quantify and identify the utilization rates of vehicles throughout our fleet” “...we received great feedback from the software that gave us a great overview of the fleet in order to pinpoint inefficiencies” “...demonstrated how important fleet services are to the city and helped councillors understand the importance of our budget which eased budget cuts” Verbatim Testimonials

The Ontario Municipal Fleet Review Program is supported by the Ontario government. Supported by

Fleet Review Summary 1. Establish your baseline 2. Set realistic targets 3. Implement action plans 4. Regularly monitor progress 4 Steps to a Greener Fleet

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