1. W AITLIST AND R ESERVED S EATING F OR S TUDENTS W aitlist | T exas T ech U niversity W aitlist allows a student to add themselves to a waitlist on a class that has met its maximum enrollment R eserved S eating allows an academic department to save seats for a specific group of students W AITLIST T UTORIAL

2. W hat is W aitlist ?  B ased on a First-Come, First-Served basis  I s not a registration into the class  D oes not guarantee a seat  S tudent in the first position is notified via the Preferred Email when seat becomes available  A fter email notification, student has 24 hours to complete the registration process  W aitlist is a manual process, not automatic  R egistration Rules and Registration Holds apply to the Waitlist Process  L ast day to Waitlist is the last day to Add a class  All students still on Waitlist will be purged

3. W hat this means for S tudents ?  S tudents will not have to keep checking to see if a course becomes open  S tudents will add themselves to a Waitlist, and then will be notified when a seat becomes available  W aitlist eliminates the need to request override permits from Academic Advisors on courses that have the Waitlist Option  Courses not set with the Waitlist option will follow the normal guidelines

4. H ow it W orks ?  S tudent attempts to enroll in a Closed Class that has the Waitlist option  S tudent receives the “Closed – There are # student(s) on the Waitlist for this Class” message  S tudent then has the option to select “Waitlist” If student decides to add the class to the Waitlist, the student is NOT enrolled in the class they are on the Waitlist  I f a student currently enrolled drops the class a seat becomes available Student in the first position is notified via their Preferred Email Student then has 24 hours to enroll in class Student completes the Registration process on Raiderlink on the Adds or Drop Classes link  I f student takes no action T ime expires, the student next in line is notified via email

5. W aitlist D emonstration The last portion of the Tutorial will go over Reserved Seating | Raiderlink | FAQs T his W aitlist T utorial will D emonstrate : H ow to Add Waitlist on Raiderlink R egistration Error Messages W here to view the Waitlisted Section on the Student’s Schedule H ow a student is notified once a open seat becomes available T he completion of the Registration process

6. W aitlist D emo | A dd the CRN On the Add or Drops Classes link on Raiderlink Add CRN Student enters the CRN in the CRNs field Then click Submit Changes

7. W aitlist D emo | W aitlist O ption The Action drop-down provides two options:  Select Waitlist  To be added to Waitlist  Select None  To remove the class When the student attempts to register into a section that has Waitlist, they receive a message that the class is closed and if the Waitlist is available Closed - There are 0 student(s) on the Waitlist for this class Closed - There are 2 student(s) on the Waitlist for this class Closed - The Waitlist is Full Open – Reserved for Waitlist

8. W aitlist D emo | N ot A dd to W aitlist Student would need to follow the normal registration process and attempt to register into a different class To Not Add the Waitlisted Class Add or Drop Classes link Click on the Action drop-down arrow Select None Then click Submit Changes

9. W aitlist D emo | A dd to W aitlist To Add the Waitlisted Class *Registration Rules will prevent the student from adding the Waitlisted class. A message will display if the student does not meet the criteria for taking the class (i.e. pre-req, co-req, link, time conflict, major restriction, college restriction, etc.) **When a student adds the class as a Waitlist, this DOES NOT mean the class is registered *Maximum Credit Hours will not prevent the student from adding the Waitlisted class. It will, however, prevent the student from completing the registration if a seat becomes available. Add or Drop Classes link Click on the Action drop-down arrow Select Waitlist Then click Submit Changes

10. W aitlist D emo | R egistration A dd E rror M essages Registration Rules apply to the Waitlist process The inability to be added to a waitlist may be due to one or more registration restrictions This list does not include all restrictions Registration ErrorWhat it means… Pre-Requisite & Test ScoreStudent is required to complete a course(s) and/or test score prior to enrolling in the class Co-RequisiteStudent must take one or more classes together during the same term LinksStudent must take a class that is tied together with a link code (i.e. lecture and discussion) MajorSection is limited to only students in a specific major Student LevelSection is limited to only students in a specific level (UG, GR, LAW, etc) Time ConflictStudent is attempting to register into a section that is at the same time as a section they are already registered in

