Presentation on theme: "FOR STUDENTS Office of the Registrar Waitlisting Tutorial."— Presentation transcript:
FOR STUDENTS Office of the Registrar Waitlisting Tutorial
What is Waitlisting? Waitlisting is a Web self-service feature that provides students the ability to sign up on a list to wait for an open seat in a class that is full. Waitlisting will be available to students until 10 p.m. on the evening prior to the start of the semester. Waitlisting provides many advantages to students, instructors and administrators: Convenient for students by sending an email notification when a seat becomes available and registration can be done online. Seats will be offered on a first- come, first-served basis. Helpful to instructors by eliminating the need to manually sign students into a full class before the first day of class. Useful for administrators by allowing them to track the demand for certain courses and better manage curriculum offerings.
Waitlisting Overview Students who attempt to register for a class that is full may put themselves on a waitlist on a first-come, first-served basis, if the course offers that option. Not all courses will offer this option. When an open seat becomes available, an email will be sent to the rocket email address of the next student on the waiting list. The student will have 24 hours from the time the email is sent to go online and add the class. During this 24-hour time period, the student can add and drop the waitlisted class by selecting the Add or Drop Classes link in the portal. After the 24 hours has expired, if the student did not register for the waitlisted class, the next student on the waiting list will be notified and have 24 hours to add the course. Registration Holds will prevent the student from adding a waitlisted class, even if the student receives the notification email.
Waitlisting Instructions Log into the myUT portal at myut.utoledo.edu Enter UTAD username and password
Waitlisting Instructions From the Student Tab, click Look Up Classes in the My Toolkit section Select the Term and Click Submit
Waitlisting Instructions Select Subject/Course details and Click Class Search
Waitlisting Instructions Cap: Number of students that can register for the class Act: Actual number of students registered for the class Rem: Remaining seats available WL Cap: Number of student permitted on the waitlist WL Act: Number of students already on the waitlist WL Rem: Number of seats still available on the waitlist
Waitlisting Instructions Write down the CRN for the class you want to waitlist Click Add to Worksheet button Type the CRN you wrote down into the CRN box Click Submit Changes
Waitlisting Instructions After you click submit changes, the screen will indicate Registration Add Errors
Waitlisting Instructions Click on the drop down box Select Waitlist Click Submit Changes
Waitlisting Instructions After submitting your changes you will be able to view the classes for which you are registered and waitlisted. Indicates you are on the wait list.
Waitlist Positions Once a seat becomes available, the student at the top of the waitlist receives an email notification in his/her rocket email address. The student has 24 hours to register for provided he/she has no registration holds or course restrictions.
Waitlist Sample Email You requested to be waitlisted for CRN 34112 History 1010 section 001 and a seat is now available. You must officially register for this class no later than 29-NOV-2011 04:00 PM. If you receive this notification less than 24 hours before the first day of instruction you must officially add this class no later than midnight of the first day of class. To officially register for this class: 1. Go to myut.utoledo.edu 2. Log in to the portal using your UTAD username and password 3. Go to the Student tab, My Toolkit, Register/Drop/Withdraw Classes link 4. Select Term and click Submit 5. Select "Register" in the Action box 6. Click the "Submit Changes" button Any registration holds that you may have on your student account will prevent you from registering for this class. If you fail to take action, you will automatically be removed from the WAITLIST on 29-NOV-2011 04:00 PM. The University of Toledo Registrar firstname.lastname@example.org (419)530-4845 Sample of waitlist notification Deadline to register for the course.
Register For Previously Waitlisted Class Log into the myUT portal (myut.utoledo.edu) From the Student Tab, MyToolkit, click Register/Drop/Withdraw Courses Click the drop down arrow on the waitlisted class Select **Web Registered** Click Submit Changes Please check that your registration changes were processed successfully
Drop Waitlisted Course Click the drop down arrow on the waitlisted class Select Web Drop/Delete Click Submit Changes Read the page carefully to ensure your registration changes were processed successfully
Waitlisting Additional Details When you receive a waitlist email notifying you that you can now add the waitlisted class, there are specific steps you must take: 1. Verify that you have no registration holds on your student account that would prevent you from registering. 2. Are you already registered for the same class but a different section? If so, you need to drop the section you are in so the waitlisted section can be added. 3. Register for the waitlisted section before the deadline given in the email notification. If you fail to take action, you will automatically be removed from the waitlist. 4. Are you waitlisted for other sections or courses that you no longer want? PLEASE drop any unwanted waitlisted courses so other students can move up on the waitlist.
Waitlist Summary Log into the myUT portal. Be sure that any Registration Holds are cleared as soon as possible to prevent any registration problems. Register for classes. If classes are full, add yourself to a waitlist. IMPORTANT: To be added to the waitlist for a class, you must meet all course requirements and restrictions (i.e., class level, co- and pre-reqs, minimum test scores, etc.) Check your rocket email at least once a day to watch for a waitlist notification. When you receive a waitlist notification, register for the course within the 24 hour window or drop the course so another student can have the seat. Please be courteous to other students and do not remain on the waitlist of a course you have decided not to take.