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Academic Records and Registration Office The Hong Kong University of Science & Technology Enquiry: 2623-1112, 2623-1113,

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Presentation on theme: "Academic Records and Registration Office The Hong Kong University of Science & Technology Enquiry: 2623-1112, 2623-1113,"— Presentation transcript:

1 Academic Records and Registration Office The Hong Kong University of Science & Technology Enquiry: , , Last Update: March 2012

2 Pre- enrollment Before Enrollment Validation Class Enrollment Add/Drop Period Press Esc to exit slide show ARRO pre-enrolls students to courses which are required according to the recommended pattern of study recommended pattern of study FAQ FAQ Before Enrollment: Students are advised to look up useful information for their course planning and seek academic adviceuseful information 18 April 2012 onwards: Students should perform class validation, and (if necessary) request for approval Validation: FAQ & Demo Request Approval: FAQ & Demo Validation: FAQ & Demo Request Approval: FAQ & Demo 24 April – 6 May 2012: UG Students will be assigned an appointment start time to submit class enrollment requests (add/drop/swap) to confirm enrollment for one course FAQ & Demo Sample Scenarios FAQ & Demo Sample Scenarios 7 May 2012 onwards: The maximum number of courses enrollment will be released to three courses; PG students can start submitting class enrollment requests at 6pm Students should observe the add/drop deadline of individual course

3 How to check my pre-enrolled classes? Through myPortal (http://my.ust.hk), access Student Center.http://my.ust.hk In Summer, most of the students do not have pre-enrolled classes. Will I be pre-enrolled into all my required courses? Yes, but with the following exceptions: Students have failed / not taken the pre-requisite of the required course(s) ‚Students have already taken the course in previous terms ƒThere is an option for the required courses (e.g. Required Course for BICH Year 2 Spring: LIFS 3040 or LIFS 3060) What if I need to repeat a required courses, or have not taken some required courses in previous term(s)? Students need to enroll the courses by themselves during the class enrollment period. HOME

4 Academic Regulations Curriculum (Graduation Requirement) For UG students (admitted in ) For UG students (admitted in 2010 and before) For PG students Recommended Pattern of Study Course Catalog Common Core Courses / General Education Elective Class Quota and Schedule Time Table Assistant (ITSC Login Required) Time Table Assistant HOME

5 Do I need to put the pre-enrolled classes into the shopping cart for validation? No, the pre-enrolled classes are confirmed enrollments. How to select classes and put them into the shopping cart? Please see the demo here. Please see the demo here How to perform validation and what should I do after that? Please see the demo here. Please see the demo here How to check the assigned credit load of my current term? While students can view the assigned credit load in the SIS (demo here), the following enrollment limit to the number of courses applies in Summer Term, regardless of the credit unit of the courses(s):demo here UG students: Max 1 course from 24 Apr to 6 May; and Max 3 courses from 7 May onwards PG students: Max 3 courses Go to Request for Approval FAQ HOME

6 Approvals should be sought when: Students do not meet the course pre-/co-requisites (requisite override approval). Students wish to enroll in courses which instructor consent required is specified. UG students wish to enroll in PG courses (or vice versa) (cross career approval). Approvals should NOT be sought if: Students are already on waitlist of the course. Students have taken, or are concurrently taking a course listed under Course Exclusion. When / How to request for approval? Approval requests can be submitted from the start of the validation period until the add/drop deadline of a course. Please see the demo here. After getting the approval, students are advised to perform validation again to ensure the status shows OK to Add. Please see the demo here During the class enrollment period, students should go to the SIS to confirm their enrollment. Approval does not guarantee available seats. Go to Validation FAQ HOME

7 In Plan – Shopping Cart ‚Select Term (if applicable) ƒClick Search „Enter basic or additional search criteria and then click Search Next

8 Back to Validation FAQ …Click on the section to see the class details, or click View All Sections to see other sections †Finally, click Select Class to put the class into the shopping cart ‡Go to Plan – Shopping Cart to see if the class has been added to the shopping cart successfully. Previous

9 In Plan – Shopping Cart ‚Select (tick) the courses you wish to validate ƒClick Validate Next

10 Back to Validation FAQ Previous Cross career approval required for UG students to take PG courses, vice versa. Student would have exceeded the credit load if this course is enrolled. Credit overload approval is required. Student can add this course during the class enrollment period. Instructor consent approval is required. What should I do after validation? If necessary, students should seek the appropriate type of approval. Go to Request for Approval FAQ and Demo After getting the approval, students should perform the validation again until the OK to Add message is shown. There is a time conflict with another course enrolled or in the shopping cart. Students should select another class. Student does not meet the enrollment requisite, which may include pre-/co- requisites or other conditions (e.g. only for a particular Major). Requisite override approval can be sought for these cases. (This error message can also be triggered by course exclusion and it cannot be overridden or the course will be de-registered for the student.)