11. W aitlist D emo | M aximum Hours Exceeded A student can Waitlist but is not allowed to complete the registration if they are at the Maximum Credit Hours Unlike the Waitlist Registration Rule restrictions, the student is given the opportunity to add a class to the Waitlist even if it goes over their maximum credit hours allowed. It does not, however, allow the student to enroll in the course once a seat becomes available. The student will need to continue normal processes of either dropping a course currently on their schedule, or contact their Academic Dean’s office for permission to exceed the maximum credit hours allowed

12. W aitlist D emo | S tudent’s C urrent S chedule The Student’s Current Schedule will display the date the Waitlisted class was added Waitlist on Jan 26, 2011 means they are on the Waitlist and will be notified if a seat becomes available Student is NOT enrolled in Class The student’s only option at this point is to drop the Waitlisted course, they can not register into the course until a seat becomes available

13. W aitlist D emo | E mail N otification If a currently enrolled student drops the class, a seat will become open and the student in the first position on the Waitlist will immediately receive an email The student has exactly 24 hours to follow-up and register into the class (CRN) listed on the email If the student takes no action within the 24 hours, they will be removed from the Waitlist and the next student in line will receive an email

14. W aitlist D emo | R egistration A dd P rocess Once the student is notified via the Preferred Email that a seat is available, they have the option to register into the section 1 Go to the Add or Drops Classes link Click on the Action drop-down arrow 2 Select Registered on Web Then click Submit Changes 3 Status changes from “Waitlist on…” to “Registered on…”

15. W aitlist D emo | R egistration D rop P rocess The student has two options if they decide not to register in to the class Option 1 Do Nothing Let the system automatically drop the class after 24 hours Option 2 Drop the Class Go to the Add or Drop Classes link Click on the Action drop-down arrow Select Drop-Delete on Web Then click Submit Changes

16. Waitlist Links R aiderlink  A dd or Drop Classes  R egistration History  S tudent Detail Schedule  C oncise Student Schedule  C lass Schedule  S chedule Search Tool  L ook Up Classes

17. R aiderlink | Add or Drops Classes Add or Drop Classes link is used to process the registration and will display the courses registered and the courses on the Waitlist The Waitlisted courses are not calculated into the Total Credit and Billing hours Waitlist on Feb 23 2011 – is the date the student waitlisted into the course STUDENT IS NOT ENROLLED IN COURSE The only option the student has on the Waitlisted course is to select Drop-Delete on Web to drop the Waitlisted course Once student is notified of an open seat, the Registered on Web option is available to register into the course

18. R aiderlink | Registration History Link Registration History link will display the courses the student is registered in as well as the Waitlisted Courses FieldWhat it means… Credits 0.000 the waitlist does not get calculated into the credit hours since the student is not enrolled in the course Waitlist Jan 26 2011 The date the student was added to the Waitlist

19. R aiderlink | Student Detail Schedule Student Detail Schedule link will display the total credit hours, the classes the student is enrolled in, classes that are Waitlisted, and the student’s Waitlist Position FieldWhat it means… StatusWaitlist on Feb 7 2011 The date the student was added to the Waitlist, the student IS NOT enrolled in the course Registered on Web on Nov 12 2010 the date the course was registered Waitlist Position Waitlist Position 0 the student was notified of an open seat, and has 24 hours to complete registration process Waitlist Position 1 the student is first in line for an open seat Waitlist Position 2 the student is second in line for an open seat Notification Expires Feb 26, 2011 11:48 am the student has until this date and time to complete the registration process, if they miss the deadline, student in next in line will be notified of an open seat

20. R aiderlink | Concise Student Schedule Concise Student Schedule link is the student’s registration schedule, it displays the registered courses and the waitlisted courses Waitlist courses are noted as 0.000 credit hours. Important Be careful to not confuse Waitlisted and non-credit courses Discussions and non-credit labs that are registered will also have 0.000 listed as well

