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Academic Records and Registration Office The Hong Kong University of Science & Technology Enquiry: 2623-1112, 2623-1114,

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Presentation on theme: "Academic Records and Registration Office The Hong Kong University of Science & Technology Enquiry: 2623-1112, 2623-1114,"— Presentation transcript:

1 Academic Records and Registration Office The Hong Kong University of Science & Technology Enquiry: , , Last Update: November 2011

2 Pre- enrollment Before Enrollment Validation Class Enrollment (Stage 1) Class Enrollment (Stage 2) Press “Esc” to exit slide show By 25 November 2011: ARRO pre-enrolls students to courses which are required according to the recommended pattern of studyrecommended pattern of study  FAQ   FAQ  Before Enrollment: Students are advised to look up useful information for their course planning and seek academic adviceuseful information 25 November 2011 onwards: Students should perform class validation, and (if necessary) request for approval  Validation: FAQ & Demo   Request Approval: FAQ & Demo   Validation: FAQ & Demo   Request Approval: FAQ & Demo  1-21 December 2011: Students will be assigned an appointment start time to submit class enrollment requests (add/drop/swap) to confirm enrollment for one course  FAQ & Demo   Sample Scenarios   FAQ & Demo   Sample Scenarios 

3 How to check my pre-enrolled classes?  Through myPortal (http://my.ust.hk), access “Student Center”.http://my.ust.hk  In winter term, most of the students DO NOT have pre-enrolled courses. Will I be pre-enrolled into all my required courses?  Yes, but with the following exceptions: Students have failed / not taken the pre-requisite of the required course(s) ‚Students have already taken the course in previous terms ƒThere is an option for the required courses (e.g. Required Course for BICH Year 2 Spring: LIFS 3040 or LIFS 3060) What if I need to repeat a required courses, or have not taken some required courses in previous term(s)?  Students need to enroll the courses by themselves during the class enrollment period. Can I change the class sections of the pre-enrolled courses?  For most courses, students can swap sections during the class enrollment period but please observe the class matching rule. Students should always use the “SWAP” button for a secured enrollment; use “drop and add” at your own risk. HOME

4  Academic Regulations Academic Regulations  Curriculum (Graduation Requirement)  For UG students (admitted in ) For UG students (admitted in )  For UG students (admitted in 2010 and before) For UG students (admitted in 2010 and before)  For PG students For PG students  Recommended Pattern of Study Recommended Pattern of Study  Course Catalog Course Catalog  Common Core Courses / General Education Elective Common Core Courses / General Education Elective HOME

5 Do I need to put the pre-enrolled classes into the shopping cart for validation?  No, the pre-enrolled classes are confirmed enrollments. How to select classes and put them into the shopping cart?  Please see the demo here. Please see the demo here How to perform validation and what should I do after that?  Please see the demo here. Please see the demo here How to check the assigned credit load of my current term?  Please see the demo here. Please see the demo here Go to Request for Approval FAQ HOME

6 Approvals should be sought when:  Students do not meet the course pre-/co-requisites (“requisite override” approval).  Students wish to enroll in courses which “instructor consent required” is specified.  UG students wish to enroll in PG courses (or vice versa) (“cross career” approval). Approvals should NOT be sought if:  Students are already on waitlist of the course.  Students have taken, or are concurrently taking a course listed under “Course Exclusion”. When / How to request for approval?  Approval requests can be submitted from the start of the validation period until the add/drop deadline of a course.  Please see the demo here. After getting the approval, students are advised to perform validation again to ensure the status shows “OK to Add”. Please see the demo here When would I receive a response for the approval request?  Students should note that the requests are handled by their Major department, the course offering department or the course instructor so the response time may vary. For urgent assistance they should contact the respective department or the ARRO. Go to Validation FAQ HOME

7 In Plan – Shopping Cart ‚Select Term (if applicable) ƒClick “Search” „Enter basic or additional search criteria and then click “Search” Next

8 Back to Validation FAQ …Click on the section to see the class details, or click “View All Sections” to see other sections †Finally, click “Select Class” to put the class into the shopping cart ‡Go to Plan – Shopping Cart to see if the class has been added to the shopping cart successfully. Previous