11 Back to Validation FAQ Click Enrollment Dates - Details ‚See your enrollment start time under Appointment Begins of the Enrollment Appointments table ƒSee your maximum credit load under Term Enrollment Limits

12 In Plan – Shopping Cart ‚Click Request for Approval ƒClick Add Course Approval Request Next

13 Back to Request for Approval FAQ „Fill the required information and click submit Previous

14 Click Here to see the demo for different enrollment scenarios When is my enrollment start time? UG class enrollment exercise will begin on 24 April 2012 according to the following schedule: UG: Yr 3 & 4 (9:30am); Yr 2 (11:30am); Yr 1 (1:30pm); Prep Year (3:30pm) PG class enrollment exercise will begin on 7 May 2012 (6:00pm). To check your own start time, please see the demo here.please see the demo here How long is my enrollment timeslot? Starting from the assigned enrollment start time, students may enroll / drop / swap a course until its add/drop deadline. What will happen to my outstanding waitlist requests after the add/drop deadline? Outstanding waitlist requests will be cancelled after the add/drop deadline. Students are recommended to cancel a waitlist request if they no longer wish to enroll for the waiting class. Will a dropped course be shown in my academic records? Course(s) dropped during the add/drop period will only be recorded in the SIS but not be printed on students transcripts. HOME

15 Add a class Swap Swap to another class (different course) Swap class section within the same course Smart Tips to handle courses with different sections Waitlist Check waitlist position Drop a class / Cancel Waitlist Requests HOME Back to Class Enrollment FAQ

16 In Plan – Shopping Cart ‚Select (tick) the courses you wish to enroll and click the enroll button ƒFollow the on-screen instructions „See your enrolled classes in My Class Schedule …If the class is full (or with reserved capacity), students will be put in waitlist automatically Back to Class Enrollment Scenarios

17 Put the intended swap-in class in the shopping cart ‚In Enroll - Swap ƒSelect the class to be swapped-out in Swap This Class „Select the class to be swapped-in from the shopping cart …Click select and follow the on-screen instructions Back to Class Enrollment Scenarios

18 Find the 4 digit class number for the intended swap- in class ‚In Enroll - Swap ƒSelect the class to be swapped in Swap This Class „Enter the class number found in step 1 and click enter to proceed Back to Class Enrollment Scenarios

19 L1Status: Add Class Full Waitlist L2Status: Add Class Full Waitlist L3Status: Add Class Full Waitlist When vacancies arise in L1 L1Status: Enrolled L2Status: Waitlist Request Cancelled L3Status: Waitlist Request Cancelled All other waitlist requests of the same course will be cancelled by the system should one of the waitlist request is executed successfully L1Status: Enrolled (Swap Out) L2Status: Waitlist (Swap In) L3Status: Waitlist (Swap In) Multiple swap action is forbidden L1Status: Enrolled (Swap Out) L2Status: Waitlist (Swap In) L3Status: Add Class Open Error (Multiple enrollment is not allowed) Or Status: Add Class Full Waitlist ! Students can waitlist for L3 but it will NOT be executed even with vacancies arise; also, when L2 has been swapped-in successfully, the waitlist request for L3 will be cancelled Back to Class Enrollment Scenarios

20 In Enroll – My Class Schedule ‚Select (tick) Show Waitlisted Classes and click filter ƒSee Waitlist Position * Due to complicated system logic behind the waitlist engine, queue positions displayed for a course with multiple component may not be updated and synchronized on a real-time basis If you remain in the same waiting position for a long time without any movements… It is possible that: 1) your waitlisted class has a time conflict with one of your enrolled class. 2) your term enrollment limit would be exceeded if this class is enrolled. Under these circumstances, when places are available, the system will assign them to other students in the queue and your waiting position will remain the same. Back to Class Enrollment Scenarios

21 Back to Class Enrollment Scenarios


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