21. R aiderlink | Class Schedule Link Class Schedule link will display the number of students on the Waitlist under the Detail Class Information link Click on the course title hyperlink to get to the Waitlist information on the Detail Class Information link  5 students allowed on Waitlist  3 student on Waitlist  There are 2 spots still available on the Waitlist

22. R aiderlink | Schedule Search Tool Link Schedule Search Tool link is used to look up classes that are open, closed, and displays Waitlist enrollment numbers FieldWhat it means… Wait CapacityThe maximum number allowed on Waitlist Wait CountThe number actually on the Waitlist Wait AvailThe remaining number allowed to be on the Waitlist Schedule Search Tool is an excellent resource to look up and review course information

23. R aiderlink | Look Up Classes Link Look Up Classes link is used by the student to look up classes that are open, closed, and displays Waitlist enrollment numbers Field What is means… Select C – means class is closed - means the class is open, the student can select course & add to worksheet Cap The maximum number of students allowed in class is 25 Act There are 25 students actually enrolled in the course Rem The course is full, student would need to add themselves to the Waitlist WL Cap 5 students are allowed on the Waitlist WL Act There are 3 students actually on the Waitlist WL Rem The waitlist will allow 2 more student on the waitlist

24. S ummary In Summary, the basic Waitlist process includes: 1Student attempts to register for a closed class that has the Waitlist option 2If the student meets the course requirements, the system gives the student the Waitlist message and the option to add the class to the Waitlist  Student IS NOT enrolled in course 3If a seat becomes open, the student who is first in line receives an email notification and has 24 hours to enroll 4Notification Status displays the 24 hour timeline 5Student registers the Waitlisted class  Status changes to Registered Student does not register the Waitlist class  Student is Dropped from the Waitlist after 24 hours  Next student in line is notified and the process starts over If no seats become available after the last day to add a class, the Waitlisted course will be dropped

25. S ample of R egistration R ule M essages Registration Rule MessageWhat it means… Maximum hours exceeded The student is attempting to exceed the maximum number of credit hours allowed to take in the term Time Conflict with CRN ##### The student is attempting to register into a course that conflicts in time with a course the student is already enrolled in Prerequisite and Test Score Error The student must have completed a class and/or test score prior to enrolling in the class Linked course required (no credit lab) The student must enroll in a corresponding lab that goes along with the section. For example: AAEC 3301 001 & AAEC 3301 501 Linked course required (lecture) The student must enroll in a corresponding lecture that goes along with the section. List does not include all Registration Error Messages Refer to the Registrar Web Site for additional messagesRegistrar Web Site

26. S ample of W aitlist M essages Waitlist MessageWhat it means… Registered on Web on April 10, 2011 This means the student was registered into the course on April 10, 2011 Waitlist on May 10, 2011 The means the student was added to the Waitlist on May 10, 2011 Closed – there are 0 student(s) on the waitlist for this class Student is attempting to register into a Waitlisted course that has 0 students on the Waitlist, this means they would be the 1 st person in line for an open seat Closed – there are 3 student(s) on the waitlist for this class Student is attempting to register into a Waitlisted course that has 3 students on the Waitlist, this means they would be 4 th in line for an open seat Closed – Waitlist Full Student is attempting to register into a course that is set up with Waitlist but the Waitlist maximum enrollment has reached its limit Open – Reserved for Waitlist Student is attempting to register into a course that is setup up with Waitlist that has an “open” seat waiting for a student on the Waitlist to register into the course. This message will allow a student to add themselves to the Waitlist even if the Waitlist is full. Waitlist Notification Expires May 20, 2011 10:50 am The student has until May 20, 2011 at 10:50 am to complete the registration process on the Waitlisted course, if the student misses the deadline, the student’s status will change from Pending to Expired and the next student in line will receive the email notification of an open seat

27. R eserved S eating

28.  R eserved S eating is a feature which allows academic departments to save seats for a specific group of students.  Students who meet the reserved seating rule will be allowed to register into an open seat for the course without a registration permit.  Once the Reserved Maximum has reached its limit, no other student within that criteria can enroll in the course unless the Overflow Indicator box is checked.  Reserved Seating can be used alone, or with the Waitlist process W hat is R eserved S eating ?