9 In Plan – Shopping Cart ‚Select (tick) the courses you wish to validate ƒClick “Validate” Next

10 Back to Validation FAQ Previous “Cross career” approval is required for UG students to take PG courses, or vice versa. Student would have exceeded the credit load if this course is enrolled. Credit overload approval is required. Student can add this course during the class enrollment period. “Instructor consent” approval is required. What should I do after validation?  If necessary, students should seek the appropriate type of approval. Go to Request for Approval FAQ and Demo  After getting the approval, students should perform the validation again until the “OK to Add” message is shown. There is a time conflict with another course enrolled or in the shopping cart. Students should select another class. Student does not meet the enrollment requisite, which may include pre-/co- requisites or other conditions (e.g. only for a particular Major). “Requisite override” approval can be sought for these cases. (This error message can also be triggered by course exclusion and it cannot be overridden or the course will be de-registered for the student.)

11 Back to Validation FAQ Click Enrollment Dates - Details ‚See your enrollment start time under “Appointment Begins” of the Enrollment Appointments table ƒSee your maximum credit load under “Term Enrollment Limits”

12 In Plan – Shopping Cart ‚Click “Request for Approval” ƒClick “Add Course Approval Request” Next

13 Back to Request for Approval FAQ „Fill the required information and click “submit” Previous

14 HOME

15  Add a class Add a class  Swap  Swap to another class (different course) Swap to another class (different course)  Swap class section within the same course Swap class section within the same course  More about class swapping More about class swapping  Waitlist  Check waitlist position Check waitlist position  More about the waitlist More about the waitlist  Drop a class / Cancel Waitlist Requests Drop a class / Cancel Waitlist Requests HOME Back to Class Enrollment FAQ

16 In Plan – Shopping Cart ‚Select (tick) the courses you wish to enroll and click the enroll button ƒFollow the on-screen instructions „See your enrolled classes in “My Class Schedule” …If the class is full (or with reserved capacity), students will be put in waitlist automatically Back to Class Enrollment Scenarios

17 Put the intended swap-in class in the shopping cart ‚In Enroll - Swap ƒSelect the class to be swapped-out in “Swap This Class” „Select the class to be swapped-in from the shopping cart …Click “select” and follow the on-screen instructions Back to Class Enrollment Scenarios

18 Find the 4 digit class number for the intended swap- in class ‚In Enroll - Swap ƒSelect the class to be swapped in “Swap This Class” „Enter the class number found in step 1 and click “enter” to proceed Back to Class Enrollment Scenarios

19 Back to Class Enrollment Scenarios

20 In Enroll – My Class Schedule ‚Select (tick) “Show Waitlisted Classes” and click filter ƒSee “Waitlist Position” * Due to complicated system logic behind the waitlist engine, queue positions displayed for a course with multiple component may not be updated and synchronized on a real-time basis If you remain in the same waiting position for a long time without any movements…  It is possible that: 1) your waitlisted class has a time conflict with one of your enrolled classes. 2) your term enrollment limit would be exceeded if this class is enrolled. Under these circumstances, when places are available, the system will assign them to other students in the queue and your waiting position will remain the same. Back to Class Enrollment Scenarios

21 Waitlist for multiple sections  Course A has 3 lecture sections: L1, L2, L3 and all sections are now full. A student wishes to enroll ANY section of course A, he does not have any confirmed enrollment yet:  A student is enrolled in L1 and wishes to SWAP to ANY OTHER sections of the same course Back to Class Enrollment Scenarios L1Status: Add  Class Full  Waitlist L2Status: Add  Class Full  Waitlist L3Status: Add  Class Full  Waitlist When vacancies arise in L1 L1Status: Enrolled L2Status: Waitlist Request Cancelled L3Status: Waitlist Request Cancelled All other waitlist requests of the same course will be cancelled by the system should one of the waitlist requests is executed successfully L1Status: Enrolled (Swap-out) L2Status: Waitlist (Swap-in) L3Status: Add  Class Full  Waitlist When vacancies arise in L2 L1Status: Dropped L2Status: Enrolled L3Status: Waitlist Request Cancelled Students cannot perform multiple swap, thus L3 is an “add” request When vacancies arise in L3 The add request of L3 will NOT be executed as multiple enrollment to the course (L1 and L3) is not allowed

22 Back to Class Enrollment Scenarios


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