29. S ample of R eserved S eating M essages Waitlist MessageWhat it means… Reserved Closed The section is full. The section is set up with reserved seating and the section (Reserved or Open) has reached it’s maximum enrollment limit Reserved Closed - There are # student(s) on the Waitlist for this class This section is set up with both Reserved Seating and the Waitlist option. The "0, 1, 2, 3" number would display how many students are currently on the Waitlist for the class. Reserved Closed - Waitlist Full The Reserved Seating and the Waitlist maximum are full. Reserved Open - Waitlist Filled The section has Reserved Seats still available, but the number allowed on the Waitlist is full. Reserve Open - # On Waitlist The section has Reserved Seats still available and has some spots available on the Waitlist. The "#" will display how many students are currently on the Waitlist. Refer to the Registrar Web Site for additional registration messagesRegistrar Web Site

30. FAQs Once on Waitlist, does that mean I’m enrolled? No! If you add yourself to a Waitlist you are NOT enrolled in the course, you are ONLY on the Waitlist. Does Waitlist guarantee me a seat? No. Waitlisting does not guarantee a seat in the class. You should check your positions regularly on the waitlist. If you are not moving up on the waitlist, you should find an alternate course to schedule. What is the Time Limit after the email notification? Once you receive the email notifying you of an available seat, you have exactly 24 hours to complete the registration, after the deadline, you will be dropped off the Waitlist and the next student in line will have 24 hours.

31. FAQs Does Maximum Credit hours restrict me from Waitlisting? The Maximum credit hours will NOT restrict you from adding yourself to the Waitlist. It will, however, restrict you from actually registering into the course if a seat becomes available. You will receive a message of “Maximum hours exceeded” if you attempt to register into the Waitlisted course. Does Registration Restrictions restrict me from Waitlisting? Yes. The following registration rules continue to work with Waitlisting.  Pre-requisites, co-requisites, links, time conflicts, and maximum credits  Major, degree, student level, class level, and campus  Special approvals from the instructor, departments, and honors Can Advisors add a student to the Waitlist Yes. Advisors who assist students in the registration process on Raiderlink will also be able to add a student on the Waitlist with the same Waitlist processes as the student follows.

32. FAQs Can I see my Waitlist Position in line? Yes. Refer to the Student Schedule link on Raiderlink to see your Waitlist position in line. If I miss the 24 hour deadline, can I still register into the course? No. You will have exactly 24 hours to register into the course, after the deadline you will need to add yourself back onto the Waitlist. Can I get on more than one Waitlist? Yes. Multiple Waitlisted courses can be added to your records. Which of my emails is the Waitlist notification sent to? The Waitlist notification is sent to the student’s Preferred email address. It is the student’s responsibility to make sure the Preferred email address is correct in order to receive the Waitlist notification.

33. FAQs Can I add two Waitlisted courses that are at the same time? No. The Waitlist process will not allow two courses that are offered at the same time be added on your records. What should I do if I decide not to keep the Waitlist on my records? It is good practice to remove the Waitlisted course from your records, which will allow a student in line a better chance of registering into the course. Does the weekend waive the 24 hour deadline? No. Once you receive the email, even on weekends, you will have exactly 24 hours once the email has been sent.

34. FAQs When is the last day I can add a Waitlist course? The last day you can add a Waitlisted course to your schedule is the last day to add a class. Refer to the university calendar for these dates. After that date, all waitlisted courses will be purged from all records. What happens with Non-Payment of tuition? If a student does not make a tuition payment by the scheduled due date, all classes including any class on the waitlist will be cancelled. Are all Departments using Waitlisting? Each academic department will evaluate whether they want to utilize Waitlisting on all, some, or none of their courses. Is there an audit of Waitlist? SFASTCA will display the waitlist and registration activity that occurred. Refer to the Registrar Web Site for additional FAQsRegistrar Web Site

35. C lick to return to the beginning of tutorial N eed to review T utorial again? Click to return to Waitlist Demonstration Click to return to Reserved Seating Click to return to Waitlist Links on Raiderlink Click to return to FAQs Click to go to the Registrar’s web site 3.22.11